Minutes of May 9, 2012 Board Meeting

CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
WEDNESDAY, MAY 9, 2012

MINUTES

Present:

President: Paul Stannert
Vice President: Vince Sellen
Secretary: Naomi Hanson
Treasurer: Art Shotwell
Board Member at Large: Jean Taylor
Landscape Coordinator: Susan Miller
Guest:  Faye Levitz

The meeting was called to order at 5:06 p.m. by president Paul Stannert at the home of Jean Taylor (1907 Cedar Springs Lane). 

Treasurer Art Shotwell reported that he had received the insurance policy renewal information.  The deductible has changed from $2,500 to $5,000.  The total statement for the coming year is $13,775.  It was decided that the president and treasurer would compare last year’s policy with the proposed new policy before making the initial payment.  It was also suggested that it be determined what membership dues pay for so that members understand why the increase in monthly dues was necessary. 

It was suggested that the association be aware of updated information regarding homeowner associations.  A good source of this information is through the Washington State Chapter of the Community Associations Institute.  The website is http://www.wscai.org.  The site contains helpful information for board members of homeowner associations including educational seminar dates.

Susan Miller gave a landscape report.  Sixty to 70 plants are being planted around Cedar Springs.  This is the second year of the 5-year plan.  $4,900 has been budgeted for this year.  About $1,600 has been spent on soil and plants thus far.  Susan is budgeted about $1,500 for wetlands-related projects.  She indicated that she and Doug Winge are working on a plan for those 12-13 units whose back yards have encroached into the wetlands. 

Jean Taylor reported that there is a split branch behind their house on the edge of the wetlands area.  Contact has been made with the City of Anacortes as to what action can be taken in that regard.  Paul reported that a letter had been received from the City which seemed to suggest that nothing be done.  However, the association can present other solutions.  Members of the board will look at the tree after the meeting and determine the next step to be taken.

Vince Sellen asked what action, if any, will be needed regarding the big rock on 39th Court which was moved during the winter, resulting in a large hole.  It was suggested that the hole be filled and plantings added.  No action was taken at this time.

The sprinkler system was checked on May 8 and all is fine.  Some of the new plants are in the way of the sprinkler heads.  It was suggested that it is easier to move the sprinkler heads than the plants.

Paul had investigated whether the association’s insurance would cover the cost of replacing the patios as discussed at recent board meetings.  It was determined that this was not covered.  The warranty has also expired.  It was suggested that the association have an individual independently look at each patio to determine the need for replacement.  Paul would check with the City to see if they knew of a person who could do this; Vince would also make some contacts.

During the month of June there will be a walk through regarding the wetlands.  Jean, Susan, and Art want to be present.  A back flow study will be done by June 1.

The board discussed the considered concern regarding dog excrement not being picked up by individuals from 1819 Cedar Springs Lane.  A letter has been sent and personal contacts have been made.  Paul and Jean indicated they would attempt a personal visit with the owner.  The CC&Rs indicate that a fine can be charged if the situation continues.

It was decided to reserve July 28 for the community picnic.  Paul will check to see if this conflicts with any other events in Anacortes. No location was selected.

Naomi mentioned that the March minutes were not on the association blog.  Art and Paul will work on adding them. 

Naomi also mentioned that the mailboxes might need some cleanup after the winter months.  No action was taken.

The next scheduled meeting of the board will be Wednesday, July 25, at 5 p.m. at the home of Art Shotwell. 

The meeting was adjourned.

Respectfully submitted,

Naomi Hanson, Secretary

Minutes of March 21, 2012 Board meeting

Cedar Springs Homeowners Association
Board of Directors Organizational Meeting
Wednesday, March 21, 2012

Present: Art Shotwell, Paul Stannert, Jean Taylor, Susan Miller and Vince Sellen
The meeting was called to order at 5:10 p.m. by Paul Stannert.

It was agreed that notice shall be posted at both mailbox locations two weeks prior to Board meetings, as both a courtesy and an invitation to interested homeowners. 

Art Shotwell reported that the ACH program as a means for paying monthly dues is ready to be implemented beginning April 1, 2012 – as scheduled.

Susan Miller presented a plan for this year’s Landscaping project for non-wetland areas which was approved.
It was approved that a letter be written and delivered to Mary Helene Halsey per 11.10 of CC & R’s regarding animals –  to include allowing a dog to run at large and for the non-removal of animal waste from common areas  within and around 1819 Cedar Springs Lane.

It was approved that Jean Taylor get a bid from Eager Beaver on limb and or tree removal as necessary at 1909 Cedar Springs Lane.  Appropriate action will be agreed to by the board with the City’s approval. 

Vince Sellen reminded us of the importance of calling 911 when any activity appears out of the ordinary.

It was approved that the 2012 Landscaping Agreement with Simply Yards be accepted as written in 2008.  An addendum will be written by Susan Miller, approved by the board and submitted to Simply Yards that prevents the application of pesticides and or herbicides within the protected areas.

A fresh look at patio replacements for 1802, 1804, 1806, 1808, 1810, and 1812 to include possible insurance coverage will take place before our next meeting which is scheduled for 5:00 p.m. on May 9, 2012 at Jean Taylors.

The meeting was adjourned at 6:30 p.m.

Respectfully submitted,
Paul Stannert for Naomi Hanson (Secretary)