Cedar Springs Homeowners Association
ANNUAL MEETING
Saturday, January 29, 2011 @ 10 a.m.
Anacortes Public Library Meeting Room
Tuesday, November 16, 2010
Tuesday, November 09, 2010
Board Minutes - November 2, 2010 meeting
Cedar Springs Homeowner’s Association
Board Meeting
1806 Cedar Springs Lane
November 2, 2010
Minutes
Board Members Present: Don Hanson, Paul Davallou, , Jerry Martin, Alex Taylor, Jan Martin, Lexie Lamborn Guests: Paul Stannert, Jean Taylor & Susan Miller
Call to Order; Meeting was called to Order at 7:05 p.m.
Secretary Report
Minutes of the September 7 2010 Board meeting were accepted as distributed.
Treasurer Report
Jerry Martin read the highlights on the attached report prepared on 10/31/10 by Suzanne Butler of Furin & Company. Available Funds on 10/31/10 in the various accounts are as follows: Operating: $1,806.95; Insurance: $911.33; Reserve: $61,270.68.
Landscape Committee Report
Susan Miller will be working with Mark Lawrence of Simply Yards to survey needs and estimated costs of correcting soils and replacement plantings so we can work on a 5-year plan for landscaping and begin prioritizing projects.
The Leland Cypress trees have been sprayed three times for spider mites. They appear to be under control.
The moles that have made appearances in some yards were discussed. Various methods of pest control were discussed and jean Taylor recommended a battery operated mole deterrent thing they have tried.
The Board approved a bonus of $100 each for the three main landscapers.
Jan Martin is concerned that we save as many of our existing plants as possible and perhaps relocate them as part of the 5-year plan.
Alex Taylor reported that the sprinklers have been shut down for the year as part of our landscaping contract. We have paid $1,387.69 for sprinkler control repairs and more will be needed in 2011. Alex has been working with someone from Simply Yards who is preparing corrected maps of the locations of sprinklers and the control boxes.
The Board expressed great appreciation for all the work Alex has done to upgrade and correct the existing sprinkler system.
Alex also reported on the tree trimming that was done on problem areas on both sides of the creek. The project took 7 ½ hours and cost $1,947.00.
Homeowner Concerns for Board Review/Consideration
Landscaping and yard issues should be brought to the attention of Jan Martin (293-1894) or Susan Miller (299-8900).
There was a discussion of signs contrary to the CC&Rs. Simply Yards will be asked to remove their signs.
Old Business
Watershed Cleanup – Discussion about the silt and invasive weeds in the pond and creek. A motion to engage a wetland consultant to assist with planning was put forward but the vote did not pass. The issue was postponed until we have more information on the proposed 5-year landscaping plan.
Creek “Bridge” Paul suggested pea gravel over tree roots to smooth out the contour. Susan will add it to the 5-year plan.
Earthquake Insurance – Jerry located a couple more quotes. We will keep looking for an agent to explain the benefits and costs of earthquake insurance so we can present it at the annual meeting.
Recruitment of Board members – Paul Stannert and Bob Tallman have been approached and may be interested in being on the Board. Jean Taylor will ask Sally Casey and Stephanie Daly if they are interested. Susan Miller will ask Gretchen Sellen.
New Business
-Community Garage Sale -See if any interest at the annual meeting for next spring.
Possibility of carpenter ants was discussed. The Board agreed that structural problems caused by pests were the responsibility of the HOA.
We will have more information about the schedule of painting units at the next board meeting.
We will be getting 2011 estimates for landscaping. We will separate the estimates for the sprinkler & irrigations systems from the landscaping and groundwork systems.
Scheduling
LL
Board Meeting
1806 Cedar Springs Lane
November 2, 2010
Minutes
Board Members Present: Don Hanson, Paul Davallou, , Jerry Martin, Alex Taylor, Jan Martin, Lexie Lamborn Guests: Paul Stannert, Jean Taylor & Susan Miller
Call to Order; Meeting was called to Order at 7:05 p.m.
Secretary Report
Minutes of the September 7 2010 Board meeting were accepted as distributed.
Treasurer Report
Jerry Martin read the highlights on the attached report prepared on 10/31/10 by Suzanne Butler of Furin & Company. Available Funds on 10/31/10 in the various accounts are as follows: Operating: $1,806.95; Insurance: $911.33; Reserve: $61,270.68.
Landscape Committee Report
Susan Miller will be working with Mark Lawrence of Simply Yards to survey needs and estimated costs of correcting soils and replacement plantings so we can work on a 5-year plan for landscaping and begin prioritizing projects.
The Leland Cypress trees have been sprayed three times for spider mites. They appear to be under control.
The moles that have made appearances in some yards were discussed. Various methods of pest control were discussed and jean Taylor recommended a battery operated mole deterrent thing they have tried.
The Board approved a bonus of $100 each for the three main landscapers.
Jan Martin is concerned that we save as many of our existing plants as possible and perhaps relocate them as part of the 5-year plan.
Alex Taylor reported that the sprinklers have been shut down for the year as part of our landscaping contract. We have paid $1,387.69 for sprinkler control repairs and more will be needed in 2011. Alex has been working with someone from Simply Yards who is preparing corrected maps of the locations of sprinklers and the control boxes.
The Board expressed great appreciation for all the work Alex has done to upgrade and correct the existing sprinkler system.
