Board minutes: February 9, 2010

CEDAR SPRINGS HOMEOWNERS ASSOCIATION
FEBRUARY 9, 2010

The meeting was called to order at 7 p.m. in the home of Don and Naomi Hanson at 1806 Cedar Springs Lane. Present were the following Board of Directors: Don Hanson, Paul Davallou, Jerry Martin, Jean Thomas, Alex Taylor, and Jan Martin.

The minutes of the Annual Meeting of January 30, 2010 were approved as distributed to the membership.

TREASURER’S REPORT

Don Hanson noted that our records at Whidbey Island Bank need updating to reflect our new officers. The secretary was directed to notify Furin and Company of the approval of the budget for 2010. The Board also approved payment to our attorney, Bradford E. Furlong, in the amount of $105.00 for consultation on the amendment to the CC&Rs regarding rentals.

ELECTION OF OFFICERS

The slate of officers for 2010 was approved, as follows: Don Hanson, president; Paul Davallou, vice-president; Jerry Martin, treasurer; Jean Thomas, secretary. Other Board members are Jan Martin, landscape coordinator; and Alex Taylor, member-at-large.

OLD BUSINESS

Alex Taylor will follow up on the “mole lady,” Ms. Ginger Hyatt of Bow, WA. who provides a service of ridding yards of moles.

A new committee has been formed to study our options in amending the CC&Rs in the matter of rentals in our Cedar Springs community. The committee will make a recommendation by the Fall of 2010, at which time the Board will take it under consideration for a vote at the next annual meeting in 2011. Volunteers for the committee to be approved at our next meeting:

Don Hanson and Paul Davallou, board members.
Vince Sellen and Steve Daly, resident owners.
Andrew Rothman and Peter Cooper, non-resident owners.

NEW BUSINESS

The board discussed the decision to go ahead with painting needed on the oldest units in our group, to be assessed by painting companies. Alex Taylor will follow up in exploring the extent of the need.

Regarding bids for a new landscaping season, the current contract form will be revised, in addition to work on a task list, and attention to toxic uses. Don moved that multiple bids be solicited as our fiduciary responsibility to all owners. The motion carried.

Don noted that clean-up is needed in the wetlands area along the street. Don Hanson also suggested that each board member review the CC&Rs and make a list of reminders and needs.

Paul Davallou presented the Guidelines for Raised Garden Beds in Common Areas of Cedar Springs, prepared by Susan Miller. Suggestions from all owners are requested. Planning is for two or three raised beds in two areas. The Board voted to approve the 11 guidelines as presented. The Guidelines will be posted at the mail boxes, and also will be on the web at cedarspringshoa.blogspot.com

The Board requests that any homeowner who has not already provided the name and address of any mortgage holder of your residence, as required in our By-Laws, please do so by contacting the secretary, Jean Thomas, for a form. Phone 299-0769, or contact any board member.

The next meeting of the Board of Directors will be on Tuesday, March 30.

Jean Thomas, with help from former secretary, Susan Miller, will prepare an updated list of names and contact information for all homeowners.

The meeting was adjourned by Don Hanson, president, at 8:35 p.m.

Respectfully submitted,
Jean Thomas, Secretary