CEDAR SPRINGS HOMEOWNERS ASSOCIATION
MEETING OF BOARD OF DIRECTORS
WEDNESDAY, MARCH 4, 2015
MINUTES
Present: Candy Cooper, Steve Daly, Bob Gauthier, Naomi Hanson, Ted Krieg, Art Shotwell, Paul Stannert
Guests: Andrea Gauthier, Doug Winge
The meeting was called to order by president Steve Daly. Steve moved and Candy seconded to approve the February 4 organizational meeting of the board. The motion passed unanimously.
The president reviewed the minutes of the January 24 annual meeting of the organization. There were several discussion points. Bob Gauthier confirmed that he wanted to be the designated contact person with Simply Yards. Jean Taylor will continue to coordinate landscape needs with Bob. Alex Taylor will continue to be the contact person regarding the sprinkler system. Alex has the map of the system and it was suggested that Vince Sellen has another copy of the map. Bob will check with Vince
The secretary will send out a notice to the membership reminding them that the dues will increase to $250 on April 1. There is no action needed by members regarding this change.
Art reported that the treasurer’s report was essentially the same as in January as he had not received an update from Furin. Taxes have been paid. Furin is presently charging $180 for their services. Their fee will be increasing in the near future.
Bob reported that the landscaping is looking better and he has heard the same from other residents of Cedar Springs. Two plants were removed from Cedar Springs Lane and one from 39th Court. Moss removal will begin soon. It was decided to use green flags to indicate where work is needed. There are two downed trees – one behind Art Shotwell’s and one on 39th Court.
The work order book was discussed. Any work that needs to be done in the development outside regular landscape needs need to be written up as a work order before action is taken and given to Bob Gauthier. The process was discussed. If a homeowner needs work done (i.e., a leaky roof), they first must get a bid from the vendor. The board is going to prepare a list of approved vendors to be provided to the membership for various jobs. This work order will be given to the president for approval and then provided to the treasurer. It was pointed out that in some instances this process was not followed in the past. It is noted that the vendor list is necessary in case there is a need that requires immediate attention.
The Level III Study Questionnaire for the Reserve Study needs to be completed at the cost of $350. Art indicated that he will complete the questionnaire by the May meeting.
The Professional Management Services consideration was discussed. Clarification of the process was requested. At this time a one-page wish list has been prepared. No decision has been made. Further discussion will take place at the next meeting. It was pointed out that the charges paid for services provided by Furin were reasonable. They, however, do not manage other areas of the development. Candy offered to look at the one page list and report back to the board.
There are two possible vendors (Total Home and Son House) for taking care of the downed trees mentioned earlier. After discussion Naomi Hanson moved and Bob Gauthier seconded to negotiate with Son House for the removal of the trees at the cost of no more than $400 with the understanding that he may take some of the wood for his own use as firewood. Bob and Doug will work with him on the process. The motion passed unanimously. If it is necessary to do replacement planting, this will be considered for the fall with a look at budget constraints.
Although it was announced that the next meeting of the board would be May 6, because of member conflicts, the meeting has been moved to Wednesday, April 29. The location will be at either the Kriegs or Gauthiers.
The meeting adjourned at 5:50 p.m.
Next board meeting: Wednesday, April 29 @ 4:30 pm at 1813 Cedar Springs Lane.
Respectfully submitted,
Naomi Hanson
Secretary
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