Cedar Springs HOA Board Meeting Minutes - December 10, 2021

PRESENT: Paul Stannert, Kippy Strandberg, Cele Westlake, Bruce Janicula, Joan Mickelson, Simone Caracciolo, and Art Shotwell

APPROVAL OF MINUTES: Joan Mickelson proposed a motion to approve the minutes for the November 16th, 2021 Board Meeting. Seconded and approved.

PRESIDENT’S REPORT: Paul Stannert reported that repairs to home 1819 were completed. Gutter cleaning had been completed on all homes. The window repair on home 1903 was completed.

SECRETARY’S REPORT: None

TREASURER’S REPORT: Cele Westlake presented a current Budget and Expense spreadsheet. The Board discussed our current finances and felt we are within our budget. Cele will continue working on spread sheets and graphs to clearly explain our finances to the Homeowners at Annual Meeting.

LANDSCAPE REPORT: The Board evaluated 4 landscape proposals for 2022. The current landscape company had the highest bid. A motion was made and seconded to accept Martin’s Landscape since the service to be provided seemed be comparable to our current landscape provider, but at a $10,000 savings. Motion passed.

UNFINISHED BUSINESS: None

NEW BUSINESS: The Board discussed the necessity to hire a management company since no homeowner has shown interest in joining the Board and filling the presidents position. Paul Stannert and Simone Caraccuiolo will contact several management companies and report back to the Board. The Board would like to remind homeowners that hiring a management company will raise monthly dues considerably.

ANNOUNCEMENT: The next Board Meeting is January 6, 2022. Location to be announced.
The Cedar Springs Annual Meeting is tentatively scheduled for Saturday, February 12th or 26th, 2022.

The meeting was adjourned at 4:10 PM. Respectfully submitted,

Kippy Strandberg, Cedar Springs Secretary

Cedar Springs HOA Board Meeting Minutes - November 16, 2021

PRESENT: Paul Stannert, Kippy Strandberg, Cele Westlake, Bruce Janicula, Joan Mickelson, Simone Caracciolo and Art Shotwell

APPROVAL OF MINUTES: A correction to the September 13th minutes was needed in the NEW BUSINESS section. The word “exterior” needed to be added. The corrected sentence would read, “The Board would like to remind all homeowners that when considering any additions or changes to the exterior of their homes, a written request explaining these changes must be submitted to the Board for approval. The minutes for the September 13th meeting were approved.

PRESIDENT’S REPORT: All of the odd numbered homes on Cedar Springs Lane have had their gutters cleaned. They will be done again in the near future along with the Court home gutters.

Condo 1902 has a roof leak. It will be repaired. Condo 1819 needs a window repair. This will be done in a timely manner.

SECRETARY’S REPORT: None

TREASURER’S REPORT: Cele Westlake informed the Board that the Insurance Account would have a shortfall by December 2021. The shortfall would occur in December 2021 in the Insurance Account because the Board agreed to transfer the surplus funds that were left in the 2020 Insurance Account to the 2020 Reserve Account. Kippy Strandberg made a motion to transfer $1500 from the Reserve Account to the Insurance Account. The motion was seconded and passed.

LANDSCAPE REPORT: Bruce Janicula reported that one tree on the property line by the Church was unstable and therefore removed. Simply Yards will have a few more visits in 2021.

The Board discussed 4 landscape bids for 2022. A decision will be made in the near future.

UNFINISHED BUSINESS: Cele Westlake volunteered to design a Table of Annual Dues Scenarios to be presented at the Annual Meeting to assist homeowners deciding on the 2022 Cedar Springs Budget.

NEW BUSINESS: The Board would like to impress upon homeowners how important it is that they volunteer to join the Board. The President’s position is open and must be filled. Please get involved and assist Cedar Springs in staying the wonderful community it is.

ANNOUNCEMENT: The next Board Meeting is December 6th at 3:30 PM at 1802 39th Court. The meeting was adjourned at 5:30 PM.

