CEDAR SPRINGS HOMEOWNERS ASSOCIATION
MEETING OF BOARD OF DIRECTORS
WEDNESDAY, April 6, 2016
MINUTES
Present: Steve Daly; Candy Cooper; Bob Gauthier; Art Shotwell; Paul Stannert; Carol Tank; Doug Winge
Guests: Andrea Gauthier; Bruce and Linda Janicula
The meeting was called to order by President Steve Daly at 4:30 p.m.
Steve Daly/Bob Gauthier moved to approve the January 6, 2016 minutes. The motion passed unanimously.
Secretary’s Report: Candy Cooper was a bit late and didn’t have a report.
Landscape Report: Bob reported the blue house fence has been damaged during the recent storm. The owner of the blue house has reinforced it by propping it up from his side of the fence. There was some privacy pruning completed over the past couple weeks and is looking much better.
There is a cedar tree down in the wetland area between 1811 39th Ct and 1817 Cedar Springs Lane. Ryan is out of town so Bob will have him look at it when he returns to determine what best course of action to take with removing/trimming this tree.
The sprinkler guru (Herbert) with Simply Yards is no longer with them which is unfortunate for us.
Bruce and Linda Janicula (1811 39th Ct) came to the meeting requesting BOD approval for installing a window box underneath their dining room window. This box would be 5’ long and would attach to brackets that have been installed to the studs. The window box and/or plants will not come in contact with the building. Doug Winge made a motion to approve and Bob Gauthier seconded. BOD approved.
Treasurer’s Report: Art presented the Board with the current accounts receivable aging report. One unit has a balance of $25 and it was determined this was the first months dues of a new owner that had not set up to have the dues withdrawn automatically from the owners bank account. Candy Cooper made a motion to waive this fee and Steve Daly seconded the motion. The BOD unanimously approved.
Furin and Co. has informed the association effective 4/1/16 their monthly fee will increase from $180 to $225. They will also start charging a $50 set up fee as of 4/1/2016 when a home is purchased in Cedar Springs.
Art was contacted by Simply Yards who informed us that their contract was for $30,242.73 PLUS tax. The 2015 contract also did not include tax, (until an addendum was added). Our 2016 landscape budget was predicated on $30,242.73. Thus we have not been paying the tax since the contract was signed on 2/5/2015. The BOD will be watching expenses very close as this is $5141.34 (2015-2016) more than we had originally budgeted for.
Reserve Study: Doug Winge informed us that we are due for the Level 2 Reserve Study but our association has had some financial hardship so we can waive this level for now. Also, the BOD feels we have sufficient information and, unless we feel some ethical need, we will forego this year and next year’s study. Doug made a motion to forego, Candy Cooper seconded and BOD unanimously approved.
Annual Audit – Doug Winge brought to the BOD’s attention that we are required by RCW to have an annual financial audit if our budget/revenue exceeds $50,000 which ours does. The Annual Audit by an outside firm can be waived if approved by vote of 2/3 Owners, which will be added to the Agenda of all future Annual meetings. Since we are in a budget crunch, Doug suggested that he and Carol Tank perform a financial review of the association’s financial books. The BOD unanimously agreed. The Internal Audit committee will update Board on current bank signatures and procedure’s going forward.
President’s Report: 1807 Insurance Claim: There was a lot of discussion on this claim. Steve contacted our insurance company wanting some clarification and was informed our insurance policy may be at risk for renewal when it comes up on 5/31/16. Steve is working diligently with them and will keep us informed.
Paul Stannert brought to the attention of the BOD our CC&R’s (Page 13 Article 13.2) states that all members will provide a copy of their insurance policy to the BOD (Declaration page is fine) so that it can be reviewed for sufficient coverage. This would also go to the association’s insurance company for their review. The members should expect a letter from Steve requesting this information in the next couple weeks. Our Earthquake Insurance Policy is also up for renewal 5/31/2016.
Jean Taylor is gathering written estimate’s for Dryer Vent cleaning to present to Owners soon. She asked the BOD to pick a date and location of this year’s annual picnic. The BOD will discuss a date at the BOD meeting scheduled for May 25th.
The next meeting of the board will be May 25, 2016 at Bob and Andrea Gauthier’s home.
Respectfully submitted,
Candy Cooper, Secretary
