Cedar Springs HOA Board Meeting - September 14, 2022

Cedar Springs HOA Board Meeting Minutes

September 14, 2022

Windermere Real Estate Office & Zoom

●      Meeting called to order at 4:12

●      Attending

○      Present: Art Shotwell, Simone Caracciolo,Cele Westlake, Donna Cunningham, Suzanne Metcalfe, Joan Mickleson

○      Absent: Kippy Strandberg, Bruce Janicula 

○      Homeowner: Paul Stannart

●      Approval of Minutes of 8/16/22

○      Approved

●      President’s Report - Art Shotwell

○      No report

●      Staff report - Donna Cunningham

○      See Gutters below

●      Vice-President’s Report Simone Caracciolo

○      No report 

●      Secretary’s Report -  Suzanne Metcalfe

○      Sharing, posting minutes and other docs

●      Treasurer’s Report -  Cele Westlake

○      2022.08 Budget

○      Activities are below budget. We are planning another HOA gathering

○      Painting was over budget, but we shifted some funds around

○      Reserve study was $450 instead of $350

●      Landscape Report -  Presented by Donna for Bruce Janicula

○      Sprinkler System: replacement of broken heads, replacement of bad solenoid, and the continuation of upgrading the system

○      Shrubs: removal of overgrown shrubs and bushes by the first set of mailboxes on Cedar Springs Lane. Area was very overgrown and everything was growing together. Now there is more definition to the area 

○      Pathway: Special attention was given to this area and the growth along it. This is an ongoing issue and will be given more attention in the future

○      Fence/Tree Removal All parties involved ( tree removal and fence replacement) are set for this project to move forward. The date for completion is by the end of October. This is a 5" chain link fence as previously approved 

○      New Business: After all expenses (painting-fence-and tree removal), we will have approximately $3,700 left over from these scheduled and approved expenses of $59,930. Since the money we will be spending on actual tree work is less than expected, I am asking to be able to use the remaining dollars. We do have more trimming of trees that is needed and this will go a long way in helping out. The reason I'm asking is because this money is not part of my original budget but part of the reserve study. I might note that this money was already anticipated in being spent, so no new additional funds are being requested. 

○      Remaining funds: Board oks Bruce to spend it on landscaping projects

●      Unfinished Business

○      Reserve study

○      North Property Fence: Bruce & Art

■      See Minutes  from Special Meeting on 08.16

■      Completion expected end of October

○      Window Frames/Wood rot survey: Art

■      Report from HMC . We’d like to move forward with this. Donna will get an estimate and ask for prioritizing and a time frame for completion. Paul S indicated we have money allocated in the reserve study. That’s what we’ve done in the past. 

○      New Gutter Work: Art/ Donna

■      3 properties were taken care of in the past 2 weeks and 2 were done recently. Waiting on invoices. $1795.20 for the 3 already done. These are for new downspouts. HMC Paul S stated this is an ongoing issue that has been addressed before. 

○      Gravel/Rocks: This has been addressed and corrected.

●      New Business

○      Parking: Reminder to park in the garage if possible at night per C&R 11.2 page 11. 

○      Simone proposed another social since we have left over monies. Maybe the first week in December, perhaps Parade Day. Could have it at Windermere. 

○      Landscaping issues: some shrubs were trimmed and buds were cut off. Timing is not consistent. They are great workers, but untrained and maybe too fast. Bruce will talk to landscaper. 

○      Annual Meeting Feb 18 10:00 at Windermere

○      Next Meeting Scheduled: October 26 4 PM at Windermere

○      Budget Meeting: Wednesday, Nov 30 4 PM

●      Meeting adjourned 4:14

Respectfully submitted,

Suzanne Metcalfe, Cedar Springs HOA Secretary

 

 

Cedar Springs HOA Board meeting - Minutes August 16, 2022

Special Board Meeting

Minutes

August 16, 2022

Bruce Janicula’s house

Call to Order at 6:30 pm: Art Shotwell, Board President

Present: Simone Caracciolo, Bruce Janicula, Joan Mikelson, Kippy Strandberg, Cele Westlake & Art Shotwell

Absent: Suzanne Metcalfe

·        Discussion & Vote on replacing fencing along the border with an adjacent church. After discussion of several options, Simone Caracciolo moved and Joan Mikelson seconded, to approve five-foot chain-link fence, without slats. Unanimous approval by Board members present. Bruce Janicula will order. 

Discussion & Vote on gutter repair work at 1804 39^th Court. All approved, on President’s motion, except Bruce Janicula voted no. This is a continuation of email vote.

·        Discussion & Vote on gutter repair work at 1804 Cedar Springs Lane. All members present voted, on President’s motion, to approve. This is a continuation of email vote.

Discussion & Vote on request by Bruce Janicula to seal two seams on the gutter at his house, 1811 39^th Court. All members approved, on President’s motion, to approve this new work.

·        New business: Kippy Strandberg requested Board approval to allow her to remove wood railing around rear patio and replace with metal railing at her personal expense. All board members present approved.

Meeting adjourned at 7:10 pm.

