CEDAR SPRINGS HOMEOWNERS BOARD MEETING
Board of Directors Meeting of Nov. 18, 2008
President Vince Sellen called the meeting to order at 7 p.m. in the home of Rebecca Flint. Directors present were Vince Sellen, Alex Taylor, Paul Davallou, Jan Berry, Jean Thomas, and Lexie Lamborn representing treasurer Art Shotwell.
President’s Report
Vince led discussion on maintenance of gutters, leaf removal, and moss problems on roofs, walkways, and driveways. Vince stated that power washing the roofs will lessen their life. Bids for gutter maintenance will be called for the first of the year.
Regarding our insurance policy, the emergency repair to the major pipe breakage at #1815 was discussed, relative to the deductible paid by our HOA. Since water pipes are not considered an integral part of each unit, a proposal was offered that we change our CC&Rs to read that each unit shall be responsible for the deductible in the event of such repairs, a suggestion to be considered at the Annual Meeting in February.
Paul suggested that we prepare a list of technicians to come to our rescue in emergencies. Vince reminds all of us to report any emergency immediately so that our insurance company will be duly notified.
Paul reported favorably on our insurance plan and will present his report in depth at our next meeting in December.
Vince reported on information from WCAI (Washington Community Association Institute) - a non-profit organization providing workshops on group management. Cedar Springs, for the record, is designated a homeowners association rather than a condo group. Vince discussed the benefits of membership in WCAI. Many information sources are available to members with the goal of keeping us up to date. This report will continue in the
Annual Meeting.
The directors discussed the matter of building up our Reserve Account for our major needs. Estimating a budget for that purpose is an educated guess at best, but is good management in regard to big needs. The Board is considering the advisability of contracting for a general building evaluation and inspection report. Is it affordable for us? One proposal is currently under study.
Further topics discussed: Should our HOA dues be increased? One report indicates that, in general, other homeowner groups in our area pay $250 to $265 per unit.
Alex Taylor reported that the sprinkler system has been flushed out for the winter. Vince is dealing with the City to negotiate an answer to a perplexing decision that we have been designated “Commercial Use” on our water fees.
Treasurer’s Report
Balance sheets and profit and loss statements were submitted. The audit of our account with Furin and Company was entirely satisfactory.
Landscape Report
Jan Berry led discussion on beautifying the entrance to the Lane in the area of the controls.
Rebecca Flint reported on the condition of deteriorating patios and decks due to settling, as well as tree removal decisions. Jan Berry moved that we provide a $100 bonus to each of our two yard men, as this is the end of their season. The motion passed unanimously.
Good of the Order
Winter is here and it is time to disconnect our outdoor hoses, as well as inspect and
maintain safety in laundry hoses and dryer vents. It is not wise to leave the dryer running when you are away from home, and turn off your main water valve when on an extended absence. Paul reports that 65% of insurance claims in home and condo associations are due to water damage. He will distribute safety information at the
Annual Meeting in February.
Jean Thomas, Secretary
Monday, November 24, 2008
Thursday, July 31, 2008
News Letter from Pres. Vince Sellen
Dear Neighbors of Cedar Springs
A recent incident in our community focused our ideas on how to handle sudden problems in our units. It is vital that you know where the shut off for you water supply is located. In many of the units it is found inside the coat closet near the front door. In others (perhaps the last few built) it is a red lever to the right of the furnace –near the floor.
Another item to consider is seeing that you have insurance protection for payment of an ‘emergency’ assessment. In looking at my own policy and asking the staff of my agent to interpret the language I found that for $20 a year I have $60,000 in assessment protection. For example should the HOA be sued or some major problem occur which cost the HOA more then our insurance covers we as home owners would be assessed for the difference. This insurance would save me from coming up with the money from my own very limited budget. We will be experimenting with ways to rid roofs and patios of moss. Should you have any questions on these or other items feel free to contact me.
Vince Sellen
Vince Sellen
HOA Chair.
A recent incident in our community focused our ideas on how to handle sudden problems in our units. It is vital that you know where the shut off for you water supply is located. In many of the units it is found inside the coat closet near the front door. In others (perhaps the last few built) it is a red lever to the right of the furnace –near the floor.
Another item to consider is seeing that you have insurance protection for payment of an ‘emergency’ assessment. In looking at my own policy and asking the staff of my agent to interpret the language I found that for $20 a year I have $60,000 in assessment protection. For example should the HOA be sued or some major problem occur which cost the HOA more then our insurance covers we as home owners would be assessed for the difference. This insurance would save me from coming up with the money from my own very limited budget. We will be experimenting with ways to rid roofs and patios of moss. Should you have any questions on these or other items feel free to contact me.
Vince Sellen
Vince Sellen
HOA Chair.
Board Minutes - July 29, 2008
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
Board of Directors Meeting July 29, 2008
President Vince Sellen called the meeting to order at 7 p.m. in the home of Jean Thomas. Members present were Vince Sellen, Alex Taylor, Art Shotwell, Paul Davallou, Rebecca Flint and Jean Thomas. The minutes of the previous meeting were approved as printed.
PRESIDENT’S REPORT-- Insurance issues were discussed, especially in regard to the substantial damage caused by a split pipe at 1815 Cedar Springs Lane. Vince suggested a newsletter regarding water shutoffs in each unit, included as an addition to these minutes.
Our insurance contract with CAU spells out a $2500 deductible. Refer to our HOA CC&Rs, Article 14, pg. 20. Regarding repairs of damage, a 20-day clause is directed to call for two bids when practicable. Our HOA hires the contractors needed. CAU Insurance states that it is typical that homeowners pay for any required assessment. Vince reported that he has a rider on his own insurance to cover any emergency assessment. See his newsletter. Paul suggested that we look into a change in our CC&Rs to require each homeowner to provide his own rider. The Board was in agreement. Paul will attend the CAU Insurance Seminar in Bellevue, August 8. A motion carried unanimously to reimburse Paul for his expenses, including mileage.
VICE-PRESIDENT’S REPORT-- Alex reported that he had called in an arborist to evaluate the large alder on the berm at the end of the lane. Falling limbs could damage the roof and siding on the home at 1909. The firm of Eager Beaver will prune the tree for $450 which the Board considered comparably reasonable. A motion carried unanimously to accept that bid. Alex also reported that he had purchased and installed, at his own expense, perforated gutter covers as a trial on the building where he lives. The cost of the covers for one building of two units was $339.25. Paul noted that moss buildup is a problem with that type of gutter protector. Alex will review the results of this trial after a time. He also presented ideas on moss removal and will provide information if requested.
TREASURER’S REPORT-- Art discussed the requirement to audit the books, and noted that he had received a bid of $4000 from a CPA firm. Art also reported that as of July 29, 2008, our Operating Expense account totals 653.59, our Insurance Account has 484.83 on hand, and our Reserve Account has 48,930.91.
