Cedar Springs Homeowner’s Association
Board Meeting
1806 Cedar Springs Lane
January 10, 2011
Minutes
Board Members Present: Don Hanson, Paul Davallou, Jerry Martin, Alex Taylor, Jan Martin, Lexie Lamborn, Guests: Jean Taylor & Susan Miller
Call to Order; Meeting was called to Order at 7:06 p.m.
Secretary Report
Minutes of the November 2, 2010 Board meeting were accepted as distributed.
Treasurer Report
Jerry Martin read the highlights of the report prepared for 12/31/10 by Suzanne Butler of Furin & Company. Available Funds on 12/31/10 in the various accounts are as follows: Operating: $2,526.86; Insurance: $350.83; Reserve: $59,641.27.
Landscape Committee Report
Susan Miller presented a preliminary estimate from Simply Yards for some of the proposed improvements to the soil and plantings as a part of a five-year plan to enhance our landscaping. The Board discussed ways we could reduce the cost but get a start on the improvements. Adjustments were made to the proposed 2011 Budget for consideration at our Annual Meeting on January 29, 2011.
The downed limb in the creek area was taken care of by Eager Beaver Tree Trimmers.
Homeowners who wish to replace or add plantings are reminded that they should review any plans with the landscaping committee before beginning. Landscaping and yard issues should be brought to the attention of Jan Martin (293-1894) or Susan Miller (299-8900).
Homeowner Concerns for Board Review/Consideration
None.
Old Business
Creek “Bridge” It appears that the pea gravel to cover the roots near the bridge has not been done. Susan will follow up.
Earthquake Insurance – Don distributed information about earthquake insurance to the board members. It will be included in the notice going out for our Annual Meeting.
Recruitment of Board members – Paul Stannert, Gretchen Sellen and Jerry Martin have so far agreed to run for Board positions at the annual meeting. Various Board members will follow up by asking other homeowners.
New Business
Alex Taylor brought up the need for an annual Back Flow Test of our sprinkler system. The cost is already included in the proposed 2011 Budget. Paul Davallou moved and Jerry Martin seconded that we again engage Blythe Plumbing tor the backflow testing. Motion carried.
A question was raised about the safe keeping of HOA documents such as warrantees for things like roofing materials and exteriors. The Board would prefer that this type of items be stored at Furin & Company. Further research will be done to locate the documents.
The agenda for the Annual Meeting was discussed. We will have coffee, tea and donuts available and volunteers were drafted. The agenda with an attached proxy and back-up information will be mailed later this week with a cover letter prepared by Don Hanson.
The revised proposed budget was reviewed. Jerry Martin moved and Alex Taylor seconded that we present the revised proposed budget for 2011 to the HOA members for approval at our annual meeting. Motion carried.
Scheduling
The Cedar Springs HOA Annual Meeting is scheduled for Saturday, January 29, 2011 at 10 a.m. in the Anacortes Library.
The new Board elected at the Annual Meeting will determine the date and time for the next Board meeting.
The meeting was adjourned at 8:55 p.m.
LL
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