CEDAR SPRINGS HOMEOWNERS ASSOCIATIONANNUAL MEETING MINUTESFEBRUARY 13, 2021ZOOM MEETING cedarspringshoa.blogspot.com
CALL TO ORDER: The meeting was called to order by the President, Paul Stannert, at 10:00 PM.
ROLL CALL: Kippy Strandberg, the secretary, announced a quorum of 24 homeowners present.
PRESENT: Stannert (1801), Sellen (1802), Mays(1803), Caracciolo/Dos Santos (1804), Dale (1805), Laiche (1806), Welchko (1807), Petrin (1808), Yankacy (1812), Gauthier (1813), Mickelson (1815), Winge (1817), Perry (1819), Radke (1901), Cawrse (1902), Metcalf/Terrell (1903), Rothman (1908), Haper/Thomas (1909), Shotwell/Lamborn (1910), Strandberg (1802 Ct.), Westlake n(1803 Ct.), Theny (1806 Ct.), Janicula (1811 Ct.), Guard (1813 Ct.).
ABSENT: Kudelko (1809), Vorel (1810), Rietzel (1811), Taylor (1907).
APPROVAL OF MINUTES: The reading of the February 15, 2020 minutes was waived. It was noted that “February” needed to be added to the title of the 2020 minute. Cele Westlake moved to approve the minutes with the correction, and Joan Mickelson seconded the motion. The motion passed.
PRESIDENT’S REPORT: Paul Stannert reported that his focus has been on the financial health of our Reserve Account. 2020’s Reserve Account expenses were $49,219.60. 2021’s scheduled expenses are $46,261.22. The HOA added $30,012 to the Reserve Account in 2020.
The Board made the decision to increase our replacement cost in our insurance policy to $200/square foot. This resulted in an increase cost of $5,215 bringing our estimated insurance cost to $23,095.80 for 2020.
The Board decided to adjust the painting cycle for the exterior of our homes to a 3 phase cycle saving time and money. 5 buildings were painted in 2020, 5 will be painted in 2021, and five will be painted in 2022. The 5 buildings painted in 2020 cost $35,238. The 5 buildings to be painted in 2021 are estimated to cost $36,000.
The 2020 Phase II gutter repair and replacement project expense came to $7,214.96. Four more units have reported leaks that will be addressed as soon as they can be scheduled. The estimated cost for these repairs is $3,500.
Asphalt repairs on the 39th Court street cost $2,474.98.
There were some unscheduled costs of repair in 2020 that amounted to $3,666.02. These were paid out of the reserve account.
PABCO Roofing Products Lab determined that 8 of the 15 buildings in Cedar Springs have 40 year shingles and the remaining have 30 year shingles. Thus the roof replacement will start ten years sooner for the 30 year shingle buildings, putting stress on the Reserve Account that much sooner. It has not been determined when this replacement should start.
For more details of the Presidents Report please refer to the Presidents Report included in your Annual Meeting packet.
TREASURER’S REPORT: Cele Westlake reported that we started 2020 with $116,388.38 - $105,849.28 in the Reserve Account. We ended the year with $94,855.55 in our three accounts. After transferring $7000 from the Insurance and Operations accounts the Reserve account was $86,641.68.
Most line items in the approved 2020 Budget were on target.
- Insurance for 2020 was $20,545.
- Landscape costs were $49,550.66.
- Phase I building exterior painting costs were $35,238.60.
- Phase II Gutter Replacement was $7,214.96
- 39th Court Asphalt Sealing was $2,114.70.
Unexpected expenses were $4,291.
For the 2021 Budget we are looking at the following expenses.
- Insurance rates are increasing by $400.
- Furin, our accounting firm, is increasing rates to $425 per month. Landscaping budget will increase $200.
- Fencing replacement will cost $8,761.22.
- An extensive Reserve Study will cost $1,845.
If you would like more details about Cedar Springs Budget, please refer to the Treasurer’s Report provided in the Annual Meeting Packet.
LANDSCAPE REPORT: Bruce Janicula reported on the following 2020 landscape projects.
- Continuing to update the sprinkler system resulted in lower costs ($3007) and lower water usage.
- Two failed sprinkler control boxes were replaced.
- Mulching on 39th Court was completed.
Tree removal and trimming was completed.
These are the 2021 landscaping objectives.
- Retain Simply Yards for 2021 at no increased cost.
- A French Drain will be installed between 1815 and 1817 to alleviate water drainage issues.
- Mulching will be done on a three year cycle to better plan for budgeting.
- Continue to update the sprinkler system.
One additional tree removal and trimming around the perimeter of the property is scheduled.
If you would like more details about Cedar Springs Landscape projects, please refer to the Landscaping Report provided in the Annual Meeting Packet.
2021 NEW BUSINESS: Paul Stannert asked for a motion to accept the 2021 Budget. Art Shotwell made the motion to approve the 2021 Budget and Bruce Janicula seconded the motion. A discussion followed. Paul Stannert said there would not be an increase in monthly Cedar Springs dues. Doug Winge felt dues should be raised to help increase the Reserve Account. Paul stated that many homeowners are on fixed incomes and that monthly dues had never been raised in two consecutive years. A vote on the motion was called and passed unanimously.
Paul Stannert invited any member interested in joining the Cedar Springs Board to please do so. The
current Board members said they would continue on the Board. Vince Sellen made a motion to accept
Paul Stannert, Kippy Strandberg, Cele Westlake, Bruce Janicula, Art Shotwell, Joan Mickelson,
and Simone Carocciolo as Board members. Bob Gauthier seconded the motion. Art Shotwell called for
a vote. The motion passed unanimously.
ANNOUNCEMENTS: All homeowners were asked to return the Contact and Water Safety form as quickly as possible to Kippy Strandberg. Homeowners can mail them or hand deliver them to Kippy’s home at 1802 39th Court.
The meeting was adjourned at 11:30 PM.
Respectfully submitted,
Kippy Strandberg Cedar Springs HOA Treasurer