LANDSCAPING REPORT-- Homeowners are advised that any original plant that has died will be replaced by Simply Yards and billed to the HOA. Any plant subsequently planted by an individual owner is that owner’s responsibility.
The meeting was adjourned at 8:30 p.m.
Jean Thomas, Secretary
Board of Directors Meeting July 29, 2008
President Vince Sellen called the meeting to order at 7 p.m. in the home of Jean Thomas. Members present were Vince Sellen, Alex Taylor, Art Shotwell, Paul Davallou, Rebecca Flint and Jean Thomas. The minutes of the previous meeting were approved as printed.
PRESIDENT’S REPORT-- Insurance issues were discussed, especially in regard to the substantial damage caused by a split pipe at 1815 Cedar Springs Lane. Vince suggested a newsletter regarding water shutoffs in each unit, included as an addition to these minutes.
Our insurance contract with CAU spells out a $2500 deductible. Refer to our HOA CC&Rs, Article 14, pg. 20. Regarding repairs of damage, a 20-day clause is directed to call for two bids when practicable. Our HOA hires the contractors needed. CAU Insurance states that it is typical that homeowners pay for any required assessment. Vince reported that he has a rider on his own insurance to cover any emergency assessment. See his newsletter. Paul suggested that we look into a change in our CC&Rs to require each homeowner to provide his own rider. The Board was in agreement. Paul will attend the CAU Insurance Seminar in Bellevue, August 8. A motion carried unanimously to reimburse Paul for his expenses, including mileage.
VICE-PRESIDENT’S REPORT-- Alex reported that he had called in an arborist to evaluate the large alder on the berm at the end of the lane. Falling limbs could damage the roof and siding on the home at 1909. The firm of Eager Beaver will prune the tree for $450 which the Board considered comparably reasonable. A motion carried unanimously to accept that bid. Alex also reported that he had purchased and installed, at his own expense, perforated gutter covers as a trial on the building where he lives. The cost of the covers for one building of two units was $339.25. Paul noted that moss buildup is a problem with that type of gutter protector. Alex will review the results of this trial after a time. He also presented ideas on moss removal and will provide information if requested.
TREASURER’S REPORT-- Art discussed the requirement to audit the books, and noted that he had received a bid of $4000 from a CPA firm. Art also reported that as of July 29, 2008, our Operating Expense account totals 653.59, our Insurance Account has 484.83 on hand, and our Reserve Account has 48,930.91.
LANDSCAPING REPORT-- Homeowners are advised that any original plant that has died will be replaced by Simply Yards and billed to the HOA. Any plant subsequently planted by an individual owner is that owner’s responsibility.
The meeting was adjourned at 8:30 p.m.
Jean Thomas, Secretary
Monday, July 07, 2008
Minutes of Board Meeting of June 25, 2008
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
Board of Directors Meeting of June 25, 2008
President Vince Sellen called the meeting to order at 6 p.m. in his home at 1802 Cedar Springs Lane. Present were Board members Vince Sellen, Art Shotwell, Paul Davallou, Jan Berry, Rebecca Flint, and Jean Thomas. Motion was made and carried to accept the previous minutes as written.
PRESIDENT’S REPORT
Vince reported on the workshop he recently attended, conducted by the WSCAI – the Washington State Community Association Institute – regarding legislation that took effect June 12, 2008. The new law requires condominium associations to update reserve studies annually and make mandatory disclosures to purchasers. Although our Cedar Springs association is a P.U.D. (Public Utility District), rather than a condominium assocation, our Board of Directors deemed it advisable to bring our group up to date on the subject of reserve studies. Vince supplied packets of information from the workshop to our board members. A motion was made and carried to initiate a system of keeping a log on units needing maintenance, with a goal of recognizing patterns of problems needing attention.
The Board will address the problems experienced previously regarding a lack of clarity in our maintenance contracts. Vince proposed creating an annual maintenance calendar to present at the annual meeting in order to anticipate costs. Motion was made to that effect and carried. Paul proposed that we make up a user-friendly splinkler system map. Vince called attention to an upcoming home show for condos and P.U.D.s on October 11, 2008, details to be announced later.
Vince noted that an addition to our CC&Rs regarding the handling of rentals will be proposed at the next annual meeting. Paul will spearhead study of rental concepts, language, and circulation of ideas.
Vince suggested that we might consider allowing Simply Yards to post a small sign in an appropriate location as a motive and bonus for keeping our community beautiful.
TREASURER’S REPORT
Art Shotwell furnished a treasury balance report covering Jan. 1 – June 25, 2008. Total Income is $33,875. Total Expense is $19,353,84 and Net Income is $14,698.58. Art reported that as of June 25, four homeowner dues accounts were in arrears. The dues have become a burden for a number of us. Our CC&Rs require an audit, with Vince and Art agreeing to study the scope of the work. The Board will meet for a vote if the audit exceeds $4000.
Discussion was held on acquiring management advice on the Reserve Studies program. Motion was made and carried that the Association join WSCAI, with one board member belonging.
LANDSCAPE REPORT
Landscape Coordinator Jan Berry led discussion on the various gardening projects and problems. The Board agreed that our neighbor over the fence behind Unit 1910 be given permission to remove a split limb from a tree on the inside of our boundary.
Discussion was held on the questionable quality of recent trimming and pruning. Some plants have been removed without permission. Paul suggested that no plant be removed unless marked in a way common to all, such as a white tag or ribbon. Report any landscape problem to Jan. Report sprinkler problems to Alex Taylor.
GOOD OF THE ORDER
Respectfully submitted,
Jean Thomas, Secretary
Board of Directors Meeting of June 25, 2008
President Vince Sellen called the meeting to order at 6 p.m. in his home at 1802 Cedar Springs Lane. Present were Board members Vince Sellen, Art Shotwell, Paul Davallou, Jan Berry, Rebecca Flint, and Jean Thomas. Motion was made and carried to accept the previous minutes as written.
PRESIDENT’S REPORT
Vince reported on the workshop he recently attended, conducted by the WSCAI – the Washington State Community Association Institute – regarding legislation that took effect June 12, 2008. The new law requires condominium associations to update reserve studies annually and make mandatory disclosures to purchasers. Although our Cedar Springs association is a P.U.D. (Public Utility District), rather than a condominium assocation, our Board of Directors deemed it advisable to bring our group up to date on the subject of reserve studies. Vince supplied packets of information from the workshop to our board members. A motion was made and carried to initiate a system of keeping a log on units needing maintenance, with a goal of recognizing patterns of problems needing attention.
The Board will address the problems experienced previously regarding a lack of clarity in our maintenance contracts. Vince proposed creating an annual maintenance calendar to present at the annual meeting in order to anticipate costs. Motion was made to that effect and carried. Paul proposed that we make up a user-friendly splinkler system map. Vince called attention to an upcoming home show for condos and P.U.D.s on October 11, 2008, details to be announced later.
Vince noted that an addition to our CC&Rs regarding the handling of rentals will be proposed at the next annual meeting. Paul will spearhead study of rental concepts, language, and circulation of ideas.
