Board Minutes - Mar 23, 2006

Cedar Springs Home Owners Assn.
Board Meeting Minutes

Thursday, 6 PM March 23rd, 2006
Location- 1802 Cedar Springs Lane

Presiding - Vince Sellen, President
Also Present: Don Lapworth, Art Shotwell & Art Cawrse

Items of Discussion & Action:

1. Don Lapworth and Vince Sellen met with Randy Pepper this day to assess the threatening overhanging branches to the Units on the West side of Cedar Springs creek. There was some damage to the back porch railing of 1811 CS Lane this winter from fallen willow branches. Pepper recommended that he shorten some willows to about 20 feet to maintain a visual screen and bird habitat. Randy has done similar work for CS on the other side of the creek. He was asked to schedule the work, provide an estimate and advise Don Lapworth of the dates.
2. Vince discussed items for the Agenda for the Annual Home Owners Meeting on March 30th. Vince will prepare and post that Agenda at the Bulletin clipboards.
3. Don Lapworth presented a proposed change to the By Laws that would allow Home Owners to add/ replace a tree or shrub at a total cost of less than $100. Board approved this change with the proviso that it be limited to once a year and done with prior Board approval.
4. The Board discussed sending a letter to 1819 CS Lane reminding the Owner of both City and CS restrictions control of dogs. Board approved sending of letter and requested that possible prior notices be determined for reference in the letter.
5. The need for a Cedar Springs Home Owners Assn. Letterhead was discussed and approved. Vince will take a Digital photo of the sign at the entry for a logo and Don Lapworth will have How It Works prepare a colored master that can be color copied as necessary for official correspondence.
6. Rework of the CC&Rs was discussed. It was concluded that our initial review was complete and that it was time to engage a lawyer Allen Souders, with whom a Board member had previous CC&R experience, to prepare a draft in five (5) copies for Board review and comment. Draft will delete references to declarant Actions, hot tubs, enclosed rooms for decks, assigned parking places, general organgization and other references that the Board has identified in their review. Don Lapworth will arrange Allen Souders to begin work to produce such a draft for board review.
7. Art Shotwell gave a Financial Report, attached, and identified two Home Owners who are 3 months or more arrears in their Maintenance Dues. The Board will start charging Late Fees of $10 per month as of May 1st for accounts 3 months or more delinquent.
8. Vince and Art Cawrse will update our definition of contractor landscaping duties for possible additional bids in the coming months

Respectfully prepared and submitted,
Don Lapworth