Sept. 29 Wind

The wind on Sept 29 snapped a tree off behind a house on the Lane. If anyone had any wind damage from the storm, please contact any Board member. Or, post a note here by clicking on "Comments" at the end of this post.

Board Minutes - Sept. 20, 2005

MINUTES Board Meeting of Cedar Springs Home Owners 20 Sep 2005

Present were: Vince Sellen, Melissa Pratt, Joyce Lapworth, Jan Berry, Eloise Brookman, Malcolm McLendon, Art Cawrse, Art Shotwell

President's Report

1. The meeting was started with a presentation by Nancy Cannan, of CAU Insurance, explaining the coverage provided by the association's policy. All permanent parts of each unit are covered under the CAU policy, to include the interior walls, the fixtures, the flooring, and the appliances. If you have these items covered in your personal policy, it is unnecessary. You should have a HO-6 policy to cover your personal belongings. The association policy has a $2500 deductible for which owners are responsible. This deductible can be covered by your personal insurance policy if desired. Nancy Cannan's office number is (800) 228-1930 if you have any questions. The Board also received a quote to add earthquake coverage to the association's policy. It will cost $3238 a year with a deductible of 10% per building. The decision has not yet been made whether or not to add the coverage.

1. We apologize to the people that were uninformed of the neighborhood potluck. In the future, if people could ensure the neighbors they share a unit with know of any events, hopefully we can keep everyone informed.
2. Vince Sellen received a quote from Randy Pepper of Pepper's Greenhouse to perform some landscaping maintenance (dying trees removed, wetlands maintenance, and tree trimming). The fee was $620.43 and the board approved the expenditure.
3. The lights on the Cedar Springs sign don't work. The board decided to leave them as is because the light from the streetlight provides enough light on the sign.
4. Don Lapworth and Art Cawrse are going to determine how much bark we need and arrange delivery on a Friday in October. Expect flyers posted soliciting help to spread it one Saturday in October.
5. The Blockwatch signs have been posted at the entrance to each street.
6. Vince Sellen talked with Chuck Boyd about the cost of doing skilled ($35/hr) and unskilled labor ($25/hr). Projects that need to be done include the repair of the fence behind 1910 Cedar Springs Ln and paint touch up on 1907 Cedar Springs Ln. The board approved the president of the board, and in his absence the vice president to hire Chuck Boyd to do minor repair/maintenance with a limit of $1000. Bills will be sent to the treasurer.
7. The board has received a couple of complaints of dogs being let out unleashed and dogs not being picked up after. Both city ordnance and Cedar Springs CC&R's require that pets be leashed when outside and that all feces are picked up. Please respect you neighbors and keep your pets under control and tidy up after them.

Secretary's Report

1. If your garage door stops working properly and is under three years old it is still under warranty. Most likely it is a faulty circuit board and the Genie company will send a new one free of charge. Labor is not covered under the warranty.

Treasurer's Report

1. There are a couple of units that are behind on Association dues payments. Furin and Co will send notices to people that are more than 60 days in arrears.

Landscaping Report

1. Garner's will fertilize the lawn at the end of the month and hand spray the larger weeds.

Old Business

1. There will be a board meeting to revise the CC&Rs on October 4th.

New Business

1. 1804 Cedar Springs Ln wrote to request a sunlight in their living room. The board approved the skylight as long as it is consistent with the skylight already installed in the unit.
2. Susan Miller volunteered to give a disaster preparation workshop. The board decided that the best time to hold it is after the members meeting in March.
3. The Cedar Springs blog spot is online at: http://cedarspringshoa.blogspot.com/ It contains the minutes of the meetings, notices of meetings and events, and other HOA information.