Vince suggested that we might consider allowing Simply Yards to post a small sign in an appropriate location as a motive and bonus for keeping our community beautiful.
TREASURER’S REPORT
Art Shotwell furnished a treasury balance report covering Jan. 1 – June 25, 2008. Total Income is $33,875. Total Expense is $19,353,84 and Net Income is $14,698.58. Art reported that as of June 25, four homeowner dues accounts were in arrears. The dues have become a burden for a number of us. Our CC&Rs require an audit, with Vince and Art agreeing to study the scope of the work. The Board will meet for a vote if the audit exceeds $4000.
Discussion was held on acquiring management advice on the Reserve Studies program. Motion was made and carried that the Association join WSCAI, with one board member belonging.
LANDSCAPE REPORT
Landscape Coordinator Jan Berry led discussion on the various gardening projects and problems. The Board agreed that our neighbor over the fence behind Unit 1910 be given permission to remove a split limb from a tree on the inside of our boundary.
Discussion was held on the questionable quality of recent trimming and pruning. Some plants have been removed without permission. Paul suggested that no plant be removed unless marked in a way common to all, such as a white tag or ribbon. Report any landscape problem to Jan. Report sprinkler problems to Alex Taylor.
GOOD OF THE ORDER
- Please contact Jean Taylor with ideas for a summer picnic. 588-9469 *Homeowners at 39th Court are cautioned to keep an eye on the pavement going into their division, to assess when repaving is due.
- It is suggested that all homeowners consider having their dryer ducts cleaned, perhaps as a group project to save cost.
- Rats are ever present uninvited guests in our community. Call Jan Berry for information if you are having a problem with those guys.
- The good folks at the Anacortes Fire Department will change fire alarm batteries if you need help with them.
- Scan your building for signs of wasp colonies.
Respectfully submitted,
Jean Thomas, Secretary
Monday, May 26, 2008
Minutes of Board meeting of May 21, 2008
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
May 21, 2008
1802 Cedar Springs Lane
The meeting was called to order at 7 p.m. in the home of President Vince Sellen. Board members present were Vince Sellen, Alex Taylor, Art Shotwell, Paul Davallou, Jan Berry, Rebecca Flint, and Jean Thomas.
Minutes of the previous meeting were approved.
Vince Sellen noted that Paul Davillou will be working on our CC&Rs, with attention to those of other homeowner groups. Vince also reported the good news that our accountants at Furen and Company have announced that all homeowner accounts are current.
Treasurer Art Shotwell presented the current budget status. He discussed his reports on a previous year comparison of the balance sheet and announced that copies of the new Reserve Account requirements will be prepared by July 1, 2008. Copies of the budget reports are available.
The Board discussed landscaping issues at length. Vice-president Alex Taylor has an appointment on May 27th with Mark Lawrence of Simply Yards to present and sign a new contract, as prepared by Paul Davallou. Changes may be requested by Mr. Lawrence which would delay signing the proposed contract.
Landscape coordinator Jan Berry reported on the horsetail problem. Vince reminded us that the horsetail is the oldest plant on earth, an invasive plant, and suggested squeezing them out with salal and Oregon grape.
Discussion followed on dead plants, correct fertilizing, ground covers, and timing of the mowing and edging, as well as individual homeowner responsibility for weeding.
Jan Berry proposed that the Association award an annual bonus of $100.00 to each of the two men who regularly tend to our lawns. This is a custom in use by most other associations like ours. Jan made a motion to that effect, which carried unanimously.
Discussion followed on the idea of creating raised beds for vegetable gardens, an idea likened to the Victory Gardens of WWII. Vince and Alex
Cedar Springs minutes of May 21, 2008
brought up the question of who would provide maintenance, and location of the beds. Vince suggested the planting areas surrounding each unit. Another option is to visit our fine local Farmer’s Market on Saturdays.
Damage to patios came up for discussion. Two patios in our complex show signs of cracking and settling. Replacement by decks or renewed concrete was considered. Jan also discussed damaged gutters. The Board will consider a resolution of these concerns.
In regard to planning of summer events of our Cedar Springs HOA. Alex Taylor volunteered his wife, Jean, to spearhead the summer events.
Discussion was held on the various aspects of rentals in our HOA community. Protecting our investment in our homes is the goal, and the Board will explore all the ramifications, with input from other HOAs.
The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Jean Thomas, Secretary
May 21, 2008
1802 Cedar Springs Lane
The meeting was called to order at 7 p.m. in the home of President Vince Sellen. Board members present were Vince Sellen, Alex Taylor, Art Shotwell, Paul Davallou, Jan Berry, Rebecca Flint, and Jean Thomas.
Minutes of the previous meeting were approved.
Vince Sellen noted that Paul Davillou will be working on our CC&Rs, with attention to those of other homeowner groups. Vince also reported the good news that our accountants at Furen and Company have announced that all homeowner accounts are current.
Treasurer Art Shotwell presented the current budget status. He discussed his reports on a previous year comparison of the balance sheet and announced that copies of the new Reserve Account requirements will be prepared by July 1, 2008. Copies of the budget reports are available.
The Board discussed landscaping issues at length. Vice-president Alex Taylor has an appointment on May 27th with Mark Lawrence of Simply Yards to present and sign a new contract, as prepared by Paul Davallou. Changes may be requested by Mr. Lawrence which would delay signing the proposed contract.
Landscape coordinator Jan Berry reported on the horsetail problem. Vince reminded us that the horsetail is the oldest plant on earth, an invasive plant, and suggested squeezing them out with salal and Oregon grape.
Discussion followed on dead plants, correct fertilizing, ground covers, and timing of the mowing and edging, as well as individual homeowner responsibility for weeding.
Jan Berry proposed that the Association award an annual bonus of $100.00 to each of the two men who regularly tend to our lawns. This is a custom in use by most other associations like ours. Jan made a motion to that effect, which carried unanimously.
Discussion followed on the idea of creating raised beds for vegetable gardens, an idea likened to the Victory Gardens of WWII. Vince and Alex
Cedar Springs minutes of May 21, 2008
brought up the question of who would provide maintenance, and location of the beds. Vince suggested the planting areas surrounding each unit. Another option is to visit our fine local Farmer’s Market on Saturdays.
Damage to patios came up for discussion. Two patios in our complex show signs of cracking and settling. Replacement by decks or renewed concrete was considered. Jan also discussed damaged gutters. The Board will consider a resolution of these concerns.
In regard to planning of summer events of our Cedar Springs HOA. Alex Taylor volunteered his wife, Jean, to spearhead the summer events.
Discussion was held on the various aspects of rentals in our HOA community. Protecting our investment in our homes is the goal, and the Board will explore all the ramifications, with input from other HOAs.