Alex also reported on the tree trimming that was done on problem areas on both sides of the creek. The project took 7 ½ hours and cost $1,947.00.
Homeowner Concerns for Board Review/Consideration
Landscaping and yard issues should be brought to the attention of Jan Martin (293-1894) or Susan Miller (299-8900).
There was a discussion of signs contrary to the CC&Rs. Simply Yards will be asked to remove their signs.
Old Business
Watershed Cleanup – Discussion about the silt and invasive weeds in the pond and creek. A motion to engage a wetland consultant to assist with planning was put forward but the vote did not pass. The issue was postponed until we have more information on the proposed 5-year landscaping plan.
Creek “Bridge” Paul suggested pea gravel over tree roots to smooth out the contour. Susan will add it to the 5-year plan.
Earthquake Insurance – Jerry located a couple more quotes. We will keep looking for an agent to explain the benefits and costs of earthquake insurance so we can present it at the annual meeting.
Recruitment of Board members – Paul Stannert and Bob Tallman have been approached and may be interested in being on the Board. Jean Taylor will ask Sally Casey and Stephanie Daly if they are interested. Susan Miller will ask Gretchen Sellen.
New Business
-Community Garage Sale -See if any interest at the annual meeting for next spring.
Possibility of carpenter ants was discussed. The Board agreed that structural problems caused by pests were the responsibility of the HOA.
We will have more information about the schedule of painting units at the next board meeting.
We will be getting 2011 estimates for landscaping. We will separate the estimates for the sprinkler & irrigations systems from the landscaping and groundwork systems.
Scheduling
- Next Board Meeting: Monday, January 10, 2011 at 7 p.m. We will post the agenda in advance.
- Annual Meeting scheduled for Saturday, January 29, 2011 at 10 a.m. in the Anacortes Library.
LL
Thursday, September 23, 2010
Board Minutes - Sept. 7, 2010
Board Members Present: Don Hanson, Paul Davallou, , Jerry Martin, Alex Taylor, Jan Martin, Lexie Lamborn Guests: Anita Dale & Susan Miller
Call to Order; Meeting was called to Order at 7:05 p.m.
Secretary Report: Minutes of the June 14, 2010 Board meeting were read. One correction: Jean Thomas served as Secretary with Don Lapworth, not Vince Sellen. Minutes approved as corrected.
Treasurer Report: Jerry Martin read the highlights on the attached report prepared on 9/3/10 by Suzanne Butler of Furin & Company. Available Funds on 9/3/10 in the various accounts are as follows: Operating: $2,559.96; Insurance: $987.83; Reserve: $57,590.29.
Alex Taylor explained that the payment to the City of Anacortes was almost double as we are now paying commercial rates.
Landscape Committee Report: Susan Miller and Jan Martin reported on their walk-around with Mark Lawrence of Simply Yards. Susan read correspondence to and from Simply Yards. Some of the items need clarification and the proposals need more details before the Board can vote on them.
Some items in progress: Sprinklers – they are flagging non-functioning and broken sprinklers; repair of drip systems is in progress; the crew will be treating crabgrass; the Leland Cypress trees will be treated; the Leland Cypress along the fence behind the Martin’s unit need replacing-they will put in a work order; the soil in both Cedar Springs and 39th Court needs to be amended; and the pond and creek need silt removal and other work.
The landscape committee will get more detailed proposals and will work on prioritizing the areas needing correction. These corrections will be part of the budgeting process for next year and part of a three- to five-year plan.
The committee plans to do a monthly walk-around and include Alex particularly for the sprinkler systems.
Anita Dale requested that the trees behind her Unit 1805 be evaluated for trimming. She also has concerns about the moles in her yard.
CC&R Committee Report: Paul Davillou reviewed the changes to the House Rules proposed by the committee. The Board decided to include the reference to satellite dishes in the revised Rule #3. Jerry Martin moved that the revised House Rules be adopted with the one revision to #3. Lexie Lamborn seconded. The Revised House Rules were approved effective 9/7/10.
Alex brought up concerns about previous proposals regarding limiting rental units. Don said that the CC&R Committee did not suggest any changes to the current CC&Rs.
There was some discussion about the requirement that cars be parked overnight in the garage. Don felt that a phone call to those who might not be aware of the restrictions would be sufficient. He will make the calls.
Homeowner Concerns for Board Review/Consideration: Jerry brought a quote from CAU for earthquake insurance for the Association. This was discussed and the Board decided to see if we can review other quotes and possibly have a CAU representative come to a Board meeting to discuss earthquake insurance. There was concern expressed that having the insurance should be a fiscal responsibility of the Board.
Old Business:
Call to Order; Meeting was called to Order at 7:05 p.m.
Secretary Report: Minutes of the June 14, 2010 Board meeting were read. One correction: Jean Thomas served as Secretary with Don Lapworth, not Vince Sellen. Minutes approved as corrected.
Treasurer Report: Jerry Martin read the highlights on the attached report prepared on 9/3/10 by Suzanne Butler of Furin & Company. Available Funds on 9/3/10 in the various accounts are as follows: Operating: $2,559.96; Insurance: $987.83; Reserve: $57,590.29.
Alex Taylor explained that the payment to the City of Anacortes was almost double as we are now paying commercial rates.
