July 10, 2006
Present were Board members Don Lapworth, Kippy Strandberg, Barbara McClendon, Susan Miller, and Art Shotwell. Guests attending were Vince Sellen, Anita Dale, and Jan Berry.
The meeting was called to order at 7:05 p.m. The minutes were approved as written.
President’s Report
1. The CC&R revision is complete. A copy will be distributed to each homeowner and a copy will be filed with the county. By-laws can be changed by the Board as long as they do not violate the CC&Rs. One of the guests suggested that wording in the CC&Rs be clarified to indicate that homeowners are responsible for cleaning their own decks and patios, although maintenance that involves repairs and building will be done by the Association.
Treasurer’s Report
1. The accountant had not gotten the monthly account status to Art Shotwell, so he was unable to report on our balances.
2. According to a new analysis of our reserve account through 2012, we will have enough funds to pay for all of the repainting. Last month’s minutes indicated that we thought there would be a shortfall.
3. Don Lapworth asked Art to ask the accountant to find out how much we need to put aside in the reserve account so that when roofs need to be replaced (thirty years after each building was constructed) we will have sufficient funds.
Landscape Representative’s Report
1. Simply Yards has been very responsive about fixing sprinkler problems. As of July 10th, Kippy knows of no outstanding problems not yet scheduled for repair. If your sprinklers are not working properly, please let Kippy know.
2. Simply Yards has recommended that new pipes and sprinkler heads be installed near the Cedar Springs sign. The current setup is inadequate to keep that area watered properly.
3. They will be back to apply another weed-and-feed treatment to the lawns.
4. The board moved to have Kippy ask Simply Yards for a bid on treating weeds not included in the broadleaf category, such as crab grass, clover, and thistle.
5. When Simply Yards bid on our landscape maintenance in the spring, they made several recommendations based on our problems with our clay soil, the misplacement of plants, the lack of soil amendments, the condition of the lawns, and several other challenges. Kippy will work with John Childs, the owner of Simply Yards, to prioritize which problems should be addressed first and will ask him to give the Board an estimate of what it will take to fix the problems highest on the priority list.
6. A homeowner has requested permission to build a small retaining wall near her unit at her own expense. It was moved that she get a description of the location and a drawing or diagram of the plan for approval by the Board, and that the work be done by a professional.
7. Kippy has written a summary of what Simply Yards has done so far. It will be distributed within a week of these minutes going out.
New Business
1. Susan Miller reported on what she had learned about earthquake insurance. Information will be sent to each homeowner within the next few weeks. Feel free to call Susan with questions: 299-8900.
2. There will be a summer potluck on Sunday, August 13th, at 3:00 p.m. outside the Lapworths’ house. All homeowners and renters are invited. Please bring your own chair, something to drink, and a plate and utensils. Let Barbara McLendon (293-2828) know what you are planning to bring so that she can make sure we don’t end up with 15 bean salads and nothing else. Don Lapworth is offering his barbecue if anyone wants to bring something for the grill.
3. Many homeowners have complained about dog waste left by the dog of an occupant of one of the units. Two notices have already been sent by the Board to the owner of the dog, but the owner has not complied with the request to clean up after his dog. Some homeowners have also complained several times to the offending pet owner. The CC&Rs clearly state that “Owners shall be responsible for removal of wastes of their animals,” and “all dogs shall be carried or kept on a leash while outside a Unit.” A third and final notice is being sent to the dog owner.
4. It is recommended that we change our furnace filters once a year. The kind of filters our furnaces use cannot be found in Anacortes, but they can be purchased at $38 each from Ram Mechanical in Burlington. Their number is 360-707-0112. Barbara McClendon and Susan Miller have found the people at Ram to be responsive and prompt.
5. One resident reported that she may have rodents under her house.
The meeting was adjourned at 8:25 p.m.
Reminders
- It is requested that if homeowners have questions or concerns, they put them in writing and send them to the Board. If the matter is urgent, please indicate that it is, and indicate a date by when a response is needed. Someone from the Board will respond.
- The minutes can also be found at http://cedarspringshoa.blogspot.com/
Respectfully submitted,
Susan Miller
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