The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Jean Thomas, Secretary
Monday, May 19, 2008
Meeting agenda: May 21, 2008
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
May 21, 2008 - 7PM
1802 Cedar Springs Lane
Call to order
Adoption of minutes of the previous meeting
As there are so many issues we all need to discuss this agenda will go by tropics for general discussion and, if necessary, action.
1. Response to dues issues.
2. Budget status (May effect other decisions)
3. Landscaping
a. New Contract with Simply Yards
b. Horse tails & replacing Plants
c. Raised beds
4. Repairs to patios.
5. Summer Events
6. Rental issues
Good of the Order
May 21, 2008 - 7PM
1802 Cedar Springs Lane
Call to order
Adoption of minutes of the previous meeting
As there are so many issues we all need to discuss this agenda will go by tropics for general discussion and, if necessary, action.
1. Response to dues issues.
2. Budget status (May effect other decisions)
3. Landscaping
a. New Contract with Simply Yards
b. Horse tails & replacing Plants
c. Raised beds
4. Repairs to patios.
5. Summer Events
6. Rental issues
Good of the Order
Monday, April 07, 2008
Board Minutes - April 3,2008
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD MEETING OF APRIL 3, 2008
Vice-President Alex Taylor called the meeting to order at 7 p.m. at Jan Berry’s home. Other Board members present were Art Shotwell, Rebecca Flint, Paul Davallou, and Jean Thomas. Also attending were Paula Dinnel, Mary Helene Halsey, and Clare Hogg.
The meeting was called to hold a comprehensive discussion on the upcoming contract with Simply Yards Landscape & Design. Items discussed are hereby summarized, referring to the proposed Agreement between Simply Yards and Cedar Springs HOA.
I. Agreement. Dating of the contract will be set with convenience in mind, and will not be retroactive. A standard task list was discussed, as well as extra work initiated by the yard crew on their time. Jan Berry asked for clarification of the State requirements on wetlands, and/or any agreement with city ordinances.
II Scope of Work.. The proposed agreement regarding the business arrangements of payment will be modified and replaced with a counter-proposal prepared by Paul Davallou.
III. Extra Work. This paragraph was deemed inappropriate and the Board was in agreement to omit it.
IV Location of Work.. The wording "39th Court" will be changed to read "HOA Property at 39th Court."
V.Work Force. To remain as is.
VI.Annual Visits.. This section will be negotiated and subject to change, with regard to the number of visits by management to best meet the needs of the Cedar Springs requirements.
VII Insurance and Licenses.. This section was found to be controversial, and a new proposal will be reviewed by the Board.
VIII. Items not Included. This section involves a detailed list of the items that will not be included within the scope of the work contracted. This list has been contested by the Board and will be reworked to better represent the needs of the HOA. Art Shotwell made a motion to revise the Standard Maintenance List to our specifications, seconded by Paul Davillou, and unanimously approved.
IX. Contractor’s Inspection. To be replaced.
X. Period of Contract and Termination. The dates will be revised.
XI. Early Termination. To be incorporated with X.
XII. Payment Due Contractor. Payment due 15 days following the presentation of the invoice.
XIII. Service Charges and Collection Costs. This section to be revised.
XIV. Increases and Renegotiation of Terms. The word "Increase" will be changed to "Adjustment."
XV. Hold Harmless. To be retained as is.
Motion was made, seconded, and unanimously approved by the Board to accept the Contract proposal as written by Paul Davallou, and authorizing Alex Taylor and Paul Davallou to negotiate the Contract with Simply Yards.
Discussion will be continued on the problems associated with the decks and patios in the 39th Court division, as well as problems in other areas. The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Jean Thomas, Secretary
BOARD MEETING OF APRIL 3, 2008
Vice-President Alex Taylor called the meeting to order at 7 p.m. at Jan Berry’s home. Other Board members present were Art Shotwell, Rebecca Flint, Paul Davallou, and Jean Thomas. Also attending were Paula Dinnel, Mary Helene Halsey, and Clare Hogg.
The meeting was called to hold a comprehensive discussion on the upcoming contract with Simply Yards Landscape & Design. Items discussed are hereby summarized, referring to the proposed Agreement between Simply Yards and Cedar Springs HOA.
I. Agreement. Dating of the contract will be set with convenience in mind, and will not be retroactive. A standard task list was discussed, as well as extra work initiated by the yard crew on their time. Jan Berry asked for clarification of the State requirements on wetlands, and/or any agreement with city ordinances.
II Scope of Work.. The proposed agreement regarding the business arrangements of payment will be modified and replaced with a counter-proposal prepared by Paul Davallou.
III. Extra Work. This paragraph was deemed inappropriate and the Board was in agreement to omit it.
IV Location of Work.. The wording "39th Court" will be changed to read "HOA Property at 39th Court."
V.Work Force. To remain as is.
VI.Annual Visits.. This section will be negotiated and subject to change, with regard to the number of visits by management to best meet the needs of the Cedar Springs requirements.
VII Insurance and Licenses.. This section was found to be controversial, and a new proposal will be reviewed by the Board.
VIII. Items not Included. This section involves a detailed list of the items that will not be included within the scope of the work contracted. This list has been contested by the Board and will be reworked to better represent the needs of the HOA. Art Shotwell made a motion to revise the Standard Maintenance List to our specifications, seconded by Paul Davillou, and unanimously approved.
IX. Contractor’s Inspection. To be replaced.
X. Period of Contract and Termination. The dates will be revised.
XI. Early Termination. To be incorporated with X.
XII. Payment Due Contractor. Payment due 15 days following the presentation of the invoice.
XIII. Service Charges and Collection Costs. This section to be revised.
XIV. Increases and Renegotiation of Terms. The word "Increase" will be changed to "Adjustment."
XV. Hold Harmless. To be retained as is.
Motion was made, seconded, and unanimously approved by the Board to accept the Contract proposal as written by Paul Davallou, and authorizing Alex Taylor and Paul Davallou to negotiate the Contract with Simply Yards.
Discussion will be continued on the problems associated with the decks and patios in the 39th Court division, as well as problems in other areas. The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Jean Thomas, Secretary
Saturday, March 08, 2008
Board Minutes - March 8, 2008
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
March 8, 2008
The Board of Directors, by a unanimous telephone vote, approved the request of Roberta Girdler, 1811 39th Court, for a patio enclosure of the same type as that installed at 1806 39th Court. Approved 2/27/08.
The Board has received a proposed new contract from Simply Yards, showing no increase in fees. The contract runs from 1/1/08 to 3/31/09. The annual charge is $28, 664.04 or $2,388.67 monthly, including tax.
The Board is also reviewing specifications from our former landscaping service, Garner’s Northwest Inc.
Respectfully submitted,
Jean Thomas, Secretary
March 8, 2008
The Board of Directors, by a unanimous telephone vote, approved the request of Roberta Girdler, 1811 39th Court, for a patio enclosure of the same type as that installed at 1806 39th Court. Approved 2/27/08.
