Cedar Springs HOA Board Minutes - August 10, 2023

●  Called to Order at 4:04pm

●  Attendance

• ○  Members: Art Shotwell, Simone Caracciolo, Cele Westlake, Bruce Janicula, Donna Cunningham, Joan Mickleson

  ○  Absent: Kippy Strandberg, Suzanne Metcalfe

• ○  Others: Homeowner Lauren Thorngate

● Guest: Hayden Hixon, AllServ Cleaning

○ Presentation and discussion of how AllServe cleans roofs, including methods and chemicals. ● Approval of minutes from July 27, 2023 meeting.

○ Discussion/Vote : Board approved minutes 4-0, motion by Cele, second by Simone

●  President’s Report

• ○  Board discussion on how to proceed to clear roofs & gutters at 1809/11, 1813/15 and 1907/9 Cedar Spring Lane. Board considered bids by Bell Roof Repair @ $4,539.48 and Good Guys @ $4,900 for all three buildings, with a more substantial cleaning at 1907/07. After considerable discussion, Board voted to ask AllServ to handle cleaning at a price not to exceed $5,000. Art contacted Hayden at AllServe who, via text msg, bid $4,650 plus tax. Board approved that price on a motion by Cele, seconded by Simone.

• ○  Board asked Donna call Joe Connolly to schedule gutter cleaning and moss prevention at a later date.

●  Staff Report

○ No report

● Treasurer’s Report

○ CD Investment Update – Cele reported our bank, Heritage Bank, requires Meeting minutes to reflect investment CD at current rates and conditions. Board approved motion to move $25,000 from our Reserve Account to a Certificate of Deposit at 4.25 percent for a period of eleven months. Motion by Cele, seconded by Simone was approved.

● Landscape Report

○ Bruce requested additional funds to complete long-term sprinkler upgrade with the replacement of 55 sprinklers at a cost of $1500-$1600. Board approved. This completes our action to upgrade all sprinklers.

●  New Business

●  Next Meeting – I’m tentatively setting our next meeting for Thursday, October 26 at 4pm.

• Meeting Adjourned at 5:40pm.

Art Shotwell, President
Cedar Springs HOA Board
In the absence of our secretary

Cedar Springs HOA Board mee3ng minutes – August 10. 2023

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Cedar Springs HOA Board Minutes - July 27, 2023

 Cedar Springs HOA Board Meeting

 Windermere Real Estate Office & Zoom

●      Meeting called to order at 4:04pm

●      Attending

○      Present: Art Shotwell, Simone Caracciolo,Cele Westlake, Kippy Strandberg, Bruce Janicula, Donna Cunningham, Suzanne Metcalfe, Joan Mickleson

○      Absent: 

○      Homeowners: Bob Gauthier, Paul Stannert

○      Guest: Alec Hood from Good Guys Roofing

●      Approval of Minutes

○      Minutes approved Moved by Cele and Seconded Simone. Motion passed.

○      Discussion of minutes

●      Alec from Good Guys Roofing Presentation and estimate for 1811-12, 1813-14, 1907-09 Cedar Springs Ln for a thorough cleaning and moss treatment. Recommends this for extending life of roof and preventing moss. Discussed type of treatment used and effects of runoff on plants and pets. Cleaning once, then treatment once a year–$100-$150 per building. Can also do gutters at the same time. Gutters around $200-$250. He can give estimates for all gutters. 

●      President’s Report - Art Shotwell

○      No report – discussion elsewhere during the meeting

●      Staff report - Donna Cunningham

○      Update on contracts & bids

■      Dryer Vents replace and reconnect by JD Painting for $271.75. Moved and seconded. Motion approved.

■      Window Repairs: JIm Dorris (JD Painting) and HMC. Motion to accept JD Painting bid, Kippy moved, Bruce seconded. Discussion that JD Paint hasn’t started other work we approved. $3285.76. Motion passed.

●      Vice-President’s Report Simone Caracciolo

○      Community Picnic: August 12. 3pm. Lots of people coming.

○      Pressure Washing Driveways: Collected quotes from 3 places. Contact Simone if you are interested in having your driveway done.

●      Secretary’s Report -  Suzanne Metcalfe

○      No report

●      Treasurer’s Report -  Cele Westlake

○      Current Finances

■      Reserve Account has $51,400

○      CD Investment Update – our bank still needs a couple of signatures to open a new CD account.

●      Landscape Report - Bruce Janicula

○      Requested removal of dying shrubs. Raised level of grass mowing from 3” to 3-1/2”. 

