Call to Order; Meeting was called to Order at 7:05 p.m.
Secretary Report: Minutes of the June 14, 2010 Board meeting were read. One correction: Jean Thomas served as Secretary with Don Lapworth, not Vince Sellen. Minutes approved as corrected.
Treasurer Report: Jerry Martin read the highlights on the attached report prepared on 9/3/10 by Suzanne Butler of Furin & Company. Available Funds on 9/3/10 in the various accounts are as follows: Operating: $2,559.96; Insurance: $987.83; Reserve: $57,590.29.
Alex Taylor explained that the payment to the City of Anacortes was almost double as we are now paying commercial rates.
Landscape Committee Report: Susan Miller and Jan Martin reported on their walk-around with Mark Lawrence of Simply Yards. Susan read correspondence to and from Simply Yards. Some of the items need clarification and the proposals need more details before the Board can vote on them.
Some items in progress: Sprinklers – they are flagging non-functioning and broken sprinklers; repair of drip systems is in progress; the crew will be treating crabgrass; the Leland Cypress trees will be treated; the Leland Cypress along the fence behind the Martin’s unit need replacing-they will put in a work order; the soil in both Cedar Springs and 39th Court needs to be amended; and the pond and creek need silt removal and other work.
The landscape committee will get more detailed proposals and will work on prioritizing the areas needing correction. These corrections will be part of the budgeting process for next year and part of a three- to five-year plan.
The committee plans to do a monthly walk-around and include Alex particularly for the sprinkler systems.
Anita Dale requested that the trees behind her Unit 1805 be evaluated for trimming. She also has concerns about the moles in her yard.
CC&R Committee Report: Paul Davillou reviewed the changes to the House Rules proposed by the committee. The Board decided to include the reference to satellite dishes in the revised Rule #3. Jerry Martin moved that the revised House Rules be adopted with the one revision to #3. Lexie Lamborn seconded. The Revised House Rules were approved effective 9/7/10.
Alex brought up concerns about previous proposals regarding limiting rental units. Don said that the CC&R Committee did not suggest any changes to the current CC&Rs.
There was some discussion about the requirement that cars be parked overnight in the garage. Don felt that a phone call to those who might not be aware of the restrictions would be sufficient. He will make the calls.
Homeowner Concerns for Board Review/Consideration: Jerry brought a quote from CAU for earthquake insurance for the Association. This was discussed and the Board decided to see if we can review other quotes and possibly have a CAU representative come to a Board meeting to discuss earthquake insurance. There was concern expressed that having the insurance should be a fiscal responsibility of the Board.
Old Business:
- Engineering Issues – Alex brought up problems with the sprinkler system. He is waiting for an estimate that outlines all the specifics and will bring it back to the Board.
- Watershed Cleanup – There is a need to remove silt and debris from the pond. Also there are debris and drainage concerns regarding the creek. The bridge behind McClendons house needs to be stabilized and roots there are a problem. Don will research the permit process with the City. The watershed and the landscaping need to be considered in a general over-all plan for HOA improvements.
- Homeowners Document/Notebook-tabled until next meeting.
- Community Association Seminar on Saturday, October 2nd in Bellevue. If anyone is interested, let Don know.
- Community Garage Sale-tabled. See if any interest for next spring.
- Recruitment of Board Members-start thinking about next year.
- Next Board Meeting: Tuesday, November 2nd at 7 p.m. We will post the agenda in advance.
- Annual Meeting scheduled for Saturday, January 29, 2011 at 10 a.m. in the Anacortes Library.