The Board has received a proposed new contract from Simply Yards, showing no increase in fees. The contract runs from 1/1/08 to 3/31/09. The annual charge is $28, 664.04 or $2,388.67 monthly, including tax.
The Board is also reviewing specifications from our former landscaping service, Garner’s Northwest Inc.
Respectfully submitted,
Jean Thomas, Secretary
Monday, March 03, 2008
Board Minutes - Feb. 19, 2008
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
Board of Directors Meeting of February 19, 2008
President Vince Sellen called the meeting to order at 7 p.m. in his home at 1802 Cedar Springs Lane. Present were Board members Vince Sellen, Alex Taylor, Art Shotwell, Paul Davallou, Jan Berry and Jean Thomas. Guests attending were Susan Miller and Paula Dinnel.
Motion was made and approved to accept the following officers for the current year: Vince Sellen, President; Alex Taylor, Vice-President; Art Shotwell, Treasurer; Jean Thomas, Secretary; and Jan Berry, Landscape Coordinator.
PRESIDENT’S REPORT
Vince Sellen proposed that our attorney Alan Souder be asked to assist with implementing revision of the CC&Rs and filing with the county.
Discussion was initiated on the subject of the substantial unpaid dues, and proposed changes to the By-Laws to deal with that financial problem. It was suggested that we develop a new policy on payments in arrears. Payments are due the first of each month. Motion was made regarding By-Laws, Paragraph 13.3 as follows, and adopted by the Board on this date.
Late Payment of Dues. Notice of late payment shall be sent out ten days after due date. Dues which are more than 20 days late shall be fined $25 each and every month the payment is in arrears.
Discussion was held on the proposal to provide new home-owners a packet of documents including a welcome, the By-Laws, and House Rules.
Suggestion was also made that renters receive minutes of the meetings in order to be better informed about their neighborhood.
VICE-PRESIDENT’S REPORT
Alex Taylor will research the question of mandatory renter’s insurance in relation to the CC&Rs. Alex also discussed the need to make homeowners aware of the advisability of shutting off the water in their unit during an extended time away from home. Emergencies do occur and have happened in our community. Alex reported that the repaired sprinkler system is now in good working order. He will be exploring the gutter situation and roof moss, as well as better collection of the glut of fallen leaves every fall.
TREASURER’S REPORT
Art Shotwell reported with enthusiasm that a large dues payment had been received from the most delinquent homeowner. Prompt dues payments are essential in the efficient management of our Association, and are a responsibility in all fairness to the rest of the homeowners.
LANDSCAPE REPORT
Jan Berry reported that as the remaining term of our contract with Simply Yards goes into a new season, the new maintenance manager will be Bill Johnson. Discussion was held on the work that was started and stopped concerning the grass and gravel area on the loop fronting units 1802 and westward. Drainage is needed there, as well as control of traffic to prevent further damage to the driveway and lawns. Steps will be taken to correct previous unsatisfactory work in that area. Discussion of the current contract was held. Jan and Alex will work on that in cooperation with Bill Johnson.
GOOD OF THE ORDER
Vince Sellen reported on the Association Survey collected by Rebecca Flint. Response was more positive than negative. Regarding rentals, officers will explore how other nearby homeowner associations have handled rental decisions. On the question of creating a community "pea patch" for enthusiastic gardeners, not much interest was received.
Jan Berry reminds us that if you have any questions or suggestions, please submit them in writing to any member of the Board. A request regarding landscape maintenance may also be delivered to a dropbox on Jan Berry’s door.
Vince Sellen and Alex Taylor will maintain all official copies of contracts and work orders on file for the Association. The meeting was adjourned at 8:30 p.m.
Visit us on our web site at cedarspringshoa.blogspot.com.
Respectfully submitted,
Jean Thomas, Secretary
Board of Directors Meeting of February 19, 2008
President Vince Sellen called the meeting to order at 7 p.m. in his home at 1802 Cedar Springs Lane. Present were Board members Vince Sellen, Alex Taylor, Art Shotwell, Paul Davallou, Jan Berry and Jean Thomas. Guests attending were Susan Miller and Paula Dinnel.
Motion was made and approved to accept the following officers for the current year: Vince Sellen, President; Alex Taylor, Vice-President; Art Shotwell, Treasurer; Jean Thomas, Secretary; and Jan Berry, Landscape Coordinator.
PRESIDENT’S REPORT
Vince Sellen proposed that our attorney Alan Souder be asked to assist with implementing revision of the CC&Rs and filing with the county.
Discussion was initiated on the subject of the substantial unpaid dues, and proposed changes to the By-Laws to deal with that financial problem. It was suggested that we develop a new policy on payments in arrears. Payments are due the first of each month. Motion was made regarding By-Laws, Paragraph 13.3 as follows, and adopted by the Board on this date.
Late Payment of Dues. Notice of late payment shall be sent out ten days after due date. Dues which are more than 20 days late shall be fined $25 each and every month the payment is in arrears.
Discussion was held on the proposal to provide new home-owners a packet of documents including a welcome, the By-Laws, and House Rules.
Suggestion was also made that renters receive minutes of the meetings in order to be better informed about their neighborhood.
VICE-PRESIDENT’S REPORT
Alex Taylor will research the question of mandatory renter’s insurance in relation to the CC&Rs. Alex also discussed the need to make homeowners aware of the advisability of shutting off the water in their unit during an extended time away from home. Emergencies do occur and have happened in our community. Alex reported that the repaired sprinkler system is now in good working order. He will be exploring the gutter situation and roof moss, as well as better collection of the glut of fallen leaves every fall.
TREASURER’S REPORT
Art Shotwell reported with enthusiasm that a large dues payment had been received from the most delinquent homeowner. Prompt dues payments are essential in the efficient management of our Association, and are a responsibility in all fairness to the rest of the homeowners.
LANDSCAPE REPORT
Jan Berry reported that as the remaining term of our contract with Simply Yards goes into a new season, the new maintenance manager will be Bill Johnson. Discussion was held on the work that was started and stopped concerning the grass and gravel area on the loop fronting units 1802 and westward. Drainage is needed there, as well as control of traffic to prevent further damage to the driveway and lawns. Steps will be taken to correct previous unsatisfactory work in that area. Discussion of the current contract was held. Jan and Alex will work on that in cooperation with Bill Johnson.
GOOD OF THE ORDER
Vince Sellen reported on the Association Survey collected by Rebecca Flint. Response was more positive than negative. Regarding rentals, officers will explore how other nearby homeowner associations have handled rental decisions. On the question of creating a community "pea patch" for enthusiastic gardeners, not much interest was received.
Jan Berry reminds us that if you have any questions or suggestions, please submit them in writing to any member of the Board. A request regarding landscape maintenance may also be delivered to a dropbox on Jan Berry’s door.
Vince Sellen and Alex Taylor will maintain all official copies of contracts and work orders on file for the Association. The meeting was adjourned at 8:30 p.m.
Visit us on our web site at cedarspringshoa.blogspot.com.
