Board Meeting Minutes for Cedar Springs Homeowners’ Association
November 7, 2006
Present were Board members Don Lapworth, Kippy Strandberg, Susan Miller, and Alec Taylor. Jan Berry attended as a guest.
The meeting was called to order at 7:00 p.m.
President’s Report
1. Alec Taylor has agreed to serve as Vice President of the Board in place of Barbara McLendon, who had to resign.
2. The revised and recorded CC&Rs are being distributed.
3. Follow-up items from the Homeowners’ Association meeting of October 31:
The homeowners approved the CC&Rs as amended by a vote of 17 to 1.
The homeowners approved the change to section 11.7 by a vote of 19 to 0.
The homeowners rejected the purchase of earthquake insurance for the association by a vote of 7 for and 10 against.
The Board agreed that for the next homeowners’ meeting, each unit represented will get a ballot as they sign in. If a homeowner cannot attend, they are to send a signed ballot to a member of the Board, or if they decide to send a proxy, they must indicate in writing that the person attending the meeting in their place is authorized to vote for them.
4. House Rules:
The Board voted to accept the House Rules (a condensation of the CC&Rs). They are to be given to all renters by the homeowners as well as to all new homeowners. House Rules can be changed by the Board without calling a general meeting of the entire association. House Rules cannot conflict with the CC&Rs. The House Rules are enclosed.
5. Mailboxes:
Jan Berry brought some photos of examples of locked mailboxes. The Board thought that the cost of purchasing and installing them ($4500 for the entire development) was too expensive.
6. Rodents:
Several units have reported problems with rodents. Some rodents are coming through misplaced hot water/steam vents. The vents are supposed to come through the side of the house, but a plumber put some through vents to the crawl spaces. If your vent goes into the crawl space, you may want to cover the vent with wire or steel wool such that air can get through but the rodents cannot. The City of Anacortes Maintenance Department has had workers here, and they have put out rodent bait. Please read the enclosed material on preventing rodents from taking up residence here.
7. Lighting for the entry sign:
Sterling Electric will install two 70 watt halogen lights in the flower bed below the sign at the entrance to the Lane. The current lighting did not conform to code and they do not work. A nine-foot by ten-foot area will be lit. The estimate for the job is $800.
8. The gutters need to be cleaned. Some are overflowing. Chuck Boyd will do the job. He is also going to do work on several fences that need repair.
Landscaping Report
John Childs has submitted a bid for landscaping and sprinkler work. The Board found the specifications too vague. Several Board members will meet with John Childs and walk the property with him and make a detailed list of exactly what will be done and the costs associated with each item. When the detailed bid is ready, it will be presented to the homeowners for a vote.
The Board requests that before people put plants in common areas that are not immediately around their units, they contact Kippy Strandberg to get approval for the plants. The same applies to planting new trees.
Treasurer’s Report
The treasurer was not able to attend the meeting.
The meeting was adjourned at 8:00 p.m.
Reminders
• It is requested that if homeowners have questions or concerns, they put them in writing and send them to the Board. If the matter is urgent, please indicate that it is, and indicate a date by when a response is needed. Someone from the Board will respond.
• The minutes can also be found at http://cedarspringshoa.blogspot.com/
Next Board Meeting will be December 5th at 7:00 p.m. at the Lapworths’ house.
Respectfully submitted,
Susan Miller
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