Landscape Committee Report: Susan Miller and Jan Martin reported on their walk-around with Mark Lawrence of Simply Yards. Susan read correspondence to and from Simply Yards. Some of the items need clarification and the proposals need more details before the Board can vote on them.
Some items in progress: Sprinklers – they are flagging non-functioning and broken sprinklers; repair of drip systems is in progress; the crew will be treating crabgrass; the Leland Cypress trees will be treated; the Leland Cypress along the fence behind the Martin’s unit need replacing-they will put in a work order; the soil in both Cedar Springs and 39th Court needs to be amended; and the pond and creek need silt removal and other work.
The landscape committee will get more detailed proposals and will work on prioritizing the areas needing correction. These corrections will be part of the budgeting process for next year and part of a three- to five-year plan.
The committee plans to do a monthly walk-around and include Alex particularly for the sprinkler systems.
Anita Dale requested that the trees behind her Unit 1805 be evaluated for trimming. She also has concerns about the moles in her yard.
CC&R Committee Report: Paul Davillou reviewed the changes to the House Rules proposed by the committee. The Board decided to include the reference to satellite dishes in the revised Rule #3. Jerry Martin moved that the revised House Rules be adopted with the one revision to #3. Lexie Lamborn seconded. The Revised House Rules were approved effective 9/7/10.
Alex brought up concerns about previous proposals regarding limiting rental units. Don said that the CC&R Committee did not suggest any changes to the current CC&Rs.
There was some discussion about the requirement that cars be parked overnight in the garage. Don felt that a phone call to those who might not be aware of the restrictions would be sufficient. He will make the calls.
Homeowner Concerns for Board Review/Consideration: Jerry brought a quote from CAU for earthquake insurance for the Association. This was discussed and the Board decided to see if we can review other quotes and possibly have a CAU representative come to a Board meeting to discuss earthquake insurance. There was concern expressed that having the insurance should be a fiscal responsibility of the Board.
Old Business:
- Engineering Issues – Alex brought up problems with the sprinkler system. He is waiting for an estimate that outlines all the specifics and will bring it back to the Board.
- Watershed Cleanup – There is a need to remove silt and debris from the pond. Also there are debris and drainage concerns regarding the creek. The bridge behind McClendons house needs to be stabilized and roots there are a problem. Don will research the permit process with the City. The watershed and the landscaping need to be considered in a general over-all plan for HOA improvements.
- Homeowners Document/Notebook-tabled until next meeting.
- Community Association Seminar on Saturday, October 2nd in Bellevue. If anyone is interested, let Don know.
- Community Garage Sale-tabled. See if any interest for next spring.
- Recruitment of Board Members-start thinking about next year.
- Next Board Meeting: Tuesday, November 2nd at 7 p.m. We will post the agenda in advance.
- Annual Meeting scheduled for Saturday, January 29, 2011 at 10 a.m. in the Anacortes Library.
Tuesday, June 29, 2010
Board Minutes June 14, 2010
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD MEETING OF JUNE 14, 2010
The Cedar Springs Board of Directors met at the home of Don and Naomi Hanson at 7 p.m. Officers present were Don Hanson, Paul Davallou, Jerry Martin, and Jean Thomas. Also attending were members Jan Martin, Alex Taylor, and Susan Miller, representing several committees. The minutes of the previous meeting were approved as distributed.
SECRETARY'S REPORT: Jean Thomas announced her resignation, having served three terms under presidents Sellen, Taylor, and Hanson. She has sold her home on Cedar Springs Lane and will be moving on. She thanks the Board of Directors for a beautiful plant which she will cherish with fond memories of a great group of enthusiastic volunteers who keep Cedar Springs running smoothly.
TREASURER'S REPORT; Jerry Martin presented the current report from our accountant, Suzanne Butler, at Furin & Company. Bank balances are as follows: Operating $1,183,58. Insurance $516.08. Reserve $51,153.62. Jerry reported the payment of the Simply Yards contract at $2,393.09, representing a difference of $4.40 from the stated contract price due to an increase in the state sales tax to 8.2%. It was moved that Susan Miller be reimbursed for garden stakes at a cost of $59.00 to maintain the garden beds enjoyed by our homeowners. Other requests were approval for office supplies, downspout screens, and $355 for repairs to broken pipes. Alex seconded the motion which carried unanimously.
LANDSCAPE COMMITTEE: Jan Martin, Landscape Coordinator; and Susan Miller, Landscape Communicator, reported on landscaping issues. Most importantly, any homeowner request regarding plants and trees or other yard needs, must be presented in writing to Susan Miller by email or delivered to her at 1804 Cedar Springs Lane. Jan and Susan will spearhead a 3-5 year program to gradually replace the poor soil and dead plants in Cedar Springs garden beds, with the goal of saving our plants from dying. Susan will prepare recommendations and estimates in the near future.
NEW POLICY; The HOA Board announces a new policy regarding the removal and replacement of dead landscaping plants. The goal of this project is to maintain our landscaped areas with plants and trees that will do well here in hopes that they can survive the poor soil conditions and the winter temperatures. It will be the responsibility of the homeowner to notify the Landscaping Committee in writing with any request to remove a dead landscaping plant. Any homeowner choosing to replace a dead landscaping plant would agree to do so at his/her own expense, if it is done outside the 3 to 5 year landscaping plan. The 3 to 5 year plan will include an inventory of needs, soil amendment, priorities for replacement of plants not thriving, and selection and planting of appropriate plants where needed.
