Cedar Springs Homeowners Association
Minutes from the 2005 Annual Meeting
The annual Meeting was held at the Anacortes Public Library on March 7th at 6 pm.
Present:
Lexie Lamborn, Janice Berry, Chuck Welchko, Art Shotwell, Clara Swiatkowski, Vi Welchko,
Gretchen Sellen, Stephen Swiatkowski , Don Lapworth, Vince Sellen , Linda Harris, Joyce Lapworth, Melissa Pratt, Ron Harris, Malcolm McLendon, Paul Stannert, Loretta Dutton , Barbara McLendon, Eloise Brookman , Mary Helene Halsey, Paula Dinnel, Paul Davallou, Susan Miller, Mark Eakin
This represented 16 out of 28 units.
I. The meeting was called to order and all homeowners present were introduced.
II. Report from officers:
President
Vince Sellen started by welcoming everyone and then proceeded to discuss the transition of the board from the oversight of Nels Strandberg and Strandberg Construction and the progress of the revision of the CC&Rs. He proposed increasing the board to include five members and discussed the procedures for the upcoming board election. The improved CC&Rs will be given to each homeowner and then a meeting will be held to discuss the changes at a date to be determined. He also reported on his research into having satellite dishes on the units. Some units may be able to have satellite dishes if they desire, depending on their location.
Treasurer
Art Shotwell's report consisted of reviewing the financial statement handed out to all present and proposing to redefine the relationship with our Accountant, Furin and Company. A motion to approve the proposal was put forward by Don Lapworth and seconded by Melissa Pratt. All present voted in favor. The proposal is attached to these minutes.
Secretary
Melissa Pratt reviewed the minutes from last year's annual meeting and then explained the contact information sheet. If you are going to be away from your home for any amount of time, you may leave information on how to contact you, or your representative, in the event of an emergency involving your Cedar Springs unit. The information will be not be used for any other purpose.
III. Reports from Liaisons
Art Cawrse was not present and the report was made for him by Vince Sellen. Having one point of contact for homeowners to contact concerning the landscaping was stressed. If you have any landscaping issues, continue to bring them to Art Cawrse (or to any board member in his absence) and he will liaise with Garner's Northwest. Overall satisfaction with the current landscaping service was expressed, with the monthly weeding schedule working well. Tent caterpillars were discovered and removed promptly by Garner's. Additional tent caterpillars have been noticed near 1806 39th Court. Dead plantings should also be brought to the attention of Art Cawrse. There is a dead rhododendron near 1813 Cedar Springs Lane.
There was no report from the Social Liaison, but at the end of the meeting a proposal to hold another Cedar Springs barbecue in July or August was made.
IV. Election of Officers for March 2005 to March 2006
Nomination sheets were handed to all present and the following people were nominated to be placed on the ballot and agreed to serve if elected:
- Art Shotwell
- Vince Sellen
- Melissa Pratt
- Art Cawrse
- Don Lapworth
Ballots will be handed out the week of 14-20 March and should be returned to Melissa Pratt at 1803 Cedar Springs Lane by March 30th.
V. Other Concerns
Mark Eakin brought up mail security. He suggested placing outgoing mail in your mailbox only in the morning of the day it is to go out. He is looking into the cost of lockable mailboxes for the community.
Paula Dinnel showed those present the circuit board that had failed in her furnace. If your heating system is blowing only cold air, and the fan fails to cut off after the correct temperature has been reached, this may have failed. It can be replaced at a cost of approximately $300 and has also had to be replaced in 1901 Cedar Springs Lane.
Barbara McLendon inquired if we had to clean out or dryer vents to satisfy insurance requirements. The board is looking into the issue and Barbara was going to ask her friend at another PUD what company performs the service.
Vince Sellen put forth a motion to send flowers to Ardeth Dunne to thank her for her service as secretary. Art Shotwell seconded the motion and all were in favor of sending flowers. The flowers have been sent and Ardeth sends her thanks.
The meeting was adjourned at 6:55 pm.
Respectfully Submitted,
Melissa Pratt
Secretary
