CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
THURSDAY, FEBRUARY 7, 2013
MINUTES
Present:
Vince Sellen, Jean Taylor, Doug Winge, Marilyn Cawrse, Naomi Hanson
Guests:
Don Hanson and Art Shotwell
The meeting was called to order at 5:05 p.m. at the home of Vince Sellen.
Officers were appointed as follows:
President: Vince Sellen
Vice President/Treasurer: Doug Winge
Secretary: Naomi Hanson
Board Member at Large: Marilyn Cawrse
Landscape Coordinator: Jean Taylor
Vince stated that Marcela Vorel at 1810 Cedar Springs Lane had noted that two slats in the fence behind her dwelling needed repair. Vince will talk to Mike Miller about making those repairs. Jean Taylor noted that work orders need to be filled out when the association hires work done. Jean has the forms. When completed, the work orders should be given to the treasurer so he is aware of work being contracted to coordinate with statements received.
It is unknown when exactly the painting of the following units will take place but we are first on the list for spring. The units being painted are 1805 and 1807, 1809 and 1811, and 1813 and 1815. Doors on 39th Court will also be painted. Vince will contact the painter to determine as close as possible when the painting might begin.
It was felt that the annual membership meeting went well with a good attendance.
Art has given the association mailbox key to Jean Taylor. Statements should be sent to the association post office box (Cedar Springs Homeowners Association, PO Box 1723, Anacortes, WA 98221). Art also provided the budget approved at the annual meeting to Furin and Company. The treasurer should check the mail box every couple weeks. Any invoices received should be approved by the treasurer before being turned over to Furin and Company for payment. Naomi Hanson moved and Jean Taylor seconded that Vince Sellen and Doug Winge have signature authority at Whidbey Bank. The motion passed unanimously. Vince will get the signature cards changed for the bank. Vince will talk to Furin and Company to confirm their contracted responsibilities, including monthly financial statements. The treasurer can approve invoices or expenses up to $500. Amounts higher go to the board.
Simply Yards spent two days doing clean up around the development. They were not able to complete all areas. The perennials need to be trimmed.
The extension of the sprinkler system to the area behind 1806 and 1808 needs to be taken care of this spring. Jerry Martin was watering the boundary trees by hand since the sprinklers do not reach that area.
Jean offered to organize the cleaning of the dryer vents and also the washing of the skylights. Homeowners pay for these expenses. The secretary will send out a form with the minutes where owners can indicate an interest. The price will depend on the participation number. The forms need to be turned in to Jean by April 1.
Future board meetings will be determined at a later date.
The meeting was adjourned at 5:55 p.m.
Respectfully submitted,
Naomi Hanson
Secretary
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