Board Meeting Minutes for Cedar Springs Homeowners’ Association
February 6, 2007
Present were Board members Don Lapworth, Kippy Strandberg, Alec Taylor, Susan Miller, and Art Shotwell. Lexie Lamborn attended as a guest.
The meeting was called to order at 7:00 p.m.
Reminder to everyone: The annual homeowners’ meeting, required by the CC&Rs, takes place Saturday, March 24 at 10:00 a.m. at the Anacortes Public Library.
Reminder #2: Please send in your check for $200 for the landscaping project (made out to Cedar Springs Homeowners Association), by March 1. Send it c/o Furin & Co., P.O. Box 1723, Anacortes, WA 98221.
Discussion
1. A homeowner wrote to ask permission to plant two Japanese maple trees in the lawn outside the west side of their unit to provide shade on hot summer days. The owner will pay for the trees and the planting. The Board voted to give permission.
2. A homeowner wrote a letter stating that a certified home inspector said that the kind of siding we have needs repainting only every 30 years. A member of the Board had asked around about whether that was the case, and found other opinions. A product specialist at a building supply store said that eight years is the maximum time that should pass between paint jobs. Members of the Board will continue to look into the matter.
3. A homeowner requested the relocation of a drain because the current one gets covered with leaves and gets plugged up. A change order for $120 may be requested for the landscaping project.
4. Sign lighting for our Cedar Springs sign will cost $500 to rewire and $800 to install lights. Because of the cost the Board decided to postpone the work for at least a year.
5. Alec Taylor will head the rewriting of the bylaws. If you are interested in taking part in the revision, please call Alec. The subjects included in the bylaws include voting procedures, meetings, regulations, and expenditures. The Board discussed whether we need a nomination committee for the election of officers and decided that would be a good idea. Also discussed in relation to the bylaws were the frequency of Board meetings, the place of Robert’s Rules of Order in our operations, the content of annual meetings, and designation of proxies. The Board agreed that the revision will not be ready for the annual meeting on March 24th because two of the people working on it will be away.
6. The Association now has an official gavel, donated by a homeowner.
7. The $100 per year allowance for each unit to replace dead plants will no longer be available after the completion of our landscaping project.
8. Lexie Lamborn reported on the disaster preparedness meeting held at the Anacortes Senior Center. Her report included the following:
• The Fire Department responds to city wide emergencies, but before responding they must first check their equipment to see whether anything was damaged.
• The Police Department’s first priority in a big emergency is security and coordination of communications.
• The Sheriff’s Department is responsible for search and rescue.
• The Red Cross looks after mass care, that is, feeding and sheltering. Shelters would most likely be at schools, and possibly at some churches.
• The hospital will be overwhelmed, so the Red Cross will have people available to treat minor medical problems.
• People are encouraged to make sure they have the following on hand for emergencies:
> a crank radio that doesn’t need batteries
> a land line as well as a cordless or cell phone
> change for pay phones; some gas stations still have pay phones
> cash, because ATMs won’t work
• Check www.skagitcounty.net for current disaster information. Get a Home Planning Guide. Get disaster supply kit information.
• The refinery has a phone system to alert homeowners in various parts of town in case of a leak or spill that could endanger the town.
• The hospital has asked that staff make sure their homes and families are well prepared for a disaster so that they can respond in their positions at the hospital without undue worry for their families.
• People who need oxygen are advised to have spare bottles and to know how to use their oxygen if there is no electricity.
The meeting was adjourned at 8:05 p.m. The next meeting will be March 6th at the Lapworths’ home.
Reminders
• It is requested that if homeowners have questions or concerns, they put them in writing and send them to the Board. If the matter is urgent, please indicate that it is, and indicate a date by when a response is needed. Someone from the Board will respond.
• The minutes can also be found at http://cedarspringshoa.blogspot.com/
Respectfully submitted,
Susan Miller
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