Cedar Springs Board Minutes - June 22, 2023

• Cedar Springs HOA Board Meeting June 22, 2023

  Windermere Real Estate Office & Zoom

  ●  Call to order: 4:04 PM

• ●  Attending

  • ○  Present: Art Shotwell, Simone Caracciolo, Cele Westlake, Kippy Strandberg, Donna Cunningham, Suzanne Metcalfe, Joan Mickleson

  • ○  Absent: Bruce Janicula,

  • ○  Homeowner: Bob Gautier

• ●  Approval of Minutes of May 25, 2023 meeting

  • ○  Discussion: Moved and seconded

  • ○  Vote to Approve: Passed

• ●  President’s Report - Art Shotwell

  • ○  Walk around of June 2, 2023: Art discussed walkaround

  • ○  Long term: Consider for the HOA, in the future, to be responsible for all dryer vent

    cleaning every other year, as a fire safety issue. Out of 28, only 15 have been done, that

    we know of. Found some on a walkabout that had lint. Propose for next year’s budget.

• ●  Staff report - Donna Cunningham

  • ○  Repairs (listed below) should be done

  • ○  Moss on some roofs.

• ●  Vice-President’s Report Simone Caracciolo.

• ●  Secretary’s Report - Suzanne Metcalfe

• ●  Treasurer’s Report - Cele Westlake

  • ○  Updated report shows we will have $55,000 in reserve as it stands now. We started with 31K. We have sufficient funds to cover the repairs. We have 6k that is budgeted, but not yet spent. Some of these repairs can come out of building.

  • ○  Motion: Moved to use building maintenance funds to accomplish what’s already in the budget and use Reserve Account funds for the emergency safety measures we need to do. Motion carried.

• ●  Landscape Report - Bruce Janicula

• ●  Unfinished Business

  ○ Repairs

  • Motion to use Reserve account to repair window frames in 4 units (1802, 1804,

    1806, & 1808 Cedar Springs Lane), and have Donna check with HMC and Jim Dorris for pricing and go ahead with doing this. Rotting wood around the front windows at 1802, 1804, 1806, & 1808 Cedar Springs Lane - identified by HMC and our June 2 walkaround. Moved by Cele, seconded by Kippy.

  • Motion by Cele to hire Jim Dorris to fix all listed safety issues including steps on 1813, dryer vents, handrails and advise us of any other safety issues he sees. Seconded. Repair soft or loose deck handrailing at 1807, 1809, 1815, 1817 Cedar Springs Lane to fix safety issues. 1813 39th Ct. also needs steps and handrails. Broken vents 1803, 1806 Lane. Motion passed.

○ Other Repairs:

• Clean clogged gutters and downspouts and remove roof dam at 1909 Cedar

  Springs Lane to prevent more serious damage to building.

• Moss on roofs

• Repair stairs at 1813 39th Court to save the deck and steps.

• Donna will collect bids to have moss on roofs removed and then clean those

gutters and downspouts that need cleaning.

• ●  Suzanne made a motion to send out a memo to remind homeowners that summer is a good time to have decks, driveways, patios, walks power washed. This helps keep your HOA dues down as the HOA is responsible for future repairs. Kippy second.

  • ○  Decided to postpone or review later this summer the deck fascia repairs at 1801, 1803, 1805, 1807, 1809, & 1815 Cedar Springs Lane and 1813 39th Court

  • ○  Discussed investing limited Reserve Account funds in CD. Joan made motion to move HOA 25K from reserve to 11-month CD at least earning 4% at Heritage Bank. Seconded by Art. Motion passed.

  • ○  Discussed 1802 Cedar Springs Ln. Potential water intrusion. There’s confusion over if it’s the HOA or homeowner’s responsibility. In the past, the HOA has indicated it’s the homeowner’s responsibility.

• ●  New Business ○

• ●  Upcoming

• ●  Next Board Meeting: July 27, 2023

• ●  Cedar Springs Picnic – August 12, 3pm, Kippy’s house

• ●  Meeting adjourned: 5:37