Minutes - Cedar Springs HOA Board Meeting
July 13, 2022
Windermere Real Estate Office & Zoom
Meeting called to order at 4:03
Attending
● Present: Art Shotwell, Simone Caracciolo,Cele Westlake, Kippy Strandberg, Bruce Janicula, Donna Cunningham, Suzanne Metcalfe, Joan Mickleson
● Absent: None
● Homeowner: Jacqueline Moore
Approval of Minutes of May 11, 2022
● Discussed correcting minutes
● Cele Westlake moved to approve minutes as posted on website. Kippy Strandberg seconded. Motion passed.
● Discussion of Meeting Minutes content & format. Suzanne Metcalfe (new secretary) will use Kippy’s format.
● Bruce Janicula moved that meeting notes be shared with the board for edits and corrections before posting them. Suzanne will do this.
● Suzanne and Art will connect to send out agendas before the meetings.
President’s Report - Art Shotwell
● Roof repairs: Donna Cunningham has handled them. Bills are paid. One more to do.
● Painting Status: Final units are being done. They should be finished in a few days. All finished but 1810.
● Some window frames may be rotting in some units. May need to look at that for future repair. Painters have been adding filler. But we may need to check this. Kippy made a motion to hire someone to inspect window frames around each unit for wood rot. Simone seconded. Motion failed.
● Discussion: can the painters help us or should we hire someone? Art and Donna will talk to painters (Colleen). It’s a consensus of the board that the painters do an informal review. Bruce suggested we make all homeowners aware so they can check out their own windows.
Staff report - Donna Cunningham
● Calendar is updated. Email blasts are working well. All moving forward.
● Donna and Suzanne will figure out best way to post information to board via google folder or the portal.
● Reminder that homeowners are responsible for changes, repairs, upgrades inside. HOA has to approve outside changes.
Vice-President’s Report Simone Caracciolo
● Picnic Update: August 13. Simone and Joan Mickleson are the planners. Simone has handed out flyers. We will come in under budget. Menu is pulled pork. Homeowners bring a side dish or dessert and byob. Everything else will be furnished.
Secretary’s Report - Suzanne Metcalfe
● CSHOA Google Folder created to keep minutes, budget, etc
● Donna will keep the box of secretary’s records from Kippy.
● Suzanne and/or Art will keep track of decisions made online and get them in the minutes for the next board meeting, or Art will post on the website.
Treasurer’s Report - Cele Westlake
● Cele shared an updated budget spreadsheet. We’ve spent $16,000 on painting so far. Landscaping bills are divided up among several accounts. No accounts will go over. $77,564 in reserve account.
Landscape Report - Bruce Janicula
● We’ve had problems with the sprinkler system. Bad heads, broken pipes, etc. All should be fixed. Please let Bruce know if you see anything. Please tap down any sprinkler heads that stick up.
● Homeowners are allowed to plant flowers, but all shrubs and trees should go through HOA. Any plants that homeowners add will be trimmed if they are in the way of sprinklers. HOs are also expected to take care of anything they plant (deadheading, trimming, weeding, etc). The landscapers will not do this. Bruce will write something up addressing this, and Donna will send an email blast.
● Watering will happen Monday, Thursday, Saturday starting this week.
● Kippy noticed a lot of weeds and limbs on the gravel trail behind the units. Simone asked about gravel and rocks on circular drive on the circle and by the mailboxes. Who is responsible for keeping this cleared out? Bruce will ask landscapers. One solution is to pull out rocks and let grass cover it. Bruce suggested we take a look and discuss at the next meeting.
● Simone commended the landscapers. It all looks very nice.
North Property Fence Update - Bruce
● Bruce has contacted 4 companies: 1 no answer. 1 meet next week. 1 a partial bid. 1 still waiting on bid. Bruce has asked for bid on 6’ wood, 5’ chain link, and decorative. Of our $59,580, we have excess of $10? 6’ slat 12,000. 10,000 to take out fence and put one up like on the court. Range of estimates from $8.600- $10,000 without removing old fence. Have to contact suppliers to confirm materials cost. Most likely $10,000 and up. Reserve study called for $5,000. Current fence is 22 years old. Still in limbo. Bruce will get numbers and send out to us.
Other Unfinished Business
● Donna had a concrete company look at driveways who didn’t see any issues that needed to be addressed.
● Donna will get the reserve study done.
New Business
● 1804 39th Ct. Front gutter leaks when it rains. In cold weather it overflows and freezes on the driveway. Request this gets fixed like the unit on the lane by adding another downspout. Auqaflow was the company. Simone’s unit does the same thing. Donna will get someone out to get an estimate.
● Parking of cars. Should we enforce the rule of no overnight parking on the driveways? The board would appreciate if HO’s park in the garages, not in the driveways per the House Rules, and please don’t block the sidewalk. Owners, please remind your renters to park in the garage.
Next Meeting Schedule
● Tuesday, September 13 at 4 PM.
Meeting adjourned at 4:31
Respectfully submitted,
Suzanne Metcalfe, Cedar Springs HOA Secretary
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