CEDAR SPRINGS HOMEOWNERS ASSOCIATION
Board of Directors Meeting January 10, 2009
The meeting was called to order by President Vince Sellen at 10 a.m. in the home of Vince and Gretchen Sellen. Board members present were Vince Sellen, Alex Taylor, Art Shotwell, Paul Davallou, Jan Berry, Rebecca Flint and Jean Thomas.
PRESIDENT’S REPORT
Vince led discussion of winter maintenance and projects. He reported touring the neighborhood to check on hoses still connected;
discussion followed on safety inspections for damage prevention. Bids are going out for the Facilities Inspection and Reserve Study with our budget in mind. Vince announced the Cedar Springs Homeowners Annual Meeting to be held on Jan. 31
from 10-12 a.m. at the Anacortes Library Meeting Room.
VICE PRESIDENT’S REPORT
Alex Taylor reported on the plans for having the gutters cleaned, and also discussed the need for a drainage system along the berm at the
end of the lane in the area of the wetlands. Paul made a motion to authorize a work order not to exceed $1000, subject to Alex’s approval, for gutter maintenance, and an additional work order for moss removal. Art proposed an amendment that Alex report back to the Board on the above measures. Jan seconded the motion which carried unanimously. Alex suggested that we engage the selected company for additional maintenance as needed.
TREASURER’S REPORT
Art submitted the Balance Sheet for Dec. 31, 2008
and reported that our Total Assets are $49,000, the same as two years ago. Accounts Receivable are $1495.00 in arrears due to delinquent payments of monthly dues. Suggestion was made that consideration be given to rewriting the CC&Rs to require any homeowner incurring damages not covered by insurance to pay the deductible of $1500.
Art made a Motion to call for three formal written bids for patio repairs for work in the best time of the year. Alex will pursue bids to replace the concrete patios for Units 1802 and 1804 39th Court, with an additional bid to replace the patio at 1802 with a synthetic material deck. Paul seconded, and the motion carried unanimously. Homeowners will be consulted on these issues. The repairs will return the patios to their original condition and that should the homeowner wish for an upgrade any additional costs would be assumed by the homeowner.
LANDSCAPE REPORT
Jan Berry reported that Simply Yards will provide a certain schedule of winter cleanup to spruce up (or cedar up?) our premises.
FOR THE GOOD OF THE ORDER
It is highly recommended that all of us pay particular attention to damage control in the matters of washing machine hoses which do wear out. Damage to any unit could become an expensive problem for all of us. It is recommended that the water valve be turned off when away from home for any length of time, and that water tanks be turned to low. Paul suggested safety maintenance penalties for leaving water on during extended absences.
The meeting was adjourned at 11:50 a.m.
Respectfully submitted,
Jean Thomas, Secretary
