March 6, 2007
Present were board members Don Lapworth, Kippy Strandberg, Alex Taylor, Susan Miller, and Art Shotwell. Jan Berry attended as a guest.
The meeting was called to order at 7:00 p.m.
Reminder to everyone: The annual homeowners meeting, required by the CC&Rs, takes place Saturday, March 24 at 10:00 a.m. at the Anacortes Public Library. Please plan to attend so that you can vote on next year’s board members and a possible change to the CC&Rs.
Issues for the homeowners meeting on March 24
1. Alex Taylor will call around to find replacements for outgoing board members. Board members who are leaving are Don Lapworth, Susan Miller, and Art Shotwell. We will vote for new board members at the homeowners meeting on the 24th.
2. There is a concern among a number of homeowners about the increasing number of rentals in our development. Board members also share these concerns. One board member who has previously lived in two townhouse/condo associations described the disastrous situations that arose in both places because of irresponsible renters. The situations were so bad that those homeowners’ associations moved to discontinue allowing rentals as soon as the units being rented out were sold. Cedar Springs board members all prefer that rentals not be allowed. The board members authorized Don Lapworth to talk to Alan Souders, our attorney, about the situation, and to have Mr. Souders draw up language for an addition to the CC&Rs that the homeowners can vote on when we have our annual meeting. The addition to the CC&Rs will propose that as soon as the current rental units are sold, no further rentals will be allowed.
Landscaping Report
1. Please see the attached document to read Kippy Strandberg’s report on the walk-through of the grounds today (March 6) with John Childs to see what work still needs to be completed.
2. During the landscaping project it became necessary to authorize a change orders for additional work and material. The board authorized change orders for $2500 for Simply Yards to do the additional work.
3. Several fences are in need of repair. One is on the Court, and another is behind 1808 and 1810 on the Lane. Jan Berry has volunteered to get the name and number of the neighbor on the other side of the fence so that the board can discuss plans for repairing the fence and paying for the repairs.
4. Richard Bergner and members of the Skagit Conservation District group will tour our development on Saturday, March 10th at 1:30, to look at what we have done to become a certified wildlife habitat. There will be 30 to 35 people coming through our area that afternoon.
Bylaws Revision
Alex Taylor and Vince Sellen are working on the revision. They will focus on how many board members are needed, what their duties are, how to ensure continuity on the board, the kinds of elections needed, and the use of Roberts Rules of Order in meetings.
Treasurer’s Report
Three homeowners are behind in the payment of their dues. Two are 60 days behind, and one is 90 days behind. Because we just wrote a large check to Simply Yards for the landscaping project, our reserves are unusually low, and it is more important than ever that we get dues payments on time. The CC&Rs stipulate that late charges be assessed for late payments, so beginning April 1st, our accounting firm will send notices to homeowners whose payments have not been received by that date, and they will charge penalties for late payment. Please be sure to get your April 1st payment (plus any payments you have missed) to Furin & Co. on time. Remember that the next payment is for $195.
Our accounts have the following amounts:
Operating account: $ 2013
Insurance account: $ 1769
Reserve account: $14,750
New business
There is still interest on the part of many homeowners in earthquake insurance. The board hasn’t put it before the homeowners just now because of the recent payments for the landscaping project. If there is sufficient interest, the board will be glad to bring the issue before the homeowners again.
The meeting was adjourned at 8:00 p.m. The next meeting will be April 3rd at the Lapworths’ home.
Reminders
- It is requested that if homeowners have questions or concerns, they put them in writing and send them to the Board. If the matter is urgent, please indicate that it is, and indicate a date by when a response is needed. Someone from the Board will respond.
- The minutes can also be found at http://cedarspringshoa.blogspot.com/
Susan Miller
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