Minutes by Art Shotwell

Cedar Springs HOA Board meeting - July 13, 2022

 Minutes - Cedar Springs HOA Board Meeting

July 13, 2022

Windermere Real Estate Office & Zoom

Meeting called to order at 4:03

Attending

●      Present: Art Shotwell, Simone Caracciolo,Cele Westlake, Kippy Strandberg, Bruce Janicula, Donna Cunningham, Suzanne Metcalfe, Joan Mickleson

●      Absent: None

●      Homeowner: Jacqueline Moore

Approval of Minutes of May 11, 2022

●      Discussed correcting minutes

●      Cele Westlake moved to approve minutes as posted on website. Kippy Strandberg seconded. Motion passed.

●      Discussion of Meeting Minutes content & format. Suzanne Metcalfe (new secretary) will use Kippy’s format.

●      Bruce Janicula moved that meeting notes be shared with the board for edits and corrections before posting them. Suzanne will do this. 

●      Suzanne and Art will connect to send out agendas before the meetings. 

President’s Report - Art Shotwell

●      Roof repairs: Donna Cunningham has handled them. Bills are paid. One more to do. 

●      Painting Status: Final units are being done. They should be finished in a few days. All finished but 1810. 

●      Some window frames may be rotting in some units. May need to look at that for future repair. Painters have been adding filler. But we may need to check this. Kippy made a motion to hire someone to inspect window frames around each unit for wood rot. Simone seconded. Motion failed. 

●      Discussion: can the painters help us or should we hire someone? Art and Donna will talk to painters (Colleen). It’s a consensus of the board that the painters do an informal review. Bruce suggested we make all homeowners aware so they can check out their own windows. 

Staff report - Donna Cunningham

●      Calendar is updated. Email blasts are working well. All moving forward. 

●      Donna and Suzanne will figure out best way to post information to board via google folder or the portal. 

●      Reminder that homeowners are responsible for changes, repairs, upgrades inside. HOA has to approve outside changes. 

Vice-President’s Report Simone Caracciolo

●      Picnic Update: August 13. Simone and Joan Mickleson are the planners. Simone has handed out flyers. We will come in under budget. Menu is pulled pork. Homeowners bring a side dish or dessert and byob. Everything else will be furnished. 

Secretary’s Report -  Suzanne Metcalfe

●      CSHOA Google Folder created to keep minutes, budget, etc 

●      Donna will keep the box of secretary’s records from Kippy.

●      Suzanne and/or Art will keep track of decisions made online and get them in the minutes for the next board meeting, or Art will post on the website.

Treasurer’s Report -  Cele Westlake

●      Cele shared an updated budget spreadsheet. We’ve spent $16,000 on painting so far. Landscaping bills are divided up among several accounts. No accounts will go over.  $77,564 in reserve account. 

Landscape Report -  Bruce Janicula

●      We’ve had problems with the sprinkler system. Bad heads, broken pipes, etc. All should be fixed. Please let Bruce know if you see anything. Please tap down any sprinkler heads that stick up. 

●      Homeowners are allowed to plant flowers, but all shrubs and trees should go through HOA. Any plants that homeowners add will be trimmed if they are in the way of sprinklers. HOs are also expected to take care of anything they plant (deadheading, trimming, weeding, etc). The landscapers will not do this. Bruce will write something up addressing this, and Donna will send an email blast. 

●      Watering will happen Monday, Thursday, Saturday starting this week.

●      Kippy noticed a lot of weeds and limbs on the gravel trail behind the units. Simone asked about gravel and rocks on circular drive on the circle and by the mailboxes. Who is responsible for keeping this cleared out? Bruce will ask landscapers. One solution is to pull out rocks and let grass cover it. Bruce suggested we take a look and discuss at the next meeting.

●      Simone commended the landscapers. It all looks very nice.

North Property Fence Update - Bruce

●      Bruce has contacted 4 companies: 1 no answer. 1 meet next week. 1 a partial bid. 1 still waiting on bid. Bruce has asked for bid on 6’ wood, 5’ chain link, and decorative. Of our $59,580, we have excess of $10? 6’ slat 12,000. 10,000 to take out fence and put one up like on the court. Range of estimates from $8.600- $10,000 without removing old fence. Have to contact suppliers to confirm materials cost. Most likely $10,000 and up. Reserve study called for $5,000. Current fence is 22 years old. Still in limbo. Bruce will get numbers and send out to us.

Other Unfinished Business

●      Donna had a concrete company look at driveways who didn’t see any issues that needed to be addressed.

●      Donna will get the reserve study done.

New Business

●      1804 39th Ct. Front gutter leaks when it rains. In cold weather it overflows and freezes on the driveway. Request this gets fixed like the unit on the lane by adding another downspout. Auqaflow was the company. Simone’s unit does the same thing. Donna will get someone out to get an estimate.

●      Parking of cars. Should we enforce the rule of no overnight parking on the driveways? The board would appreciate if HO’s park in the garages, not in the driveways per the House Rules, and please don’t block the sidewalk. Owners, please remind your renters to park in the garage. 

Next Meeting Schedule

●      Tuesday, September 13 at 4 PM.

Meeting adjourned at 4:31

Respectfully submitted,

Suzanne Metcalfe, Cedar Springs HOA Secretary