Respectfully submitted,
Kippy Strandberg

Cedar Springs HOA Board Meeting Minutes - September 13, 2021

PRESENT: Paul Stannert, Kippy Strandberg, Cele Westlake, Bruce Janicula, Art Shotwell, Joan Mickelson, Simone Caraccilol, Vince Sellen, Donald and Renate Yankacy.

ABSENT: None

APPROVAL OF MINUTES: The minutes for the July 8th, 2021 meeting were approved.

PUBLIC COMMENT: Vince Sellen commented on the positive returns from the use of solar panels by homeowners. He pointed out that power bills were significantly reduced, extra energy could be sold back the PUD, and that there is a tax benefit available to homeowners with solar power. Vince also pointed out that water shortages will probably be more frequent in the future. He is encouraging Cedar Springs homeowners to get ahead of these problems by researching alternatives that are available to homeowners. The Board agreed and stated this should be a topic for the next Annual Meeting.

PRESIDENT’S REPORT: Paul Stannert reported that the Phase II painting project was completed and came in under budget.

SECRETARY’S REPORT: Kippy Strandberg had nothing to report.

TREASURER’S REPORT: Cele Westlake reported that the August expenditures were within our budget. However, she states that our monthly income is not enough to cover unbudgeted expenditures and we access our reserve account to pay for these unbudgeted expenditures. She feels we should be concerned about this. The Board agrees.

LANDSCAPE REPORT: Bruce Janicula said the following work was completed in August: trimming, upgrading sprinkler heads, sprinkler repairs, broken pipe repaired, broken sprinkler line repaired, fixing a gutter that was interfering with the sprinklers, 6 new plants added, and one plant moved.

Bruce stated he has a concern about a large tree growing on our property, but leaning over toward the Mormon Church driveway. Bruce stated that it would cost around $400 to have the tree removed. Because this could be a dangerous situation he made a motion to remove the tree. Simon Caraccilol seconded the motion. The motion passed.

UNFINISHED BUSINESS: The Board discussed homeowner’s concerns about who is responsible for any replacement or repairs of decks. The Board feels that the CC&Rs state that the association must replace any facia damage, but the rest of the deck replacement costs or repair costs are the homeowner’s responsibility.

Paul asked Art Shotwell to remove the CAU Insurance Policy information from our blog and replace it with our current Farmer’s Insurance Policy. Art will do so.

NEW BUSINESS: Andrea Gauthier provided the Board a written request to consider two concerns she has. Because of the increase frequency of extreme temperatures, she suggests the Association should have a policy for adding air conditioners to homes.

The Board would like to remind all homeowners that when considering any additions or changes to their homes, a written request explaining these changes must be submitted to the Board for approval. Several homeowners have already done so and their requests were approved by the Board.

Andrea’s second concern was the unsightly condition of some homeowners driveways. She suggested that they be power washed.

The Board would like to remind all homeowners that the CC&Rs state that all homeowners maintain an acceptable appearance of their homes. While the Board does not feel they can require homeowners to power wash their driveways, it is highly recommended that they do so when needed. It was discussed that the Board send emails to homeowners who need to be encouraged to do so.

The Board would like to thank Joan Mickelson for organizing a successful Annual Picnic.

The Board had a length discussion about the Level II Reserve Study. The Study included three funding models showing how Cedar Springs finances will look during the 30-year forecast window. The models are: Current Level of Contributions, Baseline Funded, and Fully Funded (per the State of Washington RCW 64.380). All Board members feel we should at least move into the Baseline Funded model. Some felt the Fully Funded model would be preferable. Cele Westlake will work up several proposals with differing monthly dues so the Board can make a recommendation at the next Annual Meeting.

ANNOUNCEMENTS: The next Board meeting will be October 6th at 3:00 PM at 1802 39th Court. The meeting was adjourned at 5:00 PM.

Respectfully submitted, Kippy Strandberg 

Cedar Springs HOA Board Meeting Minutes - July 8, 2021

PRESENT: Paul Stannert, Kippy Strandberg, Cele Westlake, Bruce Janicula, Art Shotwell, and Simone Caracciolo.

