Minutes of Dec. 6, 2011 Board meeting

Cedar Springs HOA Meeting
Dec. 6, 2011
1801 Cedar Springs Lane

The meeting was called to order at 7:00 PM..  Present were Board Members Paul Stannert, Jean Taylor, Gretchen Sellen and Jerry Martin and Landscape Coordinator Susan Miller. Guests were Jan Martin, Art Shotwell and Vince Sellen.

Finances and Budget

Furin & Company, our accountants, suggested we open an ACH (Automated Clearing House) account at Whidbey Bank.  This would allow our dues to be directly drawn out of our accounts.  Furin, would no longer need to deposit our checks and keep track of late payments.  A motion was made to open an ACH account at Whidbey Bank.  It passed by the board unanimously. It was suggested that April 1st be the start date.  While discussing HOA finances and the 2012 budget the board decided to have a special budget meeting on Tuesday the 13th.

Wetlands Proposal

The wetlands proposal has been sent to the city.  We are hoping to have their approval by the general meeting. The biologists who wrote the report will be at the Annual Meeting.

Landscape Report

The landscaping budget for 2012 was discussed, in particular, how much needs to be designated for the five-year improvement plan, and how much should go to wetlands maintenance. We will decide on both at the budget meeting on December 13th.

A motion was made to add the Landscaping Coordinator to the HOA board.  It passed unanimously.

Vince Sellen presented the board with a document titled Cedar Springs HOA Helpful Thing to Know.  This will be given to all homeowners and will be particularly helpful to new owners and rental agents.
 
Annual Meeting

The Annual Meeting will be on January 14th at 10:00 AM at the Library.  New Board members will be elected.  Paul Stannert, Jerry Martin, Vince Sellen and Naomi Hanson  volunteered to be on the board at this time.  Any homeowners interested in serving are encouraged to volunteer at the Annual Meeting.

Next Meeting: Tuesday, Dec.13th at 2:00 PM at Stannerts.  

Annual Meeting: Saturday, January 14th at 10:00 AM at the Library.

Submitted by Gretchen Sellen, HOA Secretary, December, 12, 2011