CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD MEETING OF JUNE 14, 2010
The Cedar Springs Board of Directors met at the home of Don and Naomi Hanson at 7 p.m. Officers present were Don Hanson, Paul Davallou, Jerry Martin, and Jean Thomas. Also attending were members Jan Martin, Alex Taylor, and Susan Miller, representing several committees. The minutes of the previous meeting were approved as distributed.
SECRETARY'S REPORT: Jean Thomas announced her resignation, having served three terms under presidents Sellen, Taylor, and Hanson. She has sold her home on Cedar Springs Lane and will be moving on. She thanks the Board of Directors for a beautiful plant which she will cherish with fond memories of a great group of enthusiastic volunteers who keep Cedar Springs running smoothly.
TREASURER'S REPORT; Jerry Martin presented the current report from our accountant, Suzanne Butler, at Furin & Company. Bank balances are as follows: Operating $1,183,58. Insurance $516.08. Reserve $51,153.62. Jerry reported the payment of the Simply Yards contract at $2,393.09, representing a difference of $4.40 from the stated contract price due to an increase in the state sales tax to 8.2%. It was moved that Susan Miller be reimbursed for garden stakes at a cost of $59.00 to maintain the garden beds enjoyed by our homeowners. Other requests were approval for office supplies, downspout screens, and $355 for repairs to broken pipes. Alex seconded the motion which carried unanimously.
LANDSCAPE COMMITTEE: Jan Martin, Landscape Coordinator; and Susan Miller, Landscape Communicator, reported on landscaping issues. Most importantly, any homeowner request regarding plants and trees or other yard needs, must be presented in writing to Susan Miller by email or delivered to her at 1804 Cedar Springs Lane. Jan and Susan will spearhead a 3-5 year program to gradually replace the poor soil and dead plants in Cedar Springs garden beds, with the goal of saving our plants from dying. Susan will prepare recommendations and estimates in the near future.
NEW POLICY; The HOA Board announces a new policy regarding the removal and replacement of dead landscaping plants. The goal of this project is to maintain our landscaped areas with plants and trees that will do well here in hopes that they can survive the poor soil conditions and the winter temperatures. It will be the responsibility of the homeowner to notify the Landscaping Committee in writing with any request to remove a dead landscaping plant. Any homeowner choosing to replace a dead landscaping plant would agree to do so at his/her own expense, if it is done outside the 3 to 5 year landscaping plan. The 3 to 5 year plan will include an inventory of needs, soil amendment, priorities for replacement of plants not thriving, and selection and planting of appropriate plants where needed.
Following discussion, Alex Taylor made a motion that any homeowner requesting the removal or replacement of a dead landscaping plant must first identify the plant in consultation with the Landscaping Committee by notifying them in writing and then pay for the plant they wish to put in place of the dead one. Jerry Martin seconded the motion, which carried unanimously. The Landscaping Committee can suggest plants that would be most likely to thrive in place of the plant that was removed. The Landscaping Committee has many illustrated books with ideas for plants that do well in the Pacific Northwest
INSURANCE; Don Hanson initiated discussion, pursuant to a request by a homeowner, on the addition of an earthquake rider to our HOA insurance policy. Jerry Martin volunteered to research the issue and report on his findings at the next Board meeting. Adoption of any recommendation would require an Association member vote.
OLD BUSINESS: President Don Hanson announced that he will serve as the Facilitator/Tie Breaker for the CC& R Committee if needed. The CC&R Revision voted on by the membership at the January 2010 Meeting has been filed with the County Auditor and the current CC&Rs will be posted on the Association website. Current copies have been distributed to the Board and to members of the CC&R Review Committee Members. Any homeowner may request a copy by contacting Don.
Don also reported on the progress in moss removal and gutter cleaning and repairs by Chas Shelter at SonHouse Company.
NEW BUSINESS;
Lexie Lamborn has generously offered to fill the remainder of the Secretarial term vacated by Jean Thomas. Alex moved that her offer be accepted. Paul seconded the motion which carried unanimously.
GOOD OF THE ORDER;
Paul Davallou called attention to an opportunity for our homeowners. Every Thursday from 10-3 at the Anacortes Senior Center, a Master Gardeners associate is available for consultation.
Art and Marilyn Cawrse have volunteered to lead the planning for the Cedar Springs picnic on Friday, August 20. Interested neighbors are asked to contact the Cawrses with any good ideas and help.
The meeting adjourned at 8:30 p.m.
Respectfully submitted,
The Board
