Cedar Springs Homeowner’s Association
Board Meeting
1903 Cedar Springs Lane
March 7, 2018 Minutes
Board Members Present: Steve Daly, Paul Davallou, Paul Stannert, Linda Janicula (for Bruce Janicula), Lynda Harper, Lexie Lamborn (for Art Shotwell). Absent Board Members: Kippy Strandberg
The initial organizational meeting of the new HOA Board was called to order at 4:30 p.m.
Steve Daly conducted the meeting as past President of the HOA Board. We reviewed the agenda of the Annual Meeting held Saturday, February 24, 2017 as the minutes are not ready yet. We discussed the various reports and asked if there are any suggested changes for next year. Thanks to Lynda Harper for her work on assembling the handouts.
Treasurer’s Report-a sample was distributed from another HOA as a possible template for next year’s report.
Financial Review-Thanks to Doug Winge and Lynda H. for their work on the review. They recommend this be done every other year. It was pointed out that the Association needs to vote every year on whether or not to conduct an audit. Our last audit was done in 2008 at a cost of approximately $4,000. The vote at this year’s annual meeting on 3/7/18 was not to do an audit.
Reserve account-Paul D. pointed out that checks written from our Reserve account need to be signed by a board member. There was discussion about it not being appropriate to budget for the Reserve Account. This discussion will continue
Bill paying-The regular scheduled checks from our Operating Funds are routinely signed by Furin & Company. They contact the Treasurer for approval with any exceptions before issuing checks.
Contact Sheets-many homeowners turned in the updated Contact Sheets at the Annual Meeting. Some are arriving at Furin & Co. Past Secretary, Candy Cooper, has them collected at this point.
Landscaping-Bob Gauthier has given his binders and records to Bruce Janicula. Note that there is a good Job Description for expectations for the Landscape Company. Some concerns have been expressed about the new crew from Simply Yards. Bruce wants to give them a chance to know our grounds. There was discussion about spreading the costs of mulching over several years. Also, there was discussion on the needed fence repairs. Some slats are missing. Most felt that replacing was necessary rather than eliminating the fencing.
New Business
Officers for 2018 were selected: Steve Daly is President, Paul Davallou is Treasurer and Lynda Harper is Secretary with assistance from Kippy Strandberg. At Large Members are: Paul Stannert. Kippy Strandberg and Art Shotwell.
Insurance
Our current HOA Insurance is with CAU. The members would like to have other insurance companies researched.
Attic Issues
There was discussion of the attic problems found at 1908. Steve Daly felt the answer he sent via email to Candy Cooper on 3/4/18 decided the issue: “I spoke with Art, Paul Stannert and Bob G. in regard to any board approval needed, based on the results of Jill’s inspections. Unless the moisture was caused by a leak from the roof, vent, skylight or something the HOA would be responsible for, there is no need to get board approval. The only other reason the President would get involved would be if there was an insurance claim against CAU”.
Further discussion determined that the House Rules may need to add specific language to cover these types of issues. “The HOA is responsible for: ______________. All else, the HOA is not.” This was one suggestion.
Property Management-Kimberli Gregory of Century 21
A brainstorming discussion was held on the possibility of a 6-month trial with Kimberli as Property Manager. She has revised her proposal which includes retaining Furin & Co. handling our finances as usual and her taking over the duties in her proposal. Steve was hoping a reduction in Furin’s charges would balance some of the costs of a Property Manager. Steve suggested Doug Winge, with his background in finance, would be good to evaluate Kimberli’s possible future role in billpaying. Would Century 21’s bookkeeping process be available to her. A possible schedule for her to attend Board meetings was discussed.
Concern about replacing Desha Furin as Administrator on our HOA Accounts was expressed and will be explored further. Will Kimberli be an Independent Contractor and, if so, would the E & O Insurance at Century 21 still cover her?
Scheduling:
2018 Meetings every other month on Wednesdays at 4:30 p.m at Kippy Strandberg’s house at 1802 39th Court.
April 4
June 6
August 1
October 24
December 5
January 23, 2019
The meeting was adjourned at 6 p.m.
Respectfully submitted,
Lexie Lamborn, Acting Secretary
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