CEDAR SPRINGS HOMEOWNERS ASSOCIATION
MEETING OF BOARD OF DIRECTORS
TUESDAY, July 27, 2016
MINUTES
Present: Steve Daly, Candy Cooper, Bob Gauthier, Art Shotwell, Paul Stannert, Carol Tank, Jean Taylor, Kippy Strandberg
Guests: Andrea Gauthier
The meeting was called to order by President Steve Daly at 4:30 p.m.
Secretary’s Report: Minutes of the May 17, 2016 were presented. Art Shotwell/Bob Gauthier moved to approve. The motion passed unanimously.
Landscape Report: Bob reported the fence repairs on 39th court and behind 1812 have been made. Bob is getting quotes/recommendations for dealing with the leaning Cedar Tree in the wetland area. Jean Taylor commented the Woodpecker’s love it so she would hate to see it removed completely. Kippy Strandberg stated she has 2 dead trees. Bob said that he will schedule mulch to be laid on the sides of homes since the fronts have already been done.
Bob was contacted by Herbert Silva who used to work for Simply Yards; Herbert knows our sprinkler system very well. He is well qualified, dependable and easy to communicate with relative to taking over the care of our system. Herbert has started his own sprinkler repair business [also now has a General Contractor's License]. It was decided we will stay with Simply Yards through the end of our contract date because sprinkler maintenance is a part of that contract. We will maintain our Simply Yards contract for landscaping. We will most probably contact Herbert in the future for sprinkler system repairs and maintenance.
Treasurer’s Report: Art reported our reserve balance is $85,152.83 as of 7/1/2016. Since there was some fence damage done by the US Postal Carrier truck, Steve Daly will submit this $100 repair claim to the Post Office.
Reserve Study: Doug Winge reported our reserves are being increased by approximately $15,000 per year. This figure should be $16,000 per year so our goal is to tighten the budget next year so we are in alignment with the Financial Audit Review. He said that he and Carol Tank will have the completed Financial Audit Review will be completed by year end. Level 2 of this Audit will be due in 2017.
Presidents’ Report: Steve gave a short update on the 1807 damage. Completion date for this project should be the end of September or the first of October 2016.
Steve wants to remind everyone to have their furnaces serviced and filters changes. Every 2 years seems to be the recommended time frame for maintenance.
ANNUAL MEETING DATE: The CSHOA Annual Meeting is scheduled for February 11, 2017. Amy Clements with Community Association of Underwriters of America, Inc. will be there to educate the homeowners on what this insurance covers.
The next BOD meeting will be September 21, 2016 at Bob and Andrea Gauthier’s home.
Steve adjourned the meeting at 6:20
Respectfully submitted,
Candy Cooper, Secretary
