Minutes of Dec. 13, 2011 Board Meeting

Cedar Springs HOA Special Budget Meeting
December 13th 2011
1801 Cedar Springs Lane

The meeting was called to order at 2:00PM.  Board Members present: Paul Stannert, Jean Taylor, Jerry Martin, Gretchen Sellen and Landscape Coordinator Susan Miller.  Guests were Art Shotwell, Jan Martin and Vince Sellen.

Expenses for 2011
We spent more than we received from homeowners’ dues in 2011.  Our reserve account is down about $5,600 from 2010.  There were some unanticipated expenses for water, the wetlands proposal and landscaping. There are some necessary repairs (patios) that need to be made in 2012.  With the above in mind Gretchen Sellen made a motion to fix the sinking patios at 1802, 1804, 1806 and 1808 at the cost of about $12,500.  Jean Taylor seconded the motion.  After some discussion about deferring some other scheduled maintenance the motion passed unanimously.  Another motion was made by Jerry Martin and seconded by Jean Taylor to raise the dues by $10.00 to $225.00 to go into effect on April 1, 2012.  This motion passed.

Landscaping
There is a 5 year plan to enhance the landscaping.  There are many bare areas where dead plants have been removed.  In 2011 the money was spent on enhancing soil and doing some planting of small shrubs.  This year the board approved $2,500 for the 5 year plan expenses. This is about a third less than in previous years due to budget constraints. Susan Miller will meet with Simply Yards to draw up a plan for this.  If you have concerns about landscaping please call Susan Miller and not Simply Yards.

Art Shotwell will look over the 2012 budget.  The meeting will be continued to December 19th at 2:30 at Stannerts house.

The meeting adjourned at 4:00 PM.

Continuation of Budget Meeting from December 13, 2011
December 19th 2011
the meeting was called to order at 2:30.  Board members present: Paul Stannert, Jean Taylor, Gretchen Sellen.  Guests present: Art Shotwell and Vince Sellen.

Budget for 2012
Art Shotwell presented a budget to the Board.  In 2012 less money will be going to the 5 year Landscaping Plan and money was set aside from the Reserve Fund to repair the damaged patios.  This will be discussed at the Annual Meeting on Jan. 14th.  After discussion of the proposed 2012 Budget a motion was made by Jean Taylor and seconded by Gretchen Sellen to raise the dues for 2012 to $5.00 a month instead of $10.00 a month that had been approved at the Dec. 13th meeting.

Planning for the Annual Meeting January 14th 2011 at 10:00 AM at the Library
As discussed at the December 6th meeting Cedar Springs HOA will be setting up an ACH Account at Whidbey Island Bank.  When this account is opened your dues will be subtracted from your bank account and paid directly to Whidbey Island Bank.  This is a much easier system for the accountants to work with and will save money for the Association in the long run. The starting date for this will be April 1, 2012. There will be an extra charge for those not using the ACH Account. Please bring your bank account information to the Annual Meeting and we can begin this process. 

You will receive a letter soon with more information about the Annual Meeting.

Meeting adjourned at 3:30.