Respectfully submitted,
Jean Thomas, Secretary
Monday, February 25, 2008
Annual Meeting Minutes - Febuary 9, 2008
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
2008 ANNUAL MEETING
FEBRUARY 9, 2008
The Annual Meeting of the Cedar Springs Homeowners Association was held at the Anacortes Public Library on Saturday, February 9, 2008.
After an informal discussion of a Survey distributed by President, Vince Sellen, the meeting was called to order at 5:30 PM.
Present:
Lane Unit # Owner(s)
1801 Paul & Nancy Stannert
1802 Vince & Gretchen Sellen
1804 Paul Davallou & Susan Miller
1805 Anita Dale
1806 Don & Naomi Hansen (represented by proxy)
1808 Jan Berry
1810 Eloise Brookman
1812 Peter & Candise Cooper (represented by E.A. (Bud) Strom, proxy)
1813 Paula Dinnel
1817 Loretta Dutton
1819 Mary Helene Halsey
1901 Malcolm & Barbara McLendon
1902 Art Cawrse
1903 Steven & Stephanie Daly
1907 Alex & Jean Taylor Thorsteinson
1908 Andrew Rothman
1909 Jean Thomas (represented by proxy)
1910 Art Shotwell & Lexie Lamborn
39th Court
Unit #
1802 Nels & Kippy Strandberg
1804 Rebecca Flint
1806 Don & Joyce Lapworth
Absent: Lane - 1803, 1807, 1809, 1811, 1815; 39th Court - 1811, 1813
February 2008 Contact List of Cedar Springs Homeowners was distributed.
(Attachment A)
Welcome and Introductions:
Those attending were welcomed and Board Members Rebecca Flint, Art Shotwell, Kippy Strandberg & Alex Taylor were introduced. Lexie Lamborn was Recording Secretary for this Annual Meeting.
President’s Report:
Art distributed a revised “Per Unit” Budget for 2008 (Attachment G). The revision added more in the Insurance account that the budget distributed with the Annual Meeting Announcement. The proposed budget was approved.
Adoption of CC&Rs Revision:
Vince proposed changing the CC&Rs section, 12.2 Payment by Owners.
Two amendments to the draft distributed with the Annual Meeting Announcement were proposed and accepted. The revision that was approved by 21 voting members is as follows:
12.2 Payment by Owners Each Owner shall be obligated to pay is share of Common Expenses and special charges made pursuant to this Article to the treasurer for the Association in equal monthly installments on or before the first day of each month during such year, or in such other reasonable manners the Board shall designate. Any unpaid assessment or charge shall bear a late fee established in the Bylaws, but not to exceed $50, to be assessed each and every month until paid beginning 20 days after the original due date.
Vince reviewed the revised By Laws and House Rules. The Board will finalize these and copies will be distributed later in the year.
Election of 2008 Board of Directors:
The following people have agreed to be considered for the 2008 Board of Directors:
Jan Berry
Paul Davallou
Rebecca Flint
Vince Sellen
Art Shotwell
Jean Thomas
All attending enthusiastically approved the slate.
Good of the Order:
Lexie Lamborn
Recording Secretary
Cedar Springs HOA, P.O. Box 723, Anacortes, WA 98221
Copies of all meeting minutes and the CC&Rs are on our Web site at cedarspringshoa.blogspot.com
2008 ANNUAL MEETING
FEBRUARY 9, 2008
The Annual Meeting of the Cedar Springs Homeowners Association was held at the Anacortes Public Library on Saturday, February 9, 2008.
After an informal discussion of a Survey distributed by President, Vince Sellen, the meeting was called to order at 5:30 PM.
Present:
Lane Unit # Owner(s)
1801 Paul & Nancy Stannert
1802 Vince & Gretchen Sellen
1804 Paul Davallou & Susan Miller
1805 Anita Dale
1806 Don & Naomi Hansen (represented by proxy)
1808 Jan Berry
1810 Eloise Brookman
1812 Peter & Candise Cooper (represented by E.A. (Bud) Strom, proxy)
1813 Paula Dinnel
1817 Loretta Dutton
1819 Mary Helene Halsey
1901 Malcolm & Barbara McLendon
1902 Art Cawrse
1903 Steven & Stephanie Daly
1907 Alex & Jean Taylor Thorsteinson
1908 Andrew Rothman
1909 Jean Thomas (represented by proxy)
1910 Art Shotwell & Lexie Lamborn
39th Court
Unit #
1802 Nels & Kippy Strandberg
1804 Rebecca Flint
1806 Don & Joyce Lapworth
Absent: Lane - 1803, 1807, 1809, 1811, 1815; 39th Court - 1811, 1813
February 2008 Contact List of Cedar Springs Homeowners was distributed.
(Attachment A)
Welcome and Introductions:
Those attending were welcomed and Board Members Rebecca Flint, Art Shotwell, Kippy Strandberg & Alex Taylor were introduced. Lexie Lamborn was Recording Secretary for this Annual Meeting.
President’s Report:
- Vince discussed the unpaid dues situation and said the CC&R revision dealing with unpaid dues will be later on the agenda.
- He reported on a number of emergencies in 2007: a broken pipe on 39th Court - $475; a broken electrical conduit on the Lane - over $1,000; a fence blown down - $100; trees down - $810; broken window - $145; all of which were paid by the association.
- Vince stated that the Association is paying for broken windows so that repairs are made in a timely manner and the uniformity of the homes is maintained.
- Gutters on the creek side of the development were cleaned for $1,400.
- Good news is the siding, Hardy Board, lasts longer than expected (should be 10-12 years) so that the repainting schedule can be rescheduled and we should be able to build up the reserves, which were depleted for the landscaping project. Some of the older units may need re-caulking.
- He explained that the CC&Rs are the bedrock or constitution of the Association and that the By Laws and House Rules implement the basic constitution or CC&Rs.
- Alex reported that the sprinkler system has been mapped and the system is working fairly well. The leaks have been fixed but there are still problems with mushy areas of lawn.
- He will be trying perforated gutter guards on his unit to see if they are effective in keeping out the leaves that are problems on the units near the trees and creek. Paul reported that he used the guards on a previous house, which kept the leaves out but created a huge moss problem. Alex will observe his results and make recommendations to the Board.
- Art reported that in 2007 Cedar Springs HOA took in $62,402 and spent $74,994 for a deficit of $12,104. The big expense in 2007 was the landscaping project, which has been completed.
- 2007 Profit & Loss (Attachment B)
- 12/31/07 Balance Sheet (Attachment C)
- Forecasts for Operating, Insurance and Reserve Accounts 2008-2014 (Attachments D,E, & F)
- Unpaid dues, including nine still unpaid for February, are $2,402.
- Discussion of the due date for dues. They are due on the 1st of each month.
- Don Lapworth requested that Furin & Co. do reminders and several members reported problems when they set up their automatic payments with banks.
