CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
THURSDAY, AUGUST 15, 2013
MINUTES
Present:
President: Vince Sellen
Vice President/Treasurer: Doug Winge
Secretary: Naomi Hanson
Landscape Coordinator: Jean Taylor
Guests:
Ted Krieg
Andrea Gauthier
Kippy Strandberg
The meeting was called to order at 5:35 p.m. by President Vince Sellen at the home of Doug Winge. Roll was taken.
Jean moved/Doug seconded to approve the June 20, 2013 minutes as written. Motion passed unanimously.
Doug gave a treasurer’s report which is attached. He has not had to transfer funds between accounts but there is a concern that there is less than $2,500 per unit in reserves at this time. There is a need to make plans for future expenses which might include increasing dues as units get older.
Jean reported on the irrigation break next to 1907 Cedar Springs Lane. The pipe was improperly glued and inserted. The repairs have been made. She indicated that there are some new gardeners now employed by Simply Yards and they need to know that some areas need to be mowed by walking mowers. A cedar will be removed between 1902 and 1908 on August 28. Tru Green sprayed on July 17. Jean is going to ask for a report of what they did for our records. Kippy indicated that she had added top soil and mulch around her property. There is a need for this throughout the development. It was suggested that we get a bid on what it would cost. Kippy also reported that the area between 1802 and 1804 on the Court side is wet. It has been determined that a foundation wall remains which is not allowing the water to drain. This foundation wall was probably from the former dairy farm. There is also a need to put a cover on one of the irrigation pipes.
Vince reported that the picnic went well. The location provided lots of room -- there is a need for more awnings/tents to provide shade. The cost for chicken, ice, and plastic ware was $125.15. The board thanked Vince, Gretchen, and Josh for all their preparation to help it to be such a success.
Vince reported that 39th Court is not a city street as it is narrow and doesn’t meet standards. He looked at the potholes (our responsibility to repair) with Mike Miller and he indicated that he would contact businesses more familiar with that type of work. Two companies gave bids upwards of $12,000 which were a complete tear out and replace process. The board feels that a temporary repair and then sealing would be sufficient. We could wait until all the units have been painted (after 2014) and then do a larger project. Garbage and delivery trucks are the cause of the problem. It was decided to attempt to get more bids stressing just the repair of the potholes.
Ted Krieg and Andrea Gauthier reported on the work that they had done on their units regarding rat control and water drainage.
Pro-Cote Painting has completed the painting for 2013. We have received their bid for 2014 in the total amount of $17,312 which would cover painting 1801, 1802, 1803, 1804, 1806, 1808, 1810, and 1812. There is no mention of painting of doors. When 39th Court was painted, the cost was $50 per door. The cost now is $100. Jean moved/Doug seconded to approve the estimate pending the additional information received regarding the painting of the doors. Passed.
There was a general discussion of the future costs that will be incurred by the homeowners association – patios, roofs, composting, plus regular monthly expenses. It is necessary to maintain our properties so they continue to keep their value. With this in mind, it was suggested that the board discuss at its October meeting how to meet these needs and prepare a document (to be sent separately from the president) that will go to the membership before the annual meeting. It is anticipated that a dues increase will be recommended.
Anita Dale has indicated that the seal is broken on her skylight. It was suggested that perhaps all skylights should be surveyed to see if it was a problem throughout the development. If so, all repairs can be done at once which would hopefully provide a savings in cost.
The next board meeting is scheduled for Thursday, October 17, at the home of Marilyn Cawrse.
The meeting was adjourned at 7:05 p.m.
Respectfully submitted,
Naomi Hanson, Secretary
