Minutes of June 4, 2012 Board Meeting

CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS SPECIAL MEETING
MONDAY, JUNE 4, 2012

MINUTES

Present:

President: Paul Stannert
Secretary: Naomi Hanson
Treasurer: Art Shotwell
Board Member at Large: Jean Taylor

Absent:  Vice President, Vince Sellen and Landscape Coordinator, Susan Miller.

A special meeting of the board of directors was called to order at 5:32 p.m. by President Paul Stannert at the home of Jean Taylor (1907 Cedar Springs Lane). 

The purpose of the meeting was to decide what should be done regarding the large branch which had fallen at the edge of the wetlands behind the Taylor condominium.  At the May 9 meeting it was reported that the Anacortes Planning Department had suggested that a possible remedy was to plant native Nootka roses to form a hedge around that section of the buffer to prevent entry.  However, if Cedar Springs HOA decided that this was not a desirable remedy, it could discuss the removing of the branch and replanting in the area as mitigation.

Since the May 9 meeting, the split branch has fallen to the ground causing, among other things, difficulty for our landscapers to mow in that area.  Mrs. Taylor has requested of each board member that the branch be removed, hence the reason for the special board meeting.  The secretary has received emails from Mr. Sellen and Ms. Miller indicating their inability to attend the special meeting and agreeing that the tree limb should be removed.  A copy of that correspondence is attached.

MOTION: Jean Taylor moved and Naomi Hanson seconded that the fallen branch in the wetlands area behind 1907 Cedar Springs Lane be cut down and placed deeper in the wetlands at a cost not to exceed $500. 

Discussion was held.  Mrs. Taylor felt that the branch was a danger in its present state and that other members of the HOA had also voiced concern.  Mr. Stannert was not convinced that the branch presented a danger since it now lay on the ground.  Ms. Hanson suggested that perhaps the Eager Beaver bid would now be lower since the branch now rested on the ground and it would just be cut and placed further back in the wetlands.

President Stannert called for a vote.  Hanson, Shotwell, and Taylor voted yes.  Stannert voted no.  The motion passed.

Mr. Stannert will convey the HOA’s decision to the Anacortes Planning Department and ask for approval and mitigation requirements, if any. 

It was decided that matters such as this will be considered on a case by case basis.

After approval is received from the City, Jean Taylor and/or Susan Miller will contact Eager Beaver to confirm their cost and make arrangements for the cutting and moving of the branch.

The meeting was adjourned at 5:45 p.m.

Respectfully submitted,
Naomi Hanson, Secretary