Cedar Springs HOA Board
January 3, 2025 Special Meeting
Minutes
Acting as Interim Secretary
Tuesday, June 17, 2025
Cedar Springs HOA Board Meeting January 3, 2025
Acting as Interim Secretary
Cedar Springs HOA Board Meeting December 23, 2024
Cedar Springs HOA Board Meeting
December 23, 2024
Windermere Real Estate Office & Zoom
● Meeting called to order at 9:02
● Attending
○ Present: Mary Guard, Art Shotwell, Suzanne Metcalfe, Brittany Small
○ Absent: Paul Stannert
○ Homeowner: Doug Winge
● Approval of Minutes of 12-05-2024
○ Minutes approved
● President’s Report - Paul Stannert
○ No report
● Staff report - Donna Cunningham/ Brittany Small
○ No report
● Secretary’s Report - Suzanne Metcalfe
○ No report
● Treasurer’s Report - Art Shotwell
○ See New Business: 2025 Budget
● Unfinished Business
○ Landscaping: We voted to hire or Real Landscaping for 2025
○ Brittany is waiting for bids from other insurance companies for earthquake and HOA
● New Business
○ 2025 Budget
○ Art explained the options.
○ We voted to suggest raising dues to $465
○ We are waiting on more votes from
● Next Meeting Schedule
○ Annual Homeowners Meeting: Jan 18 10 AM Windermere
● Meeting adjourned 9:35
● Respectfully submitted,
Suzanne Metcalfe, Cedar Springs HOA Secretary
Cedar Springs HOA Board Meeting December 5, 2024
Cedar Springs HOA Board Meeting
December 05, 2024
Windermere Real Estate Office & Zoom
● Meeting called to order at 1:00 PM
● Attending
○ Present: Paul Stannert, Mary Guard, Art Shotwell, Suzanne Metcalfe, Brittany Small
○ Absent:
○ Homeowners: Doug Winge, Joan Mickelson, Kenton & Wendy Kuusela, Carol Perry
● Approval of Minutes of 11-14-2024
○ Minutes approved
● President’s Report - Paul Stannert
○ Insurance
■ Discussion of Loss Assessment increase. Many homeowners already have at
least $25,000. For others, it will be a minimum increase per year. How will we
deal with a tree falling on a house? We should compile a list of questions for
Curtis.
■ Earthquake
● will get a kickback for 2 months
● 10% deductible ($43.5 per owner)
● T otal replacement 12,000,000+/ Deductible is 1.2 million for EQ
■ New insurance will start on Jan 1 and run through Dec 31.
■ Did we get other bids? Windermere was going to get bids. Brittany will check
on this.
■ Homeowners up 21%/ EQ also gone up
● Deductible Premium
● $2,500 $30,289.00
● $25,000 $25,127.00
● $50,000 $22,814.00
● Staff report - Donna Cunningham/ Brittany Small
○ No report
● Secretary’s Report - Suzanne Metcalfe
○ No report
● Treasurer’s Report - Art Shotwell
○ Art presented current balances
○ 2025 Preliminary Budget discussion
■ Paul reported our roofs look good.
■ We looked at a rough budget
● Landscape Report -
○ We have 4 bids
○ Discussion of landscape bids. Some homeowners think Martin is a nightmare. Can
we stop mulch? This would save money. The 2 middle bids seem most reasonable.
○ Deep Roots tree service is good
● Unfinished Business
○ Landscaping: Paul will call to get the Pacific Style and Real proposals so they can
line up better and will include winter months.○ Brittany will check to see if Windermere got bids from other insurance companies for
earthquake and HOA
● New Business
○
● Next Meeting Schedule
○ December 23, 2024 9 AM for 2025 budget
○ Annual Meeting Jan 18, 2024 10:00 AM at Windermere
● Meeting adjourned 2:46
● Respectfully submitted,
Suzanne Metcalfe, Cedar Springs HOA Secretary
Cedar Springs HOA Board Meeting November 14, 2024
Cedar Springs HOA Board Meeting
Windermere Real Estate Office & Zoom
November 14, 2024
Additional information by email
● Meeting called to order at 1:00
● Attending
○ Present: Paul Stannert, Suzanne Metcalfe, Mary Guard, Art Shotwell, Brittany Small
○ Absent:
○ Homeowner: Simone Caracciolo
● Approval of Minutes of 08/28/24
○ Minutes approved
○ Discussion of minutes
● President’s Report - Paul Stannert
○ Paul will get quotes from Curtis at Farmers for insurance. Changing dates to Start
Jan 01 and end Dec 31. We will ask Curtis to come to a meeting.