ABSENT: Joan Mickelson.

APPROVAL OF MINUTES: The minutes for the May 26,2021 Board meeting were approved.

PRESIDENT’S REPORT: Paul Stannert presented a copy of the completed Level 2 Reserve Study to each Board member asking them to review the study and be prepared to ask questions at the next Board meeting.

SECRETARY’S REPORT: Kippy Strandberg had nothing to report.

TREASURER’S REPORT: Cele Westlake stated nothing has changed financially since the last report in May.

LANDSCAPE REPORT: Bruce Janicula explained that the watering schedule would increase from 2 days a week to 3 days. The sprinklers will be on Monday, Thursday, and Saturday. Routine landscape maintenance included the removal of one tree and shrub pruning.

Bruce explained that he had received a letter from Simply Yards requesting an increase in monthly payments for the rest of the 2021 contracted agreement. The Board will be involved in a discussion with Simply Yards concerning this issue.

UNFINISHED BUSINESS: The annual Cedar Springs Picnic this August will be sponsored by Joan Mickelson. August 14, 2021 has been chosen as the date for the picnic.

NEW BUSINESS: Hildy Radke made a written request asking permission to install retractable screen doors on her front and back door of her unit. The frames will be white to blend with the present trim. Cele made a motion to allow Hildy Radke to install the retractable screens on her front and back doors. The motion was second by Kippy. The motion passed.

ANNOUNCEMENTS: Cedar Springs picnic will be August 14th location to be announced. The next Board meeting will be September 8th at 3:00 PM at 1802 39th Court.

The meeting was adjourned at 5:00 PM. 

Respectfully submitted,
Kippy Strandberg

Cedar Springs HOA Board Minutes - May 26, 2021

CALL TO ORDER: The meeting was called to order by the President, Paul Stannert at 3:00 PM.

PRESENT: Paul Stannert, Kippy Strandberg, Cele Westlake, Bruce Janicula, Simone Caracciolo, and Joan Mickelson.

ABSENT: Art Shotwell.

APPROVAL OF PREVIOUS MEETING MINUTES: Minutes were unanimously approved.

PRESIDENT’S REPORT: Paul Stannert reported on window repairs and the estimated cost of these repairs. The roof repair on 1902 Lane was completed. Phase II painting will begin the last week in June. The homes to be painted are 1809, 1811, 1813, 1815, 1817, 1819, 1901, 1903, 1907, and 1909. These homeowners will need to choose a door color and have new outdoor light fixtures available so the painters can install them. The door colors you may choose from are green, red, terra-cotta, or blue. The Court homes have example of each of these colors.

SECRETARY’S REPORT: Kippy Strandberg read the letter sent by the Association to The Church of Jesus Christ of the Latter Day Saints concerning the disruptions occurring in their parking lot. The Church’s reply letter was also read to the Board. The letter indicated that the Church appreciated out concerns and would be installing a camera to record any unauthorized activities which would then be reported to the police. This would hopefully discourage disruptions in the parking lot. They stated that Cedar Springs has been a wonderful neighbor and they want to continue a good relationship with our neighborhood.

TREASURER’S REPORT: The Reserve Account, the Insurance Account, and the Operational Account are all balanced according to the budget.

LANDSCAPE REPORT: Bruce Janicula reported that one sprinkler box was replaced. The sprinklers are running twice weekly on Mondays and Thursdays. Bruce asked homeowners to gently press down any sprinkler heads that remain extended after watering has stopped. One dead shrub was replaced. The problem causing water to pool around home 1908 has been addressed.

UNFINISHED BUSINESS: None.

NEW BUSINESS: Paul Stannert explained that Phase I Fencing was recently completed. Phase II Fencing will be completed in 2022

ANNOUNCEMENTS: The next Board Meeting will be Thursday, July 8, 2021 at 3:00 PM. The meeting will be held at 1802, 39th Court.

