Cedar Springs Homeowner’s Association
Board Meeting
April 9, 2007
Minutes
Board Members Present: Vince Sellen, Rebecca Flint, Kippy Strandberg, Art Shotwell, Alex Taylor
Guests: Susan Miller, Jan Berry, Lexie Lamborn
Call to Order:
The meeting called to order by Alex Taylor at 7:04 p.m. at Vince Sellen’s home.
Election of President and selection of other positions:
Vince Sellen was elected President
Vince appointed the following: Alex Taylor as Vice President, Kippy Strandberg as Grounds Coordinator, Art Shotwell as Treasurer. Jean Thomas may be available as Secretary after June 2007.
Discussion of March General Meeting which was held on March 24, 2007:
a. Amendment to CC&Rs
There was concern about the wording of the proposed change about not allowing rentals after the current units used as rentals are sold. The 24 ballots were 16 for, 6 opposed and 2 abstentions.
The Board plans to re-draft the proposal and include house rules and procedures to clarify the proposed amendment. For instance: house sitting would be okay, renting a room in the unit would be okay.
Issue of Secretary Duties:
Jean Thomas has volunteered to serve as Secretary for the Board but she isn’t available until June or July.
The Board felt that the current system of individual members responding to phone calls was working okay. The written requests for landscape problems is working well according to Kippy.
Additional secretarial duties can be performed by Lexie Lamborn at $25 per hour but only if assigned by the President.
Vince will check with Whidbey Island Bank about revising the signature cards. Vince, Alex and Art will be listed for the Board and there will be someone from
Furin & Associates.
Landscaping Report from Kippy:
CEDAR SPRINGS GROUNDS IMPROVEMENT REPORT as of 4/9/07
Finished:
1. Drainage problems around condos 1909, 1903, 1814, and 1819 have been completed.
2. Plants close to condos 1901, 1903, 1907, and 1804 on the Lane side have been moved.
3. The lawn at the entrance of the court area and across the street from condo 1811 has been replaced and the soil was amended.
4. Drain box completed.
5. As-built plans for the sprinkler system are completed.
Not Finished:
1. Rhododendron on the side of 1801 will be moved forward from the side of the house.
2. Sod will be laid down behind condo1811 and on the side of 1813.
3. Tree behind 1902 will be staked.
4. Tree will be moved in front of condo 1802 by the yellow fire hydrant on the semi circle driveway.
5. A shade tree behind condo 1808 will be selected and purchased by Jan Berry. The Board must OK the tree choice.
6. Two sick trees behind condo 1811 will be removed.
7. Dead branches around the pond area will be collected and removed to the back of the wetlands property.
8. Javier will demonstrate how the sprinkler system works to Alex Taylor.
Maintenance and Landscaping Problems:
Kippy reported that any one having problems with landscaping will need to fill out a work order with her. The work order will be brought to a Board meeting for approval and then the work order will be given to the appropriate vendor.
Vince reported that any maintenance needs will also need to be reported on a work order with him and that Board approval will be needed before a vendor is selected.
The Board would like to group projects for cost savings. Call Vince at 588-8986 if you are having problems with your gutters so we can determine the scope of current gutter problems.
Work Orders are available from Vince and Kippy.
Bylaw Development:
There was a discussion about the need for both Bylaws and House Rules. Vince will review and report back to the Board. Vince will be attending a program sponsored by the Washington State Chapter Community Associations Institute on April 12th and will report back if they cover this issue.
Other Business:
The Board is concerned about an owner unable to pay the full monthly assessment. Vince and Art will discuss and review with the owner.
NEXT BOARD MEETING SCHEDULED FOR MONDAY, MAY 14 at 7 p.m. at 1802
Respectfully submitted by Lexie Lamborn
4/12/07
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