CEDAR SPRINGS HOMEOWNERS
MARCH 8, 2009
Following the Annual Meeting on Jan. 31, 2009, the new Board of Directors met to name new officers, and to discuss plans for this year.
New Officers:
President, Alex Taylor
Vice-President, Paul Davallou
Treasurer, Don Hanson
Secretary, Jean Thomas
Landscape Coordinator, Jan Berry
On Feb. 4, 2009, members of the previous board met to discuss the transition to the 2009 Board of Directors. Present were Vince Sellen, Alex Taylor, Art Shotwell, Paul Davillou, and Jean Thomas. Discussion was held on the requirements of the Reserve Study regarding the upcoming needs of our community. The group met again on Feb. 24. Present were Alex Taylor, Paul Davallou, Don Hanson, Jan Berry and Jean Thomas. Paul suggested that we make an outline for the duties of the officers. Discussion was held on our contract with Furin Accountants. Don suggested that we initiate better control of the delinquency rate on dues, and that it would be advisable for Furin to keep us informed on that issue.
Jan Berry commended our landscaping crew for their performance and made a motion that we renew our contract with Simply Yards. The motion was seconded by Alex Taylor. Don Hanson suggested that we review the contract. The motion was tabled for a vote at the next meeting.
Suggestions by Don Hanson included providing a standard packet of information on Cedar Springs for the benefit of real estate activity. He suggested that each homeowner should receive a boilerplate letter outlining problem areas, and citing our CC&Rs.
Alex discussed the budget in regard to the sprinkler system. The City has increased our rate to commercial. Alex will explore that issue. He noted that repairs to two patios in need of repair would be further discussed at the next meeting. The meeting adjourned at 7:45 p.m.
The Board of Directors met again on Mar. 5 at the home of Jean Thomas. Present were Alex Taylor, Paul Davallou, Don Hanson, Jan Berry and Jean.
Alex Taylor reported that the City passed a resolution that doubles our water rates for the sprinkler system. He suggested cutting back on watering. Jan Berry reported on the landscaping projects, and Paul noted that the present contract had specified the work to be done, but hours had not been specified. Treasurer Don Hanson reported that more work is needed in negotiating a new contract. Don will initiate more research before a new contract is brought to a vote.
A study of the patio repairs will continue. The proposed work on the drainage problem along the berm at the end of the lane did not come to a vote. An additional drainage problem brought to the Board by the owner of the neighboring farm will be further discussed at the next meeting.
The new Board of Directors is doing their best to catch up with all the issues facing our community.
******President Alex Taylor called attention to the raise in homeowner dues to take effect April 1, 2009. Monthly dues will be $205.
Respectfully submitted,
Jean Thomas, Secretary.
Sunday, March 08, 2009
Saturday, March 07, 2009
Monthly fee increase
Just a reminder that, effective April 1, 2009, the monthly HOA assessment will increase to $205/month from $195/month.
Thursday, March 05, 2009
Minutes of Annual Meeting Jan. 31, 2009
CEDAR SPRINGS HOMEOWNERS ASSOCIATION
ANNUAL MEETING OF JAN. 31, 2009
WELCOME AND INTRODUCTIONS
President Vince Sellen called the meeting to order at 10:30 a.m. in the Anacortes Public Library, and welcomed the owners of 17 out of 28 homes at Cedar Springs.
Present:
Lane #
1802 Vince and Gretchen Sellen
1804 Paul Davallou and Susan Miller
1805 Anita Dale
1806 Don and Naomi Hanson
1808 Jan Berry
1812 Peter and Candise Cooper
1813 Paula Dinnel
1817 Loretta Dutton
1819 Mary Helene Halsey
1901 Malcolm and Barbara McLendon (by proxy)
1902 Art and Marilyn Cawrse
1903 Stephanie Daly
1907 Alex and Jean Taylor
1909 Jean Thomas
1910 Art Shotwell and Lexie Lamborn
Court #
1804 Rebecca Flint
1806 Don and Joyce Lapworth
PRESIDENT’S REPORT
Vince presented an overview of the year 2008. The minutes of the 2008 Annual Meeting were approved. Vince commended the owner of a home at 1815 for her quick thinking and immediate action to get help when a pipe broke last year. Our insurance company met our needs in very good order. Vince pointed out that our HOA pays the $2500 deductible which is not typical in other local associations in which the homeowner pays the deductible. The Board will address this.