Following discussion, Alex Taylor made a motion that any homeowner requesting the removal or replacement of a dead landscaping plant must first identify the plant in consultation with the Landscaping Committee by notifying them in writing and then pay for the plant they wish to put in place of the dead one. Jerry Martin seconded the motion, which carried unanimously. The Landscaping Committee can suggest plants that would be most likely to thrive in place of the plant that was removed. The Landscaping Committee has many illustrated books with ideas for plants that do well in the Pacific Northwest
INSURANCE; Don Hanson initiated discussion, pursuant to a request by a homeowner, on the addition of an earthquake rider to our HOA insurance policy. Jerry Martin volunteered to research the issue and report on his findings at the next Board meeting. Adoption of any recommendation would require an Association member vote.
OLD BUSINESS: President Don Hanson announced that he will serve as the Facilitator/Tie Breaker for the CC& R Committee if needed. The CC&R Revision voted on by the membership at the January 2010 Meeting has been filed with the County Auditor and the current CC&Rs will be posted on the Association website. Current copies have been distributed to the Board and to members of the CC&R Review Committee Members. Any homeowner may request a copy by contacting Don.
Don also reported on the progress in moss removal and gutter cleaning and repairs by Chas Shelter at SonHouse Company.
NEW BUSINESS;
Lexie Lamborn has generously offered to fill the remainder of the Secretarial term vacated by Jean Thomas. Alex moved that her offer be accepted. Paul seconded the motion which carried unanimously.
GOOD OF THE ORDER;
Paul Davallou called attention to an opportunity for our homeowners. Every Thursday from 10-3 at the Anacortes Senior Center, a Master Gardeners associate is available for consultation.
Art and Marilyn Cawrse have volunteered to lead the planning for the Cedar Springs picnic on Friday, August 20. Interested neighbors are asked to contact the Cawrses with any good ideas and help.
The meeting adjourned at 8:30 p.m.
Respectfully submitted,
The Board
BOARD MEETING OF JUNE 14, 2010
The Cedar Springs Board of Directors met at the home of Don and Naomi Hanson at 7 p.m. Officers present were Don Hanson, Paul Davallou, Jerry Martin, and Jean Thomas. Also attending were members Jan Martin, Alex Taylor, and Susan Miller, representing several committees. The minutes of the previous meeting were approved as distributed.
SECRETARY'S REPORT: Jean Thomas announced her resignation, having served three terms under presidents Sellen, Taylor, and Hanson. She has sold her home on Cedar Springs Lane and will be moving on. She thanks the Board of Directors for a beautiful plant which she will cherish with fond memories of a great group of enthusiastic volunteers who keep Cedar Springs running smoothly.
TREASURER'S REPORT; Jerry Martin presented the current report from our accountant, Suzanne Butler, at Furin & Company. Bank balances are as follows: Operating $1,183,58. Insurance $516.08. Reserve $51,153.62. Jerry reported the payment of the Simply Yards contract at $2,393.09, representing a difference of $4.40 from the stated contract price due to an increase in the state sales tax to 8.2%. It was moved that Susan Miller be reimbursed for garden stakes at a cost of $59.00 to maintain the garden beds enjoyed by our homeowners. Other requests were approval for office supplies, downspout screens, and $355 for repairs to broken pipes. Alex seconded the motion which carried unanimously.
LANDSCAPE COMMITTEE: Jan Martin, Landscape Coordinator; and Susan Miller, Landscape Communicator, reported on landscaping issues. Most importantly, any homeowner request regarding plants and trees or other yard needs, must be presented in writing to Susan Miller by email or delivered to her at 1804 Cedar Springs Lane. Jan and Susan will spearhead a 3-5 year program to gradually replace the poor soil and dead plants in Cedar Springs garden beds, with the goal of saving our plants from dying. Susan will prepare recommendations and estimates in the near future.
NEW POLICY; The HOA Board announces a new policy regarding the removal and replacement of dead landscaping plants. The goal of this project is to maintain our landscaped areas with plants and trees that will do well here in hopes that they can survive the poor soil conditions and the winter temperatures. It will be the responsibility of the homeowner to notify the Landscaping Committee in writing with any request to remove a dead landscaping plant. Any homeowner choosing to replace a dead landscaping plant would agree to do so at his/her own expense, if it is done outside the 3 to 5 year landscaping plan. The 3 to 5 year plan will include an inventory of needs, soil amendment, priorities for replacement of plants not thriving, and selection and planting of appropriate plants where needed.
Following discussion, Alex Taylor made a motion that any homeowner requesting the removal or replacement of a dead landscaping plant must first identify the plant in consultation with the Landscaping Committee by notifying them in writing and then pay for the plant they wish to put in place of the dead one. Jerry Martin seconded the motion, which carried unanimously. The Landscaping Committee can suggest plants that would be most likely to thrive in place of the plant that was removed. The Landscaping Committee has many illustrated books with ideas for plants that do well in the Pacific Northwest
INSURANCE; Don Hanson initiated discussion, pursuant to a request by a homeowner, on the addition of an earthquake rider to our HOA insurance policy. Jerry Martin volunteered to research the issue and report on his findings at the next Board meeting. Adoption of any recommendation would require an Association member vote.
