Cedar Springs Homeowners
Annual Meeting
January 14, 2012
Anacortes Public Library Meeting Room
In attendance were Paul Stannert, Vince Sellen, Gretchen Sellen, Paul Davallou, Anita Dale, Jan Martin, Jerry Martin, Naomi Hanson, Don Hanson, Candy Cooper, Paula Dinnel, Doug Wing, Mary Helen Halsey, Art Cawrse, Marilyn Cawrse, Stepahnie Daly, Alex Taylor, Jean Taylor, Jill Rothman, Lexie Lamborn, and Art Shotwell. There were proxies from Clare Hogg and Barbara McLendon (Art &n Marilyn Cawrse), Dan & Sally Casey and Rebecca Flint (Jean Taylor), Carol Mays(Vince Sellen).
Welcome and Introduction
The meeting was called to order By Paul Stannert at 10:08 AM. The Board members were introduced and the homeowners introduced themselves. Paul Stannert introduced our guest Janet Cray from Aqua-Terr Systems.
Wetlands Management Report
The Wetlands Management report was moved to the beginning of the meeting so Janet Cray could leave. It was announced that the city has approved the Wetlands Management plan. Janet Cray the representative from Aqua-Terr gave us an overview of the plan, and stressed the importance of having this so that we would know what was permitted in our extensive wetlands. All homeowners present were given a brochure with some information, but if you have questions about what is permitted in the wetlands (critical areas) or would like to see the plan please get in touch with Susan Miller our landscape coordinator.
Previous Meeting Minutes
The minutes of the 2011 Annual Meeting were read and approved.
President’s Report
Paul Stannert stated that The Wetlands Management Report was a surprise to many but it was undertaken because of questions posed at the last Annual Meeting, as well as concerns from the city about some trees that were removed from the wetlands. We now have a document that will help us deal with our wetlands for the foreseeable future. This plan is the first of its kind in the city.
Treasurer’s Report
Jerry Martin reported that our reserve account was down because of an increase in water bills, and paying for the Wetland’s Management Plan. He announced that the board had suggested, at the urging of our accountants, opening an ACH (automatic bank withdrawal) account at Whidbey Island Bank. The ACH account would begin on April 1st
A motion was made to open an ACH account at Whidbey Bank. It was tabled until the budget discussion.
Landscape Report
The coordinator was unable to be at the meeting so there was no landscape report.
Election of Board Members
The following homeowners were nominated and elected: Art Shotwell, Jean Taylor, Paul Stannert, Susan Miller, Naomi Hanson, and Vince Sellen.
Budget
A motion was made and seconded to have the Homeowners Association set up an ACH account at Whidbey Island Bank. A discussion followed. A vote was taken with 17 in favor and one apposed. The ACH account will go into effect on April 1st.
A motion was made and seconded to add a $25.00 handling fee to the Homeowners dues for those who choose not to use the ACH account. The motion passed unanimously.
A discussion ensued about postponing the scheduled painting for a year in order to repair failing patios. A motion was made and seconded to postpone the house painting for 2012, and repair the patios instead. The motion passed unanimously.
After a discussion about the need to increase the reserve account, a motion was made to increase the dues by $10.00 to $225.00 per month. A discussion followed. The motion passed with a vote of 11 in favor and 7 apposed. It was pointed out that the ACH forms will need to be revised to reflect the increased dues from $220.00 to $225.00.
A motion was made to approve the budget. The motion passed with one dissenting vote.
Suggestions to the Board
Investigate opening a C.D. account for money in the reserve account. Need to check outside water pipe at 1908 (Rothmans). Paul Stannert and Don Hanson will do some research on personal property earthquake cancellations.
The meeting adjourned at 12:22.
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