- Kippy reported that the big landscaping project is finished. There are still problems with mushy areas but she reminded us that we are surrounded by wetlands.
- The sprinklers have been redone and should be much better – we’ll deal with any remaining problems or new ones as they arise.
- The gravel trail behind the creek-side homes is working very well-it’s nice to see people walking there where they couldn’t before on the soggy lawns.
- Simply Yards has been sold but John Childs will be managing still for the next two years.
- Barbara McLendon complimented Kippy on all the work she has done as Landscape Coordinator which was followed by applause from the members.
Art distributed a revised “Per Unit” Budget for 2008 (Attachment G). The revision added more in the Insurance account that the budget distributed with the Annual Meeting Announcement. The proposed budget was approved.
Adoption of CC&Rs Revision:
Vince proposed changing the CC&Rs section, 12.2 Payment by Owners.
Two amendments to the draft distributed with the Annual Meeting Announcement were proposed and accepted. The revision that was approved by 21 voting members is as follows:
12.2 Payment by Owners Each Owner shall be obligated to pay is share of Common Expenses and special charges made pursuant to this Article to the treasurer for the Association in equal monthly installments on or before the first day of each month during such year, or in such other reasonable manners the Board shall designate. Any unpaid assessment or charge shall bear a late fee established in the Bylaws, but not to exceed $50, to be assessed each and every month until paid beginning 20 days after the original due date.
Vince reviewed the revised By Laws and House Rules. The Board will finalize these and copies will be distributed later in the year.
Election of 2008 Board of Directors:
The following people have agreed to be considered for the 2008 Board of Directors:
Jan Berry
Paul Davallou
Rebecca Flint
Vince Sellen
Art Shotwell
Jean Thomas
All attending enthusiastically approved the slate.
Good of the Order:
- Don Lapworth requested the Board review the subject of rental units.
- Malcolm McLendon requested the roofs be examined for moss
- Vince reported that the recreation/dog park across “H” Avenue has been on hold because of possible tree planting. He’s hoping it will go forward soon.
Lexie Lamborn
Recording Secretary
Cedar Springs HOA, P.O. Box 723, Anacortes, WA 98221
Copies of all meeting minutes and the CC&Rs are on our Web site at cedarspringshoa.blogspot.com
Friday, January 25, 2008
Annual Meeting Agenda Feb. 9, 2008
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
ANNUAL MEETING ANNOUNCEMENT
Where: Anacortes Public Library Meeting Room
When: February 9th
Time: 5-5:30 Registration, 5:30-6:30 Meeting
TENTATIVE AGENDA
Welcome and Introductions
President’s Report and appointment of Recording Secretary
Vice President’s Report
Treasurer’s Report
Landscaping Report
Adoption of Budget
Adoption of CC&R’s revision. Download and view proposed revisions (pdf).
Election of officers
Good of the Order
Should you have any questions feel free to contact President Vince Sellen at 360 588 8986 or vgsellen@usa.net.
ANNUAL MEETING ANNOUNCEMENT
Where: Anacortes Public Library Meeting Room
When: February 9th
Time: 5-5:30 Registration, 5:30-6:30 Meeting
TENTATIVE AGENDA
Welcome and Introductions
President’s Report and appointment of Recording Secretary
Vice President’s Report
Treasurer’s Report
Landscaping Report
Adoption of Budget
Adoption of CC&R’s revision. Download and view proposed revisions (pdf).
Election of officers
Good of the Order
Should you have any questions feel free to contact President Vince Sellen at 360 588 8986 or vgsellen@usa.net.
Board Minutes - Jan. 22, 2008 meeting
CEDAR SPRINGS HOME OWNERS ASSOCIATION
Board Minutes, January 22, 2007
Called to order at 7PM
All officers and member Jan Berry were present
Minutes of previous meeting were approved as printed.
President Sellen
Updated Board on HOA Issues
1. Recommended changes in Bylaws.
2. Recommended change in CC&R’s
3. Status of House Rules
4. Suggestions for homeowner’s emergencies.
5. Gutter cleaning, timing and cost (see VP report).
6. Issues of late and missed payments of dues to HOA.
7. Budget for Annual meeting.
Treasurer’s Report, Art Shotwell
Late payment by members is in the thousands of dollars and presents significant stress to the budget and officers. This will be addressed by the president and treasurer by:
(1) Meeting with Furin and Co. about notices and fines.
(2) Language changes in CC&R’s to increase fines presented at Annual Meeting. 12.2 Payment by Owners “Any unpaid assessment or charge shall bear a late fee established in the Bylaws, but not to exceed $25, to be assessed each month until paid.
(3) Revise Bylaws to establish late fee and time of assessment. Special mailing following action by Annual meeting and Board to communicate new policy.
Vice President Taylor
Updated Board on efforts to deal with gutter problems in areas with trees. Alex Taylor was given approval to install “Leaves-Away Gutter Guards,” at his own expense, on units 1909 and 1907. This will be a test to see if the Guards are maintenance free and give permanent protection. The HOA spends in excess of $1400 cleaning gutters. The timing of this is difficult as it is hard to wait until all the leaves have fallen. Individuals have found it necessary to clean their own gutters three times a year. Alex Taylor will report to the Board as to the cost effectiveness of the Gutter Guards.
Annual Meeting Discussion:
Advise members to post an emergency list on refrigerator or in close proximity. A copy of the recommended list will be shared at meeting with discussion.
Annual Meeting nomination and election of officers.
To date the following individuals have indicated that they are willing to stand for election to the HOA Board. Jan Berry, Vince Sellen, Art Shotwell*, Alex Taylor,
Jean Thomas. Additional nominations may be made by contacting VP Taylor at 588 9469 or at the Annual meeting. Specific positions are made by the Board.
*Art has agreed to only one more year as Treasurer and would like a member to ‘shadow’ him to learn the duties.
Board Minutes, January 22, 2007
Called to order at 7PM
All officers and member Jan Berry were present
Minutes of previous meeting were approved as printed.
President Sellen
Updated Board on HOA Issues
1. Recommended changes in Bylaws.
2. Recommended change in CC&R’s
3. Status of House Rules
4. Suggestions for homeowner’s emergencies.
5. Gutter cleaning, timing and cost (see VP report).
6. Issues of late and missed payments of dues to HOA.
7. Budget for Annual meeting.
Treasurer’s Report, Art Shotwell
Late payment by members is in the thousands of dollars and presents significant stress to the budget and officers. This will be addressed by the president and treasurer by:
(1) Meeting with Furin and Co. about notices and fines.
(2) Language changes in CC&R’s to increase fines presented at Annual Meeting. 12.2 Payment by Owners “Any unpaid assessment or charge shall bear a late fee established in the Bylaws, but not to exceed $25, to be assessed each month until paid.
(3) Revise Bylaws to establish late fee and time of assessment. Special mailing following action by Annual meeting and Board to communicate new policy.