OLD BUSINESS: President Don Hanson announced that he will serve as the Facilitator/Tie Breaker for the CC& R Committee if needed. The CC&R Revision voted on by the membership at the January 2010 Meeting has been filed with the County Auditor and the current CC&Rs will be posted on the Association website. Current copies have been distributed to the Board and to members of the CC&R Review Committee Members. Any homeowner may request a copy by contacting Don.
Don also reported on the progress in moss removal and gutter cleaning and repairs by Chas Shelter at SonHouse Company.
NEW BUSINESS;
Lexie Lamborn has generously offered to fill the remainder of the Secretarial term vacated by Jean Thomas. Alex moved that her offer be accepted. Paul seconded the motion which carried unanimously.
GOOD OF THE ORDER;
Paul Davallou called attention to an opportunity for our homeowners. Every Thursday from 10-3 at the Anacortes Senior Center, a Master Gardeners associate is available for consultation.
Art and Marilyn Cawrse have volunteered to lead the planning for the Cedar Springs picnic on Friday, August 20. Interested neighbors are asked to contact the Cawrses with any good ideas and help.
The meeting adjourned at 8:30 p.m.
Respectfully submitted,
The Board
Monday, May 10, 2010
Board Minutes May 3, 2010
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
MAY 3, 2010
The Board of Directors met at 7 p.m. in the home of Don and Naomi Hanson. Board members present were Don Hanson, Paul Davallou, Jerry Martin, Jean Thomas and Jan Martin. Our visitor was Kippy Strandberg.
The minutes of the last meeting were approved as distributed. Jean Thomas, secretary, acknowledged receipt of contact information from Jim and Mary Guard. Don Hanson confirmed receipt.
TREASURER’S REPORT:
Jerry Martin presented our financial report. Operating expense account as of April 30, 2010 totals $1,894.13; Insurance fund $1,430.58; Reserve Fund $67,281.97 minus approved quotes: Dublin Painting $17,902.50; Simply Yards--Creek cleanup $472.
LANDSCAPE REPORT:
Landscape Coordinator Jan Martin discussed the loss of plants during our cold winters. Don Hanson suggested that we map out the areas where plants were lost in order to have a workable plan. Jan passed around a packet of fine bark for consideration, and will pursue costs for those who are interested.
Kippy Strandberg discussed the condition of the pond, which is rapidly becoming obscured by invasive plants. Action will be taken to remedy that..
NEW BUSINESS UPDATES:
Following a request from Candy Cooper, Paul Davallou made a motion to accept Pete Cooper on the Committee to Update the CC&Rs. The motion was seconded by Jerry Martin, and carried to welcome Pete to the committee, which will be meeting mid-June.
Painting of the first group of units is underway. Information on bidding will be presented at the next meeting by Alex Taylor regarding our front doors.
Regarding the various gutter gushings and drippings, Don Hanson displayed a downspout cover that could help with the clogging problems. He has negotiated a discount for quantity from Home Depot and will get a bid. It was recognized that re-caulking of gutters is needed on some units.
Jean Thomas presented a photo study and documents regarding the various areas where attention is needed to drainage. Don Hanson will contact a soil engineer to analyze the existing conditions in Cedar Springs.
GOOD OF THE ORDER:
Don opened discussion on promoting another neighborhood picnic for the upcoming summer. The date for this event is set for Friday, August 20 at 4 p,m, with the area to be announced. Jean Taylor has generously offered her time and space for the picnic in the past summers. If we are to continue this event, Jean will need team support. Please contact Jean and neighbors.
The next meeting of the Board of Directors will be on Monday, June 14 at 7 p.m. at the Hanson home. To be discussed will be a policy regarding requests for plant replacements.
The meeting adjourned at 8:35 p.m.
Respectfully submitted,
Jean Thomas, Secretary.
BOARD OF DIRECTORS MEETING
MAY 3, 2010
The Board of Directors met at 7 p.m. in the home of Don and Naomi Hanson. Board members present were Don Hanson, Paul Davallou, Jerry Martin, Jean Thomas and Jan Martin. Our visitor was Kippy Strandberg.
The minutes of the last meeting were approved as distributed. Jean Thomas, secretary, acknowledged receipt of contact information from Jim and Mary Guard. Don Hanson confirmed receipt.
TREASURER’S REPORT:
Jerry Martin presented our financial report. Operating expense account as of April 30, 2010 totals $1,894.13; Insurance fund $1,430.58; Reserve Fund $67,281.97 minus approved quotes: Dublin Painting $17,902.50; Simply Yards--Creek cleanup $472.
LANDSCAPE REPORT:
Landscape Coordinator Jan Martin discussed the loss of plants during our cold winters. Don Hanson suggested that we map out the areas where plants were lost in order to have a workable plan. Jan passed around a packet of fine bark for consideration, and will pursue costs for those who are interested.
Kippy Strandberg discussed the condition of the pond, which is rapidly becoming obscured by invasive plants. Action will be taken to remedy that..
NEW BUSINESS UPDATES:
Following a request from Candy Cooper, Paul Davallou made a motion to accept Pete Cooper on the Committee to Update the CC&Rs. The motion was seconded by Jerry Martin, and carried to welcome Pete to the committee, which will be meeting mid-June.
Painting of the first group of units is underway. Information on bidding will be presented at the next meeting by Alex Taylor regarding our front doors.