●      Unfinished Business

○      CD Investment

○      Contracts & Bid

●      New Business

○      Bruce requested that anything posted to the blog also be posted to the portal. Also requested updated owners and renters rosters be posted in the portal. Also discussed the architectural review be available to each owner. Fee for auto payment in the Windermere Appfolio portal discussed Include in House Rules that anything considered by board be presented in written form. Request for work to be done must be in written form through the portal. Art will re-work House Rules and Helpful Things to Know documents for posting on Windermere portal.

○       

●      Next Meeting 

○      Aug. 24 @ 4pm – tentatively set pending board approval

●      Meeting adjourned 4:50

●      Respectfully submitted,

Suzanne Metcalfe, Cedar Spring HOA Secretary

 

 

Cedar Springs Board Minutes - June 22, 2023

• Cedar Springs HOA Board Meeting June 22, 2023

  Windermere Real Estate Office & Zoom

  ●  Call to order: 4:04 PM

• ●  Attending

  • ○  Present: Art Shotwell, Simone Caracciolo, Cele Westlake, Kippy Strandberg, Donna Cunningham, Suzanne Metcalfe, Joan Mickleson

  • ○  Absent: Bruce Janicula,

  • ○  Homeowner: Bob Gautier

• ●  Approval of Minutes of May 25, 2023 meeting

  • ○  Discussion: Moved and seconded

  • ○  Vote to Approve: Passed

• ●  President’s Report - Art Shotwell

  • ○  Walk around of June 2, 2023: Art discussed walkaround

  • ○  Long term: Consider for the HOA, in the future, to be responsible for all dryer vent

    cleaning every other year, as a fire safety issue. Out of 28, only 15 have been done, that

    we know of. Found some on a walkabout that had lint. Propose for next year’s budget.

• ●  Staff report - Donna Cunningham

  • ○  Repairs (listed below) should be done

  • ○  Moss on some roofs.

• ●  Vice-President’s Report Simone Caracciolo.

• ●  Secretary’s Report - Suzanne Metcalfe

• ●  Treasurer’s Report - Cele Westlake

  • ○  Updated report shows we will have $55,000 in reserve as it stands now. We started with 31K. We have sufficient funds to cover the repairs. We have 6k that is budgeted, but not yet spent. Some of these repairs can come out of building.

  • ○  Motion: Moved to use building maintenance funds to accomplish what’s already in the budget and use Reserve Account funds for the emergency safety measures we need to do. Motion carried.

• ●  Landscape Report - Bruce Janicula

• ●  Unfinished Business

  ○ Repairs

  • Motion to use Reserve account to repair window frames in 4 units (1802, 1804,

    1806, & 1808 Cedar Springs Lane), and have Donna check with HMC and Jim Dorris for pricing and go ahead with doing this. Rotting wood around the front windows at 1802, 1804, 1806, & 1808 Cedar Springs Lane - identified by HMC and our June 2 walkaround. Moved by Cele, seconded by Kippy.

  • Motion by Cele to hire Jim Dorris to fix all listed safety issues including steps on 1813, dryer vents, handrails and advise us of any other safety issues he sees. Seconded. Repair soft or loose deck handrailing at 1807, 1809, 1815, 1817 Cedar Springs Lane to fix safety issues. 1813 39th Ct. also needs steps and handrails. Broken vents 1803, 1806 Lane. Motion passed.

○ Other Repairs:

• Clean clogged gutters and downspouts and remove roof dam at 1909 Cedar

  Springs Lane to prevent more serious damage to building.

• Moss on roofs

• Repair stairs at 1813 39th Court to save the deck and steps.

• Donna will collect bids to have moss on roofs removed and then clean those

gutters and downspouts that need cleaning.

• ●  Suzanne made a motion to send out a memo to remind homeowners that summer is a good time to have decks, driveways, patios, walks power washed. This helps keep your HOA dues down as the HOA is responsible for future repairs. Kippy second.

  • ○  Decided to postpone or review later this summer the deck fascia repairs at 1801, 1803, 1805, 1807, 1809, & 1815 Cedar Springs Lane and 1813 39th Court

  • ○  Discussed investing limited Reserve Account funds in CD. Joan made motion to move HOA 25K from reserve to 11-month CD at least earning 4% at Heritage Bank. Seconded by Art. Motion passed.

  • ○  Discussed 1802 Cedar Springs Ln. Potential water intrusion. There’s confusion over if it’s the HOA or homeowner’s responsibility. In the past, the HOA has indicated it’s the homeowner’s responsibility.

• ●  New Business ○

• ●  Upcoming

• ●  Next Board Meeting: July 27, 2023

• ●  Cedar Springs Picnic – August 12, 3pm, Kippy’s house

• ●  Meeting adjourned: 5:37