○ Brittany will see about getting quotes from other companies
● Staff report - Brittany
○ No report
● Secretary’s Report - Suzanne Metcalfe
○ No report
● Treasurer’s Report - Art Shotwell
○ Art reviewed expenses and budget
○ We’re still waiting on the reserve study. Update: Reserve study sent out by email
11/20/24.
● Landscape Report -
○ We have 2 bids plus our current vendor, Martin, will submit a bid by email. We
discussed the merits of each bid along with costs.
● Unfinished Business
○ CC&R packets to be reviewed by the board in anticipation of sending out to
homeowners.
● New Business
○ Annual Meeting: January 18, 2025 10:00 AM Windermere
● Next Meeting Scheduled
○ December 5, 1:00 PM
● Meeting adjourned
● Respectfully submitted,
Suzanne Metcalfe, Cedar Springs HOA Secretary
Cedar Springs HOA Board Meeting July 30, 2024
Cedar Springs HOA Special Board Meeting
July 30, 2024 1 PM
Windermere Real Estate Office & Zoom
- Meeting called to order at 1:10
- Attending
- Board Members: Paul Stannert, Art Shotwell
- Zoom: Mary Guard
- Staff: Brittany Small
- Homeowners: n/a
- A motion was made to submit Art’s Corrected Version of Minutes from the HOA Board Meeting of 6/14/23. Mary seconded the motion.
- Art said he had no Treasury Report to present for this meeting.
- Art reported that at the present time our 9 month CD earns 4.6%.
- Paul reported that 3 Homeowners are in arrears for one month of their Cedar Springs dues. This could be due to a transfer of new ownership, but not definitively determined.
- There was a discussion in regards to our Insurance as follows:
- Call Curtis Payne at least 2 weeks before the end of the year to change our revised calendar year to January through December.
- There was previously a discussion about the financial advantage of doing this, suggested by Cele at our Annual Meeting on January 27, 2024.
- The Board needs to check our CC&R’s to determine if they have the power to change our Insurance deductible.
- Art thought the homeowners were notified that the deductible would change this year from $2,500 ( to the suggestion at our meeting with Curtis Payne of either a $10,000 or $25,000 deductible). The Minutes from the March 16th Special Homeowner’s Meeting has to be reviewed to confirm the above or not.
- If we change to a higher deductible, homeowner’s need to contact their Insurance Company to make an adjustment for the “Loss Assessment” amount.
- There was a discussion in regards to holding a special meeting in the Fall to vote on changing our Annual meeting to the fourth quarter of each year to accommodate our revised calendar year. If this gets approval, the change will need to be amended in our CC&R’s. The cost will be approximately $2,000 according to Donna Cunningham (from our last meeting)
- Paul noted that there are two trees encroaching on Simone Carracciolo’s & Lauren Thorngate’s homes. Paul suggested getting a bid from Jeff at Deep Roots Tree Service to trim those trees, and any other trees above twelve feet that are problematic.
- Art proposed that the signor’s on our Heritage Bank Accounts will be Paul Stannert, Art Shotwell & Donna Cunningham. Mary seconded the motion.
- Paul reported a leak in our sprinkler system caused by the installation of a fiber optic box installed by the City of Anacortes. They are responsible for the repair.
- The Board needs to meet at the end of August for further discussion on holding a Special Meeting and an Annual Meeting in the fourth quarter, dates to be determined.
- Paul emailed Suzanne to request a date for our August Board Meeting that would be good for her to attend.
- Mary made a motion to adjourn the meeting at 2:20. Art seconded the motion.
- Addendum added 8/21/24: The Cedar Springs Board has added Nadine Christenson as
a check signer to our account.
Respectfully submitted,
Mary Guard, Cedar Springs Interim HOA Secretary
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