Regarding the various gutter gushings and drippings, Don Hanson displayed a downspout cover that could help with the clogging problems. He has negotiated a discount for quantity from Home Depot and will get a bid. It was recognized that re-caulking of gutters is needed on some units.
Jean Thomas presented a photo study and documents regarding the various areas where attention is needed to drainage. Don Hanson will contact a soil engineer to analyze the existing conditions in Cedar Springs.
GOOD OF THE ORDER:
Don opened discussion on promoting another neighborhood picnic for the upcoming summer. The date for this event is set for Friday, August 20 at 4 p,m, with the area to be announced. Jean Taylor has generously offered her time and space for the picnic in the past summers. If we are to continue this event, Jean will need team support. Please contact Jean and neighbors.
The next meeting of the Board of Directors will be on Monday, June 14 at 7 p.m. at the Hanson home. To be discussed will be a policy regarding requests for plant replacements.
The meeting adjourned at 8:35 p.m.
Respectfully submitted,
Jean Thomas, Secretary.
Sunday, April 04, 2010
Board Minutes: March 29, 2010
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD MEETING OF MARCH 29, 2010
BOARD MEETING OF MARCH 29, 2010
The Board of Directors met at the home of Don Hanson at 7 p.m. with the following directors and committee members present: Don Hanson, Paul Davallou, Jerry Martin, Jean Thomas, Jan Martin, Alex Taylor, and Susan Miller. The minutes of the last meeting were approved as distributed. Jean Thomas had no new homeowner contacts to report.
On behalf of our treasurer, Jerry Martin, who had been on vacation, Don presented the banking report from our accountants, Furin and Company. Balances are as follows: Operating $999.96; Insurance $463.08; Reserve $65,148.80. Our insurance program is up to speed, and Don signed a check for CAU in the amount of $847 for our monthly premium.
Susan Miller gave an update on the raised-bed garden project. Jan and Jerry Martin, Paul Davallou and Susan Miller will share a unit which is entirely out of view of any other homeowners. Don Hanson announced that a renewed contract with our landscape company, Simply Yards, will be signed by the end of the week. A slate of landscape needs was discussed at length to be updated by the next meeting. The status of the wetland clean-up was discussed.
Jan Martin moved that we solicit other landscape bids in 2011, Jerry Martin seconded, and the motion carried unanimously.
Jean Thomas expressed concern for the ongoing drainage problems in the common areas, and provided plat maps and regulation information from the City of Anacortes planning department, which enforces the law in our Cedar Springs P.U.D. wetland, buffers and native growth protection zones. Discussion followed on searching for a solution. Paul proposed that we set aside a special fund to cover the existing drainage problems. His motion was tabled for further study. Jean Thomas and Alex Taylor will research soil engineering advisors.
Don brought up a concern from homeowner Peter Cooper regarding dripping gutters. Jerry Martin moved that we make contact with a gutter company at no cost to us to assess the problem, seconded by Paul Davallou and carried by unanimous vote.
Alex Taylor moved that we delegate a volunteer to arrange the planting of an evergreen tree, suggested by Jan Martin, in an effort to block the view of a large blue house adjoining our boundary on the north. Seconded by Paul Davallou and carried by unanimous vote.
Alex Taylor moved that we appoint a CC&Rs Study Committee, seconded by Jerry Martin. Motion carried by unanimous vote to appoint Candy Cooper, Paul Davallou, Andrew Rothman, Steve Daly, Don Hanson, and Lexi Lamborn.
Nels Strandberg has requested attention to the asphalt roads in 39th Court. The request is pending a timely addition to the agenda.
Alex Taylor reported receiving four bids from painting companies:
Dublin--$17,902; Davis Quality Painting-$24,994; Lindbo Painting-$17,000; and North West Colors-$21,544.
Jerry Martin moved that we accept the bid of Dublin painting company, seconded by Paul Davallou, and carried by unanimous vote to paint 1902 Cedar Springs Ln., 1802, 1804, 1806, 1811, and 1813 on 39th Court.
The CC&Rs Revision, voted on by the HOA in January, will be filed with the Skagit County Assessor's Office. Once the revision is filed, the current version will be available on the Website..
GOOD OF THE ORDER: Don suggested that the Board prepare an informational handbook, much like the one that the Creekside community provides for homeowners. Don will be sending out a letter to all Cedar Springs homeowners to honor our great community, introduce our Board of Directors, and encourage everyone to bring any issues or concerns to the Board's attention. A motion to require that any request on any topic be in writing was approved.
The meeting was adjourned at 8:45 p.m.
Respectfully submitted,
Jean Thomas, Secretary
cedarspringshoa.blogspot.com
Monday, February 15, 2010
Board minutes: February 9, 2010
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
FEBRUARY 9, 2010
FEBRUARY 9, 2010
The meeting was called to order at 7 p.m. in the home of Don and Naomi Hanson at 1806 Cedar Springs Lane. Present were the following Board of Directors: Don Hanson, Paul Davallou, Jerry Martin, Jean Thomas, Alex Taylor, and Jan Martin.
The minutes of the Annual Meeting of January 30, 2010 were approved as distributed to the membership.
TREASURER’S REPORT
Don Hanson noted that our records at Whidbey Island Bank need updating to reflect our new officers. The secretary was directed to notify Furin and Company of the approval of the budget for 2010. The Board also approved payment to our attorney, Bradford E. Furlong, in the amount of $105.00 for consultation on the amendment to the CC&Rs regarding rentals.
