Cedar Springs HOA Board Meeting Minutes
September 14, 2022
Windermere Real Estate Office & Zoom
● Meeting called to order at 4:12
● Attending
○ Present: Art Shotwell, Simone Caracciolo,Cele Westlake, Donna Cunningham, Suzanne Metcalfe, Joan Mickleson
○ Absent: Kippy Strandberg, Bruce Janicula
○ Homeowner: Paul Stannart
● Approval of Minutes of 8/16/22
○ Approved
● President’s Report - Art Shotwell
○ No report
● Staff report - Donna Cunningham
○ See Gutters below
● Vice-President’s Report Simone Caracciolo
○ No report
● Secretary’s Report - Suzanne Metcalfe
○ Sharing, posting minutes and other docs
● Treasurer’s Report - Cele Westlake
○ Activities are below budget. We are planning another HOA gathering
○ Painting was over budget, but we shifted some funds around
○ Reserve study was $450 instead of $350
● Landscape Report - Presented by Donna for Bruce Janicula
○ Sprinkler System: replacement of broken heads, replacement of bad solenoid, and the continuation of upgrading the system
○ Shrubs: removal of overgrown shrubs and bushes by the first set of mailboxes on Cedar Springs Lane. Area was very overgrown and everything was growing together. Now there is more definition to the area
○ Pathway: Special attention was given to this area and the growth along it. This is an ongoing issue and will be given more attention in the future
○ Fence/Tree Removal All parties involved ( tree removal and fence replacement) are set for this project to move forward. The date for completion is by the end of October. This is a 5" chain link fence as previously approved
○ New Business: After all expenses (painting-fence-and tree removal), we will have approximately $3,700 left over from these scheduled and approved expenses of $59,930. Since the money we will be spending on actual tree work is less than expected, I am asking to be able to use the remaining dollars. We do have more trimming of trees that is needed and this will go a long way in helping out. The reason I'm asking is because this money is not part of my original budget but part of the reserve study. I might note that this money was already anticipated in being spent, so no new additional funds are being requested.
○ Remaining funds: Board oks Bruce to spend it on landscaping projects
● Unfinished Business
○ Reserve study
○ North Property Fence: Bruce & Art
■ See Minutes from Special Meeting on 08.16
■ Completion expected end of October
○ Window Frames/Wood rot survey: Art
■ Report from HMC . We’d like to move forward with this. Donna will get an estimate and ask for prioritizing and a time frame for completion. Paul S indicated we have money allocated in the reserve study. That’s what we’ve done in the past.
○ New Gutter Work: Art/ Donna
■ 3 properties were taken care of in the past 2 weeks and 2 were done recently. Waiting on invoices. $1795.20 for the 3 already done. These are for new downspouts. HMC Paul S stated this is an ongoing issue that has been addressed before.
○ Gravel/Rocks: This has been addressed and corrected.
● New Business
○ Parking: Reminder to park in the garage if possible at night per C&R 11.2 page 11.
○ Simone proposed another social since we have left over monies. Maybe the first week in December, perhaps Parade Day. Could have it at Windermere.
○ Landscaping issues: some shrubs were trimmed and buds were cut off. Timing is not consistent. They are great workers, but untrained and maybe too fast. Bruce will talk to landscaper.
○ Annual Meeting Feb 18 10:00 at Windermere
○ Next Meeting Scheduled: October 26 4 PM at Windermere
○ Budget Meeting: Wednesday, Nov 30 4 PM
● Meeting adjourned 4:14
Respectfully submitted,
Suzanne Metcalfe, Cedar Springs HOA Secretary
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