MARCH 5, 22022
COMBINATION ZOOM MEETING AND IN PERSON MEETING
CALL TO ORDER: The meeting was called to order at 10:00 AM at the Windermere Conference room.
ROLL CALL: Kippy Strandberg, the secretary, announced that the meeting has a quorum of 20 attendees.
PRESENT: Stannert (1801), Sellen (1802), Caracciolo/Dos Santos (1804), Laiche (1806), Weichko (1807), Gauthier (1813), Mickelson (1815), Perry (1819), Radke (1901), Metcalfe/Terrell (1903), Harper (1909), Shotwell/Lamborn (1910), Strandberg (1802 Ct.), Westlake (1804 Ct.), Janicula (1811 Ct.), Guard (1813 Ct.).
PROXY: Dale (1805), Petrin (1808), Theny (1806), Cawrse (1902).
ABSENT: Mays (1803), Kudelko (1809), Vorel (1810), Rietzel (1811), Yankacy (1812), Winge (1817), Moore (1907), Petro (1908).
APPROVAL OF THE MINUTES: Cele Westlake made a motion to waive reading the February 13, 2021 Annual Meeting Minutes. This was seconded and approved.
PRESIDENT’S REPORT: Paul Stannert explained the President’s Report which was included in the Annual meeting packet. The HOA was able to put $33,734 of the annual dues income into the Reserve Account leaving a year-end- balance of $64,575 on December 2021. However, based on the 2021 Reserve Funding Study Analysis the current level of contributions to the Reserve Account would not be adequate to fund long term expenses.
The total Reserve Account expenses for 2021 amounted to $54,347. The HOA has scheduled expenses for 2022 that total $59,580. In 2021, Phase 2 of the painting project was completed at a cost of $33,895 leaving 5 units to be painted in 2022. Unscheduled cost of repairs done in 2021 amounted to $6,128 paid out of the Reserve Account.
SECRETARY’S REPORT: Kippy Strandberg announced that 11 homeowners have not turned in their Water Detector Form. This could affect insurance coverage. If homeowners need any water detectors contact Art Shotwell.
TREASURER’S REPORT: Cele Westlake reviewed the Statement of Assessments and Expenses Forms she included in the Annual Meeting Packet. Please refer to these forms for a detailed outline of all expenses for 2021.
Cele explained that we have 3 accounts, Insurance, Operations, and Reserve. Because she is concerned that out current dues will not adequately fund future expenses, she provided a graph that illustrates four different dues assessments and their long term projections. Please refer to this information for a more detailed explanation.
Cele is concerned that our current dues assessment will not adequately cover future expenditures.
LANDSCAPE REPORT: Bruce Janicula provided a handout outlining the 2021 landscape expenditures and the 2022 projected landscape expenditures. The total expenditures for 2021 were $49,877.38 and the expenditures for 2022 are projected to be $40506.40. A decrease of 18.8%. Refer to the handout for more details.
Bruce explained that the Board decided to hire Martin’s Landscape Company rather that Simply Yards because they had good references, provide more hours of service, additional weeks, 3 workman on the service days, and are less costly. The new service day is Friday.
Bruce explained how the city requires us to have our sprinkler system tested each year to assess and repair any possible leaks in the system. This is not part of the landscape maintenance company’s responsibility. We must hire a separate company to perform this task.
Bruce reminded us that all landscape requests must be directed to him and he will direct the Martin crew members about any concerns homeowners may have.
Bruce said mulching will be done on the rear and side areas on the Lane homes this summer.
NEW BUSINESS: The Board recommends that the monthly dues assessment be raised from $340 to $375 to cover the increase in the cost of expenditures. This increase would cover projected expenditures for the next three years.
Suzanne Metcalf made a motion to accept the dues increase of $375 per month. Vince Sellen seconded the motion. The question was called and the motion passed unanimously. The new dues increase will be effective 4/1/2022.
Paul Stannert explained that homeowners need to know that Board Meetings are open to all homeowners and that future meetings location would be announced.
Several of the Board members expressed the difficulties of trying to get other homeowners to volunteer to be on the Board. Because of this the Board has hired Donna Cunningham from the Windermere Management Company to assist Cedar Springs Homeowners in the management of their HOA. All questions and requests (excluding landscape needs) should be directed to Donna Cunningham. (Phone: 770-335-7573)
A homeowner asked a question about installing heat pumps. Paul reminded homeowners that heat pumps, air conditioners, and any other outside change must be presented to the Board for approval.
Vince Sellen presented information about solar panels and encouraged the Board to investigate the feasibility of installing solar panels in the future. Paul explained that individual homeowners could install solar panels at their own cost with the Board’s approval.
Paul explained that Phase 3 painting and Phase 2 fence replacement will occur in 2022.
ELECTION OF BOARD MEMBERS: Paul Stannert announced that he would be standing down from the Board. The homeowners thanked Paul for his years of excellent service to our community. Suzanne Metcalfe, Bruce Janicula, Cele Westlake, Art Shotwell, Joan Mickelson, Kippy Strandberg, and Simone Caracciolo volunteered to be on the Board. Vince Sellen made a motion to accept these volunteers and Marla Welchko seconded the motion. The motion passed unanimously.
ANNOUNCEMENTS: Please turn in your Water Safety Form if you have not. The next Board meeting will be May 11, 2022 at 4:00 PM. Location to be announced.
The meeting was adjourned at 11:45 AM.
Respectfully submitted,
Kippy Strandberg
Cedar Springs Secretary
