CEDAR SPRINGS HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
MAY 12, 2009
BOARD OF DIRECTORS MEETING
MAY 12, 2009
The Board met at the home of Alex and Jean Taylor at 7 p.m. with the following directors present: Alex Taylor, Paul Davallou, Don Hanson, Jan Martin, and Jean Thomas. Also attending were Jean Taylor, Susan Miller, and Jerry Martin.
PRESIDENT'S REPORT
1. Alex Taylor reported that work has been completed on repairs to two patios in 39th Court. Cost of the project was $5,245, a considerable reduction from the highest bid.
2. Our proposed insurance renewal policy with CAU was reviewed. Some new regulations for homeowner associations have been added. However, providing that our current rates are grandfathered into the new policy, we will expect the same rate that we now pay monthly. Paul recommended that we review each unit's current individual insurance for items of duplicate insurance. The Board spent some considerable time in discussion on the policy coverage, including replacement costs. Earthquake coverage and liability for board members were reserved for the next annual meeting. Susan Miller suggested that we might want to photograph any upgrades in our units that are covered in the policy. A two million dollar umbrella clause is in effect. The cost of the policy is $10, 081 per year for three years. A motion was made by Jan Martin and seconded by Paul Davallou to accept the renewal policy with the proposed changes. The motion carried unanimously. A new copy of the policy will be prepared with corrections.
3. A motion was made by Alex Taylor to amend the CC&Rs to require homeowners to pay the $2500 deductible for repairs to damage of their unit. Paul Davallou seconded the motion which carried unanimously.
4. In regard to two issues of non-compliance to the CC&Rs, involving the placement of television dishes, Section 11-7 is specific on the matter, stating that any exterior TV hardware not be permitted on any "limited common area" without the approval of the Board of Directors.
Don Hanson made a motion, seconded by Paul Davallou, to extend a retro-approval of two dishes, suggesting to one homeowner that he move the dish from the front to the back of his unit in order to better comply with the intent of the CC&Rs. The Board approved in full.
5. Alex introduced discussion of the Reserve Study, which would outline our future maintenance needs. The Study, at a cost of an initial $4,000, is required by the State of condo associations, but not yet requested of Planned Unit Developments, which is Cedar Springs HOA.
Don Hanson suggested that we table the discussion for the next meeting.
6. Work on the soggy yard lying along the berm at the west end of the Lane will be studied further in the months ahead.
7. Alex announced that a new unit for sprinkler systems turns off the water when it rains. Paul offered to explore the cost.
VICE-PRESIDENT'S REPORT
Paul Davallou discussed the value of the CAI monthly journal for homeowner associations. He offered to prepare material, including a map, preparing valuable information on Cedar Springs to showcase on our website.
TREASURER'S REPORT
Don Hanson reported that as of April 30, our Reserve Fund totals $49, 267.14; Insurance fund totals $2,309.83; and Operations totals $96.23. With one exception, homeowner dues at $205 are up to date. Don will contact the homeowner about the situation, which appears to possibly be a misunderstanding.
LANDSCAPING REPORT
Jan Berry, the newlywed Mrs. Jerry Martin, reported that landscaping work is moving along satisfactorily with a good crew. The landscaping budget for 2009 is $1500. Jan and Susan will attend to dead plants, one home at a time. Blueberry plants work well here, reports Jan.
Jan and Don volunteered to refurbish the lattice and posts of our Cedar Springs entrance sign.
GOOD OF THE ORDER
Following a delay in reporting a break in a sprinkler pipe, all homeowners are advised that on discovery of any additional breakages, immediately call the Anacortes water department number at 428-1598. We have to pay for all that water leaking away into our soggy yards.
Jean Taylor suggests that we consider another summertime get-together picnic which we enjoyed so much last year. Are there any volunteers out there who would just love to chair the event? Call Jean at 588-9469 if the spirit moves you.
Respectfully submitted,
Jean Thomas, Secretary