ELECTION OF OFFICERS
The slate of officers for 2010 was approved, as follows: Don Hanson, president; Paul Davallou, vice-president; Jerry Martin, treasurer; Jean Thomas, secretary. Other Board members are Jan Martin, landscape coordinator; and Alex Taylor, member-at-large.
OLD BUSINESS
Alex Taylor will follow up on the “mole lady,” Ms. Ginger Hyatt of Bow, WA. who provides a service of ridding yards of moles.
A new committee has been formed to study our options in amending the CC&Rs in the matter of rentals in our Cedar Springs community. The committee will make a recommendation by the Fall of 2010, at which time the Board will take it under consideration for a vote at the next annual meeting in 2011. Volunteers for the committee to be approved at our next meeting:
Don Hanson and Paul Davallou, board members.
Vince Sellen and Steve Daly, resident owners.
Andrew Rothman and Peter Cooper, non-resident owners.
NEW BUSINESS
The board discussed the decision to go ahead with painting needed on the oldest units in our group, to be assessed by painting companies. Alex Taylor will follow up in exploring the extent of the need.
Regarding bids for a new landscaping season, the current contract form will be revised, in addition to work on a task list, and attention to toxic uses. Don moved that multiple bids be solicited as our fiduciary responsibility to all owners. The motion carried.
Don noted that clean-up is needed in the wetlands area along the street. Don Hanson also suggested that each board member review the CC&Rs and make a list of reminders and needs.
Paul Davallou presented the Guidelines for Raised Garden Beds in Common Areas of Cedar Springs, prepared by Susan Miller. Suggestions from all owners are requested. Planning is for two or three raised beds in two areas. The Board voted to approve the 11 guidelines as presented. The Guidelines will be posted at the mail boxes, and also will be on the web at cedarspringshoa.blogspot.com
The Board requests that any homeowner who has not already provided the name and address of any mortgage holder of your residence, as required in our By-Laws, please do so by contacting the secretary, Jean Thomas, for a form. Phone 299-0769, or contact any board member.
The next meeting of the Board of Directors will be on Tuesday, March 30.
Jean Thomas, with help from former secretary, Susan Miller, will prepare an updated list of names and contact information for all homeowners.
The meeting was adjourned by Don Hanson, president, at 8:35 p.m.
Respectfully submitted,
Jean Thomas, Secretary
Wednesday, February 03, 2010
Minutes of Annual HOA meeting, Jan. 30, 2010
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
ANNUAL MEETING
JANUARY 30, 2010
The meeting was called to order by Alex Taylor, president, at 10:15 a.m. at the Anacortes Public Library meeting room, with 27 homes represented, 22 in person and 5 proxies. Three members did not vote. Alex Taylor introduced the rest of the Board members: Don Hanson, treasurer; Jean Thomas, secretary; Paul Davallou, research; and Jan Martin, landscape coordinator. The minutes of the 2009 annual meeting were approved as distributed last year. Alex announced that the proposed CC&R change on rentals has been tabled pending further study. The Board will appoint a committee to study issues and make recommendations. There will be two resident members, two non-resident owners, and two board members.
President’s Report
Alex Taylor summarized the events at Cedar Springs for 2009. He reported on major repairs to two patios in 39th Court, broken pipes, drainage problems requiring a new catch basin, replacement of wiring, valves, and irrigation controls. Attention was needed to remedy a pit bull’s assault on a fence at the south boundary of 39th Court. Back-flow testing on our water supply was initiated as required by law. Alex also reported a savings of $1000 in gutter cleaning by Sonhouse as compared to the previous cost. All of the supervision and repair labor was donated by Alex. The next major project will be painting needed on our older units with the cost estimated at $20,000. Multiple bids will be solicited. It has been determined that our Reserve Fund is adequate to handle this expense.
Paul Davallou
Paul reported that the mapping of our approximate water lines will be continued. Paul supports the Board with extensive research on legal matters, insurance, and general procedures. He has amassed a library of valuable information to pass on and has donated 45 hours the past year of 2009.
Treasurer’s Report
Don Hanson commended Suzanne of Furin Accounting for accuracy and all the good help with our accounting needs. There will be no increase this year in our HOA fees.
Don reported an increase in utilities expense due to our numerous leaks. We can expect another rate increase from the City, which considers Cedar Springs as a commercial account. There is no evidence that the rate is not on “good footing,” although investigation continues.
Landscaping costs covered many new plants, with more for 2010. There will be no balloon in our insurance cost this year. The Reserve account is entirely adequate for all foreseen improvements.
Landscaping Report
Jan Martin, coordinator, assisted by Susan Miller, Kippy Strandberg, and Jean Taylor, put in a full and busy year in landscaping activity. Jan conferred with Simply Yards to insure that hours on the job matched the contract agreement. Cheers to Susan Miller who donated $540 in new plantings. Jan reported that the
year’s activity included dead shrubs removed, new flower plantings, fertilizing, and weeding. Susan Miller presented an extensive study of providing communal raised beds for any members wishing to exercise their green thumbs. Placements would be carefully chosen, and any member may decline any location.