Vice President Taylor
Updated Board on efforts to deal with gutter problems in areas with trees. Alex Taylor was given approval to install “Leaves-Away Gutter Guards,” at his own expense, on units 1909 and 1907. This will be a test to see if the Guards are maintenance free and give permanent protection. The HOA spends in excess of $1400 cleaning gutters. The timing of this is difficult as it is hard to wait until all the leaves have fallen. Individuals have found it necessary to clean their own gutters three times a year. Alex Taylor will report to the Board as to the cost effectiveness of the Gutter Guards.
Annual Meeting Discussion:
Advise members to post an emergency list on refrigerator or in close proximity. A copy of the recommended list will be shared at meeting with discussion.
Annual Meeting nomination and election of officers.
To date the following individuals have indicated that they are willing to stand for election to the HOA Board. Jan Berry, Vince Sellen, Art Shotwell*, Alex Taylor,
Jean Thomas. Additional nominations may be made by contacting VP Taylor at 588 9469 or at the Annual meeting. Specific positions are made by the Board.
*Art has agreed to only one more year as Treasurer and would like a member to ‘shadow’ him to learn the duties.
Wednesday, January 16, 2008
September 2007 Newsletter
CEDAR SPRINGS HOA NEWSLETTER
The intent of this is to let homeowners know that your dues have been crucial in maintaining our community. We have had several incidents where timely response was very important. In two cases VP Alex Taylor was able to get the professional help needed to make emergency repairs. In the first the electrical power to one of the units went out. It was determined that the problem was a broken underground electrical conduit which caused the problem. This work was completed in a timely fashion. The same can be said for a broken water pipe to a residence on the Court side. In this case the area around the underground meter was very wet. The city found that the leak was between the meter and the residence, making it our problem. Prompt service by a plumber found the broken pipe (in an area where a heavy vehicle could have driven over it) and made the repairs.
This fall a Court side resident noticed that a cottonwood tree had grown over their roof and represented a real threat to major roof damage. It was also noted that a nearby cracked Cottonwood trunk was being climbed on by young people. The Board thought that both trees represented problems and contacted our professional tree people to have the branches over the house and the broken trunk removed. In light of recent winds I think we may have avoided some real problems.
The winds did knock down one section of the fence on the Court side. This was repaired in a timely fashion by the Chuck Boyd firm. He was also contracted to clean gutters and make gutter repairs to specific units. I had noticed during one early downpour, that some residents in my field of view had waterfalls covering their front entrance. The cost of this cleaning was in excess of $1400. Over a yard of leaves were disposed of. We need to monitor this to determine if we need to clean gutters around the wooded area twice a year. Of course all of this has budget and dues impacts.
As winter is with us now it is important to make sure we have done certain things. Please check to see that your hoses are disconnected from the faucets. The faucets are self draining and should not freeze but a connected hose might keep them from draining. Be sure the lid that gives access to the ‘crawl space’ under your home is tight. This is the season when rodents want to come in from the cold. Over the years some units have had to call specialists to eliminate rats from their homes. This is particularly true for those near the creek as rats do travel this way. Alex Taylor noticed evidence of rats outside his unit and put a trap out over successive evenings. He eliminated over 20 rats with some evidence that this may have been a family of rats forced out by nearby construction.
To leave you with more positive thoughts, when the gutters were cleaned our roofs were found to be in very good shape due to the high quality of the materials used. The same can be said concerning the siding for our units. Apparently we will be able to put painting off for a few more years than anticipated., though there will be some maintenance in the meantime.
I would like to finish by sharing an addition we made two years ago. At the recommendation of a gas repair man I added a fan to my fireplace. The unit is designed to have a fan and there is an electrical outlet inside. All one has to do is lay on their back for an hour trying to figure out the directions while attaching the thermostat and the fan where it belongs. Or one can have it done. It works automatically when the fireplace is turned on and the box heats up. We tend to use this more than the furnace in the fall. I think it was Anderson Fireplace, out by the malls, where we got ours.
Please mark your calendars for the HOA Annual Meeting, which will be held Feb. 9th starting at 5PM, at the meeting room of the Anacortes Public Library.
Vince Sellen HOA President
The intent of this is to let homeowners know that your dues have been crucial in maintaining our community. We have had several incidents where timely response was very important. In two cases VP Alex Taylor was able to get the professional help needed to make emergency repairs. In the first the electrical power to one of the units went out. It was determined that the problem was a broken underground electrical conduit which caused the problem. This work was completed in a timely fashion. The same can be said for a broken water pipe to a residence on the Court side. In this case the area around the underground meter was very wet. The city found that the leak was between the meter and the residence, making it our problem. Prompt service by a plumber found the broken pipe (in an area where a heavy vehicle could have driven over it) and made the repairs.
This fall a Court side resident noticed that a cottonwood tree had grown over their roof and represented a real threat to major roof damage. It was also noted that a nearby cracked Cottonwood trunk was being climbed on by young people. The Board thought that both trees represented problems and contacted our professional tree people to have the branches over the house and the broken trunk removed. In light of recent winds I think we may have avoided some real problems.
The winds did knock down one section of the fence on the Court side. This was repaired in a timely fashion by the Chuck Boyd firm. He was also contracted to clean gutters and make gutter repairs to specific units. I had noticed during one early downpour, that some residents in my field of view had waterfalls covering their front entrance. The cost of this cleaning was in excess of $1400. Over a yard of leaves were disposed of. We need to monitor this to determine if we need to clean gutters around the wooded area twice a year. Of course all of this has budget and dues impacts.
As winter is with us now it is important to make sure we have done certain things. Please check to see that your hoses are disconnected from the faucets. The faucets are self draining and should not freeze but a connected hose might keep them from draining. Be sure the lid that gives access to the ‘crawl space’ under your home is tight. This is the season when rodents want to come in from the cold. Over the years some units have had to call specialists to eliminate rats from their homes. This is particularly true for those near the creek as rats do travel this way. Alex Taylor noticed evidence of rats outside his unit and put a trap out over successive evenings. He eliminated over 20 rats with some evidence that this may have been a family of rats forced out by nearby construction.
To leave you with more positive thoughts, when the gutters were cleaned our roofs were found to be in very good shape due to the high quality of the materials used. The same can be said concerning the siding for our units. Apparently we will be able to put painting off for a few more years than anticipated., though there will be some maintenance in the meantime.
I would like to finish by sharing an addition we made two years ago. At the recommendation of a gas repair man I added a fan to my fireplace. The unit is designed to have a fan and there is an electrical outlet inside. All one has to do is lay on their back for an hour trying to figure out the directions while attaching the thermostat and the fan where it belongs. Or one can have it done. It works automatically when the fireplace is turned on and the box heats up. We tend to use this more than the furnace in the fall. I think it was Anderson Fireplace, out by the malls, where we got ours.
Please mark your calendars for the HOA Annual Meeting, which will be held Feb. 9th starting at 5PM, at the meeting room of the Anacortes Public Library.
Vince Sellen HOA President
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