The meeting was adjourned at 4:30 PM. Respectfully submitted,

Katherine Strandberg
Cedar Springs Association Secretary

Cedar Springs Homeowners Board Minutes March 24, 2021

 CEDAR SPRINGS HOMEOWNERS ASSOCIATION

MINUTES 

WEDNESDAY, MARCH 24, 2021 ZOOM MEETING

PRESENT: Paul Stannert, Kippy Strandberg, Cele Westlake, Bruce Janicula, Art Shotwell, and Simone Caracciolo
ABSENT: Joan Mickelson

MINUTES APPROVAL: None to approve. PRESIDENT’S REPORT: Nothing to report.

SECRETARY’S REPORT: All but two Water Safety and Emergency Contact Forms have been returned.

TREASURER’S REPORT: Cele Westlake explained that the budget is on track and all homeowners have paid their dues.

LANDSCAPE REPORT: Bruce Janicula reported that mulching around the front of the Cedar Springs Lane homes has been completed. Iron application to control moss growing in the grass has been applied on both the Court and Lane yards. Work has started on the French Drain around 1815. Two dead shrubs have been removed. The shrubs around the Phase Two Homes being painted this year will be pruned to make it easier to paint these homes. Bruce asked, in the future, that any downspout repairs avoid sprinkler heads. A few sprinkler heads will have to be moved because of this problem.

UNFINISHED BUSINESS: None to report.

NEW BUSINESS: Carol Perry and Vince Sellen have windows that are having difficulty opening and closing. The Board discussed the CC&Rs explaining whose responsibility it is for covering the cost of these repairs. It was decided that more information should be gathered before making a decision.

Bill and Cele Westlake submitted a written request for permission to install a tubular skylight in their utility room. Art Shotwell made a motion to approve this request. Simone Caracciolo seconded the motion. Motion passed with 5 yes votes and one abstention.

ANNOUNCEMENTS: The next Board meeting will be May 26, 2021 at 3:00 PM. Location to be announced.

The meeting was adjourned at 4:30 PM. Respectfully submitted,

Kippy Strandberg
Cedar Springs Association Secretary

Minutes from 2021 Annual Homeowners Meeting

 CEDAR SPRINGS HOMEOWNERS ASSOCIATION

ANNUAL MEETING MINUTES

FEBRUARY 13, 2021

ZOOM MEETING 

cedarspringshoa.blogspot.com

CALL TO ORDER: The meeting was called to order by the President, Paul Stannert, at 10:00 PM.

ROLL CALL: Kippy Strandberg, the secretary, announced a quorum of 24 homeowners present.

PRESENT: Stannert (1801), Sellen (1802), Mays(1803), Caracciolo/Dos Santos (1804), Dale (1805), Laiche (1806), Welchko (1807), Petrin (1808), Yankacy (1812), Gauthier (1813), Mickelson (1815), Winge (1817), Perry (1819), Radke (1901), Cawrse (1902), Metcalf/Terrell (1903), Rothman (1908), Haper/Thomas (1909), Shotwell/Lamborn (1910), Strandberg (1802 Ct.), Westlake n(1803 Ct.), Theny (1806 Ct.), Janicula (1811 Ct.), Guard (1813 Ct.).

ABSENT: Kudelko (1809), Vorel (1810), Rietzel (1811), Taylor (1907).

APPROVAL OF MINUTES: The reading of the February 15, 2020 minutes was waived. It was noted that “February” needed to be added to the title of the 2020 minute. Cele Westlake moved to approve the minutes with the correction, and Joan Mickelson seconded the motion. The motion passed.

PRESIDENT’S REPORT: Paul Stannert reported that his focus has been on the financial health of our Reserve Account. 2020’s Reserve Account expenses were $49,219.60. 2021’s scheduled expenses are $46,261.22. The HOA added $30,012 to the Reserve Account in 2020.

The Board made the decision to increase our replacement cost in our insurance policy to $200/square foot. This resulted in an increase cost of $5,215 bringing our estimated insurance cost to $23,095.80 for 2020.