2010 Budget approved by voice vote.
See attached 2010 budget, balance sheet, and Profit and Loss statement. (Not provided for the Web)
Slate of 2010 Board of Directors approved by voice vote. Paul Davallou, Don Hanson, Jerry Martin, Alex Taylor, Jean Thomas, Jan Martin. Officers will be elected at the next board meeting.
Ballots were distributed to all members in advance of the annual meeting. It was moved and seconded to require that each ballot be numbered with the home address of the voter, which was approved by voice vote.
1. Revision of Article 13.1.1 of the CC&Rs regarding the $2,500 insurance deductible as follows:
“For any claim within a homeowner’s residence the homeowner shall be responsible for a portion of the Homeowners Association insurance policy. Should damage occur in multiple units the individual homeowner shall be responsible for a portion of the deductible which reflects the percentage of that unit’s claim.”
--Approved by 24 yes votes by paper ballot.
2. Proposal to allow raised bed gardens on communal property.
--Approved by 20 yes votes, 5 no votes, by paper ballot.
GOOD OF THE ORDER
The Board reminded the membership that it would be very wise to shut off water when absent from home for any significant time. Paul suggested replacing washer hoses or installing long life hoses, as needed.
Gretchen and Vince Sellen invited any interested members to visit them for a presention of their slide show from their time in Haiti.
Paul Davallou reminded non-resident owners to require renters to have their own insurance for personal property not covered by owner insurance.
Alex Taylor adjourned the meeting at 11:30 a.m.
Respectfully submitted,
Jean Thomas, Secretary
cedarspringshoa.blogspot.com
Monday, February 01, 2010
Annual Meeting vote results - January 30, 2010
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
RESULTS: Decisions/Discussion
Annual Meeting – 1.30.10
RESULTS: Decisions/Discussion
Annual Meeting – 1.30.10
Proposed CC&R Change on Rentals
Tabled pending further study
Board to appoint Committee to study issues and make recommendations. [2 resident members; 2 non-resident owner members; 2 board members.]
2010 HOA Budget
Approved by Voice Vote
Board Members
Approved by Voice Vote
- Paul Davallou
- Jerry Martin
- Alex Taylor
- Jean Thomas
- Don Hanson
- Jan Martin – Landscape Committee Chair
A Board Meeting will be held in the very near future to determine Board positions. Notification will follow as soon as determination made.
CC&R Change on Insurance Deductible
Approved with 24 yes votes
Raised Beds
Approved with 20 yes/5 no votes
Tuesday, January 12, 2010
Board minutes - Jan. 6, 2010
CEDAR SPRINGS HOMEOWNERS
Board Meeting of January 6, 2010
The Board of Directors reconvened on Jan. 6 at the home of Alex Taylor to continue planning for the Annual Meeting, to be held Jan. 30, 2010 at 10 a.m. at the Anacortes Library. Present were officers Alex Taylor, Paul Davallou, Don Hanson, and Jean Thomas. Jean Taylor represented the landscape committee.
The minutes of the previous meeting were read and approved. Don Hanson confirmed that financial reports will be provided at the Annual Meeting. Alex Taylor reported on the proposal to clarify the wording of the $2500 deductible related to our insurance policy with CAl in the event of damage to any unit. Jean Taylor reported on the raised bed gardens. Paul Davallou suggested that an information table and presentation at the Annual Meeting would be helpful, and the landscape committee will be in charge of that project.
Discussion continued on the proposal to name a ratio of rental units to owner occupied residences, which will be presented in full at the Annual Meeting. Paul Davallou has prepared an extensive proposal which is being delivered in advance to all Cedar Springs homeowners for study. Also being delivered are the minutes of the last two meetings, a ballot form, and an Agenda with a proxy form for the Annual Meeting of Jan. 30, 2010.
Board minutes - Dec. 9, 2009
CEDAR SPRINGS HOMEOWNERS
Board Meeting of 12/09/2010
Board Meeting of 12/09/2010
The Board of Directors met informally on Dec. 9 to hear a presentation by guest Marcia Hunt representing the Anacortes Community Garden at City Hall. She provided information on the feasibility of installing raised bed garden boxes in the Cedar Springs complex for the general membership. Jean Taylor volunteered to explore members’ interest in this project. Four boxes are proposed, to be located esthetically in four sites of our common areas.
Directors present at this meeting were Alex Taylor, Don Hanson, Paul Davallou, Jan Martin, and Jean Thomas. Guests were Jean Taylor, Jerry Martin, and Vince Sellen. Treasurer Don Hanson submitted a Profit and Loss statement for 2009 which will be available to the membership. Discussion continued on the matter of the $2500 deductible in our insurance plan, which is on page 17, Article 13/1.1 of the CC&Rs. Alex Taylor will call our insurance agent for suggestions on clarifying the language of this proposal. Don Hanson made a motion to propose the change in the deductible plan at the Annual Meeting January 30 at the Library. Seconded by Paul Davallou and approved unanimously.
Other topics of discussion were home rentals, nomination of new board members, and earthquake insurance. All topics were tabled for further consideration at the next board meeting on Jan. 6, in preparation for the Cedar Springs Annual Meeting, open to all homeowners at 10 a.m. Saturday, Jan. 30 in the Anacortes Library.
Sunday, January 03, 2010
Annual Meeting notice: Jan. 30, 2010
We'll have our annual Homeowners Association meeting at 10am on Saturday, January 30, 2010 at the Anacortes Public Library meeting room.
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