Next Meeting Date

1. The Board will meet again November 9th at 1802 Cedar Springs Ln at 7 pm. Anyone interested can attend.

Respectfully Submitted,
Melissa Pratt

Board Meeting set for Sept 20, 2005 - 7PM

CEDAR SPRINGS HOME OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
September 20th 2005
1810 Cedar Springs Lane
Call to Order 7 PM

Special Presentation by Nancy Cannon of CAU Insurance

President’s Report
Potluck
Renter contact
Tree removal/trim agreement with Pepper
Lights on “Cedar Springs” sign
Date for Bark/community work day.
Dish issue
Block Watch Signs

Secretary’s Report

Treasurer’s Report

Landscaping
Process for rebidding Lawn Care Agreement
Update on Furnace repair rebate

Old Business
CC& R’s meeting

New Business
Request by Susan Miller and Paul Davallou for two new skylights
Offer by Susan Miller to put on disaster preparation workshop

Insurance Questions

As you know our next meeting is scheduled for Sept 20. A rep from CAU Insurance will be here to answer any questions we might have. I think it would be helpful if we could let homeowners know that they can give us questions that we might ask. If it is ok with you all I could pass out a little flyer seeking input via the cedarspringshoa.blogspot.com page that Art Shotwell has put together for us. We all can make comments on the blog. It would be real helpful to get us to check that for agendas, minutes, etc.

I think we might recruit ideas for Fall-Winter projects. So far I have come up with bark, gutters, Fence, paint, trees for us and folowup on existing requests with Gardner.

Let me know if you have ideas or questions.
Vince

Next HOA Board Meeting

Next Board Meeting will be Sept 20.

Nancy Cannan of CAU Insurance (our blanket insurer) has agreed to come to our Sept meeting. There have been a number of questions about how extensive their insurance is on a per unit basis.

Vince

August Update

Hello All,

Gretchen and I will be off sailing(Canada) beginning around the 17th of this months and returning on or before the 14th of Sept. This means that someone will have to turn off and on the water until Art C. gets back.  Any volunteers?

Meanwhile here is what is going on:

1. Postponed Bark

2. I called CAU Insurance to see if someone could come up next month to meet with us re member insurance questions.

3. Susan and Paul of 1804 have submitted a request for 2 additional skylights. Will be on the agenda for our next meeting-(9/23?)

4. Garner's broke off a sprinkler head behind 1819 while mowing yesterday.  I called Jim Garner this morning and he came out right away to see what he had to do to repair it.

5. If we are to seek new landscaping bids this winter it would be helpful if we had records of previous bidding documents (Melissa are they in old minutes? I noticed that the agreement with Garner called for only 2 weed/feed efforts. Spring and September.

While we are sailing we listen to VHF channel 16 for emergencies. We are the SV Breezy.

Melissa put on a great party even though she couldn't get there except for the fun parts-set up and clean up. Ron and Linda (1806) opened their new store in Oak Harbor to a great crowd. Couldn't spend much time talking with them as people were buying like crazy. Their consignment inventory has really nice furnishing etc.

Vince

Sprinklers Update

THE SPRINKLER SYSTEMS CONTINUE TO BE A PROBLEM.  WE ARE TAKING SEVERAL STEPS TO RESOLVE THE PROBLEM.

1. CURRENTLY ART CAWRSE AND VINCE SELLEN ARE TURNING THE SYSTEM ON FOR 2 DAYS, THEN LEAVING IT OFF FOR 2 DAYS.  ART HAS ATTEMPTED TO SET IT UP SO THAT GRASS GETS 40 MIN. AT A TIME AND GARDEN AREAS GET 30 MIN.  AS THE SYSTEM IS MESSED UP THIS IS A WORK IN PROGRESS.  CALL ART OR VINCE IF YOU FIND A SYSTEM THAT STAYS ON WAY TOO LONG. 

2.  WE WILL NOT BE ABLE TO ADJUST INDIVIDUAL SPRINKLERS AT THIS TIME.

3. WE ARE MEETING WITH STRANDBERG CONSTRUCTION NEXT WEEK TO SEE WHAT CAN BE DONE.

4. WE ARE LOOKING INTO THE POSSIBILITY OF CONTRACTING WITH A SPECIALIST TO
MAINTAIN THE IRRIGATION SYSTEM.

THANKS FOR YOUR PATIENCE I KNOW THAT SOME OF YOU HAVE LOTS OF WATER DRAINING OUT OF THE SYSTEM WHEN IT IS ON.  THAT IS THE DILEMMA THAT IS BURIED SOMEWHERE BEFORE THE REST OF THE PROBLEMS MAY BE SOLVED.

Thanks, Vince Sellen Cedar Springs Board President