During our arctic blast this winter, nothing broke. However, Vince found that a third of outdoor hoses had not been disconnected. In the maintenance department, it is highly advisable to tend to duct cleaning. Vince recommended:
- Duct Cleaning by Mr. Fair $81.00 Phone 757-3246 or 708-8863.
- Gutter Cleaning by Charles Shetler 360-610-1961. Also exterior cleaning, window washing, and interior painting.
The audit of our accounting department provided an excellent report, for a cost of $4,000. This will not need to be an annual event.
The CAW condo association has provided valuable help in workshops and periodicals. Our Insurance Company also offers workshops. The State has passed a law requiring all condo associations to complete a Reserve Fund Study. Although Cedar Springs is a PUD (planned unit development) it is expected we will follow under the above law in 2009. This involves two steps: 1. On site analysis of problems by authorized investigators. 2. Preparation of a Reserve Fund plan.
VICE-PRESIDENT’S REPORT
Alex Taylor reported on two broken patios at 1802 and 1804 in the 39th Court division. These will be replaced with new concrete and rebar tied to the building. The bids were $4000, $9000, and $12000. The estimate per unit is $5000. Alex also explored the correction of the drainage problem along the berm at the end of the Lane. The slope of the yard was incorrect at the time of initial installation by the contractor. A sum of $10,000 will be set aside for the work, based on an exploratory done first.
Sonhouse, Inc. cleaned the gutters on nine buildings, including three on 39th Court, for a cost of $486, a savings of $1000 from previous costs. The sprinkler system continues to have problems but they are under control.
TREASURER’S REPORT
Art Shotwell reported that our Profit and Loss comparison for 2008 shows us with a net profit of $14,000 as compared to a loss of $13,000 the previous year. Funds needed in 2009 from the Reserve Account are estimated to be $20,000, coming in at $10,000 for the patio repairs, and $10,000 for the berm drainage. He proposed a $5.00 increase in each unit’s monthly dues. However, we need an additional $15,000 to cover costs. Homeowner Peter Cooper had questions regarding procedure on our reserve fund, which the Board will consider.
LANDSCAPE REPORT
Landscape Coordinator Jan Berry reported that we have reduced landscape costs from $57,000 in 2007 to $29,000 for the year 2008. Jan has given much time to our yard and planting needs, and contacted Simply Yards regarding hours paid for but not actually worked. This is being corrected. President Sellen proposed initiating a Landscape Committee to oversee our budget needs. Regarding plant transfers and replacements, the Board requests that homeowners please present their requests in writing to Jan Berry at 1808 CSL.
THE PAUL DAVALLOU REPORT
The Board proposes to amend the CC&Rs to reduce the chance of increased insurance cost for the homeowners due to faulty water hoses. A homeowner can usually avoid water damage by two actions: Replace all normal water hoses every five years, or buy Floodcheck water hoses and replace them every 20 years. The Board proposes to change the CC&Rs to require each homeowner’s condo insurance to cover the cost of any deductible for a claim filed against the Association’s insurer to repair damage caused by a specific unit. The cost of such coverage is minimal and a number of homeowners have added this protection to their existing policies.The motion to pursue this proposal passed by 15 YES 2 NO.
BUDGET FOR 2009
A motion to approve the budget passed by 16 YES 1 NO.
NEW BOARD OF DIRECTORS.
Don Lapworth moved to accept the new slate of directors for 2009, seconded by Marilyn Cawrse, to inc. Alex Taylor, Paul Davallou, Jan Berry, Jean Thomas, and Don Hanson. The motion carried unanimously.
DUES FOR 2009: A motion made by Don Lapworth and seconded by Art Cawrse to raise dues $10 was approved 16-1. A second motion carried to set the date of the dues increase for Apr. 1, 2009. (Ed. note: April Fool’s Day) The Annual Meeting of 2009 was adjourned by President Sellen at 11:35 a.m.
Respectfully submitted,
Jean Thomas, Secretary
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