Minutes of January 13, 2015 Board Meeting

CEDAR SPRINGS HOMEOWNERS ASSOCIATION

MEETING OF BOARD OF DIRECTORS

TUESDAY, JANUARY 13, 2015

MINUTES

Present:

President: Vince Sellen

Vice President: Paul Stannert

Secretary: Naomi Hanson

Treasurer: Art Shotwell

Board Members: Jean Taylor, Steve Daly, Ted Krieg

Guests: Andrea Gauthier, Kippy Strandberg

The meeting was called to order by president Vince Sellen at 5:00 p.m. at the home of Ted Krieg. 

Vince announced that there were two matters for discussion at this special meeting.  The first was awarding of bids for the cutting or reduction of two red alder trees behind the Kriegs/Gauthiers and the cutting and reduction of the willow by the Strandbergs.  Bids had been received from both Insight Tree Care (Ryan Woofenden) and Eager Beaver.  Insight Tree Care bid $927.98 for the two alders and $1,426.90 for the willow.  Eager Beaver bid $759.50 for the alders and $1,085 for the willow.  Discussion ensued as to the content of the bids provided by both companies.  Paul Stannert moved and Art Shotwell seconded to accept the bid of Insight Tree Care with regard to the two alders behind Kriegs/Gauthiers.  The motion passed unanimously.  Paul Stannert moved and Art Shotwell seconded to accept the bid of Insight Tree Care with regard to the willow.  Discussion ensued regarding the different bid amounts. The motion passed with Jean Taylor voting no and Art Shotwell abstaining. It was generally felt that the work provided by Insight Tree Care was more acceptable with regard to method of cutting and/or reduction and the preparation and removal and/or distribution of the resulting cut branches. It was agreed that Mr. Woofenden would be a good resource for any future tree removal/reduction needs.

Vince then led discussion regarding the choice of a landscape company beginning on April 1, 2015.  Don Hanson had provided the information he received from Simply Yards and from John Bruemmer (Total Home Service).  He did not receive any information from ProScapes after logging multiple calls.  It was determined that Mr Bruemmer’s bid was too expensive.  Jean Taylor wanted the assurance that, if Green Street’s contract was not renewed for another year, that there would be the assurance that Brian from Green Street would work with the irrigation system before March 31, 2014 since he knows the system.  Steve Daly moved and Art Shotwell seconded to contract with Simply Yards beginning April 1, 2015.  The motion passed unanimously.  It was suggested that Brian might be approached to see if he would consider contracting independently to work with our irrigation system.

The secretary was asked to write a letter to Green Street indicating its contract would not be renewed (but confirming that Brian would complete the irrigation work before March 31), to Simply Yards to announce the board’s decision and set forth the agreed terms, and to TruGreen confirming the cancellation of their services. 

The annual meeting was discussed with possible members for the next Board of Directors mentioned.  Board members were asked to be at the library at 9 a.m. to prepare for the meeting. 

The meeting adjourned at 6:00 p.m. 

Respectfully submitted,

Naomi Hanson
Secretary