Board Minutes - June 5, 2006

Board Meeting Minutes
Cedar Springs Homeowners' Association
June 5, 2006

Present were Board members Don Lapworth, Kippy Strandberg, Barbara McClendon, Susan Miller, and Art Shotwell. Guests attending were Ed Mazur, Eloise Brookman, Paula Dinnell, and Jan Berry.

President's Report

1. The CC&R revision is continuing, and the committee expects to have them completed by August 1st. The cost for the consulting attorney is $1400. The revisions will be presented to the entire homeowners' association along with a possible dues increase. (See next item.)

2. It is estimated that if dues are kept as they are now, we will be $20,000 short after all the repainting is done in 2010. At the next Board meeting we will discuss a dues increase to cover expenses that otherwise we could not pay for in the next several years.

3. Melissa Pratt, who recently sold her unit at 1803, wrote that during the home inspection, two items were noted that may be of interest to other homeowners: 1) Because the siding is made to expand and contract with the weather, the sealant at the ends of some of the boards has cracked. The inspector recommended inspections and repairs. 2) Some shrubs were within twelve inches of the house. They should be trimmed so that they do not damage the siding. Shrubs should also be kept away from the fireplace vent.

The repair of the cracked siding will be taken care of when each building is painted. If you are worried about the siding on your unit, please present your concern to the Board (in writing, please).

Treasurer's Report

1. We have around $37,500 in our reserve account, around $5000 in our insurance account, and around $9600 in the operating account as of June 2, 2006.

2. Chuck Boyd from Down to Earth cleaned some of the gutters for $60. He will check to see if more gutters, especially on the side with the trees, need cleaning. He will give us an estimate.

3. Several households are over three months behind in paying their monthly fees. It was agreed that the secretary write a letter to these homeowners asking them to pay back dues and to keep current with future payments.

Landscape Representative's Report

The person who maintains sprinklers for Simply Yards has promised that this year they will work correctly. He has replaced several sprinkler heads and will notify Kippy when they will be operating. He will also make sure that the areas that get too much water will have their sprinklers adjusted. Let Kippy know (in writing, please) if the sprinklers need adjusting near your unit.

Don Lapworth paid a young woman $10 an hour for four hours of digging up vegetation that was choking the creek behind McLendon's and 1813 39th Court (though it is part of the property that belongs to all of us). Simply Yards had estimated the job at $800.

New Business

Susan Miller has talked with our homeowners insurance agent about costs and coverage included in earthquake insurance. It was moved that we discuss the policy pros and cons at the next Board meeting, where we will decide whether or not to take the policy to the larger homeowners' meeting for a vote. If you have thoughts or questions on earthquake insurance, please call Susan (299-8900) or someone on the Board.

A few days after the Board meeting Vince Sellen reported that the LDS church has agreed to move their garbage container so that it isn't just a few feet away from the units that face the parking lot. The noise at 5 a.m. on garbage collection days has been an ongoing problem.

Ed Mazur said that the area along the fence behind 1810 and 1812 needs bark behind the units. About fifty feet were never barked.

Several people mentioned that a number of plants in the common areas are dying or have died.
Ed Mazur asked what process was in place to control our expenditures.

Reminders

· It is requested that if homeowners have questions or concerns, they put them in writing and send them to the Board. If the matter is urgent, please indicate that it is, and indicate a date by when a response is needed. Someone from the Board will respond.

· The minutes can also be found at http://cedarspringshoa.blogspot.com.

Next Board Meeting will be July 10 at 7:00 p.m. at the Lapworths' house.

Respectfully submitted,
Susan Miller