The Board decided to adjust the painting cycle for the exterior of our homes to a 3 phase cycle saving time and money. 5 buildings were painted in 2020, 5 will be painted in 2021, and five will be painted in 2022. The 5 buildings painted in 2020 cost $35,238. The 5 buildings to be painted in 2021 are estimated to cost $36,000.

The 2020 Phase II gutter repair and replacement project expense came to $7,214.96. Four more units have reported leaks that will be addressed as soon as they can be scheduled. The estimated cost for these repairs is $3,500.

Asphalt repairs on the 39th Court street cost $2,474.98.

There were some unscheduled costs of repair in 2020 that amounted to $3,666.02. These were paid out of the reserve account.

PABCO Roofing Products Lab determined that 8 of the 15 buildings in Cedar Springs have 40 year shingles and the remaining have 30 year shingles. Thus the roof replacement will start ten years sooner for the 30 year shingle buildings, putting stress on the Reserve Account that much sooner. It has not been determined when this replacement should start.

For more details of the Presidents Report please refer to the Presidents Report included in your Annual Meeting packet.

TREASURER’S REPORT: Cele Westlake reported that we started 2020 with $116,388.38 - $105,849.28 in the Reserve Account. We ended the year with $94,855.55 in our three accounts. After transferring $7000 from the Insurance and Operations accounts the Reserve account was $86,641.68.

Most line items in the approved 2020 Budget were on target.

• Insurance for 2020 was $20,545.
• Landscape costs were $49,550.66.
• Phase I building exterior painting costs were $35,238.60.
• Phase II Gutter Replacement was $7,214.96
• 39th Court Asphalt Sealing was $2,114.70.

• Unexpected expenses were $4,291.

For the 2021 Budget we are looking at the following expenses.

• Insurance rates are increasing by $400.
• Furin, our accounting firm, is increasing rates to $425 per month. Landscaping budget will increase $200.
• Fencing replacement will cost $8,761.22.
• An extensive Reserve Study will cost $1,845. 

If you would like more details about Cedar Springs Budget, please refer to the Treasurer’s Report provided in the Annual Meeting Packet.

LANDSCAPE REPORT: Bruce Janicula reported on the following 2020 landscape projects.

• Continuing to update the sprinkler system resulted in lower costs ($3007) and lower water usage.
• Two failed sprinkler control boxes were replaced.
• Mulching on 39th Court was completed.

• Tree removal and trimming was completed.

These are the 2021 landscaping objectives.

• Retain Simply Yards for 2021 at no increased cost.
• A French Drain will be installed between 1815 and 1817 to alleviate water drainage issues.
• Mulching will be done on a three year cycle to better plan for budgeting.
• Continue to update the sprinkler system.

• One additional tree removal and trimming around the perimeter of the property is scheduled.

If you would like more details about Cedar Springs Landscape projects, please refer to the Landscaping Report provided in the Annual Meeting Packet.

2021 NEW BUSINESS: Paul Stannert asked for a motion to accept the 2021 Budget. Art Shotwell made the motion to approve the 2021 Budget and Bruce Janicula seconded the motion. A discussion followed. Paul Stannert said there would not be an increase in monthly Cedar Springs dues. Doug Winge felt dues should be raised to help increase the Reserve Account. Paul stated that many homeowners are on fixed incomes and that monthly dues had never been raised in two consecutive years. A vote on the motion was called and passed unanimously.

Paul Stannert invited any member interested in joining the Cedar Springs Board to please do so. The current Board members said they would continue on the Board. Vince Sellen made a motion to accept Paul Stannert, Kippy Strandberg, Cele Westlake, Bruce Janicula, Art Shotwell, Joan Mickelson,
and Simone Carocciolo as Board members. Bob Gauthier seconded the motion. Art Shotwell called for a vote. The motion passed unanimously.

ANNOUNCEMENTS: All homeowners were asked to return the Contact and Water Safety form as quickly as possible to Kippy Strandberg. Homeowners can mail them or hand deliver them to Kippy’s home at 1802 39th Court.

The meeting was adjourned at 11:30 PM.

Respectfully submitted,

Kippy Strandberg Cedar Springs HOA Treasurer