Wednesday, May 10, 2006

Board Minutes - May 1, 2006

Board Meeting Minutes
Cedar Springs Homeowners’ Association
May 1, 2006

Present were Board members Don Lapworth, Barbara McClendon, Kippy Strandberg, Susan Miller, and Art Shotwell. Guests attending were Vince Sellen, Art Cawrse, and Ed Mazur.

President’s Report
  1. The repair work on 39th Court was completed last week, and everyone is pleased with the results. A large landscaping rock was added at the corner where people used to drive over the grass.
  2. Don Lapworth has called Randy Pepper to have him trim the willows overhanging some residences. Randy is the tree surgeon from Pepper’s Nursery.
  3. Kippy Strandberg has indicated that she would prefer to be teamed with husband Nels Senior and act as Landscape Coordinator instead of Vice President. Don Lapworth has asked Barbara McLendon to be our Vice President and she has cheerfully accepted. Our new landscaping company (see below) has been advised that Kippy is our contact for landscape maintenance.
  4. The Board voted to approve the officers and assignments as follows:
    Don Lapworth, President
    Barbara McClendon, Vice President
    Susan Miller, Secretary
    Art Shotwell, Treasurer
    Kippy Strandberg, Landscape Coordinator
Minutes of the April 18, 2006 board meeting were read and approved.

Treasurer’s Report
  1. We have around $40,000 in our reserve account, around $4000 in our insurance account, and around $3000 in the operating account.
  2. While a few homeowners are behind in paying their monthly fee, no one is over two months in arrears.
Landscape Representative’s Report

Most of the homeowners have not been pleased with the landscaping maintenance done by Garners Northwest. The Board has received more complaints about the appearance of the lawn and the plants than any other subject. Art Cawrse has discussed our needs with several other landscaping services and has received three bids. Based on the reputations of the companies and the prices listed in their bids, Art recommended Simply Yards. After discussion, the Board voted to accept Art’s recommendation. Total Home Services was judged to be too expensive, and Garners was judged unacceptable because of the quality of their work so far. It was proposed that we try Simply Yards for one year to see how they do. The motion was carried. Don Lapworth will call the owner of Simply Yards to set up a maintenance schedule.

New Business
  1. The attorney who looked over our CC&R revisions and put them into legal language has sent the Board a copy. Next Monday evening, May 8, the committee working on the revision will meet to review the copy and make any changes needed. After the attorney checks over the final set of modifications, the revised document will be made available to the homeowners for their review. There will be a subsequent meeting of all the homeowners to vote upon the revised CC&Rs. Because the document is long, Vince Sellen will draw up a summary page of the house rules to distribute to all homeowners.
  2. Susan Miller will talk with our insurance company about their earthquake coverage to get clear on what they will and won’t cover in case of an earthquake. She will invite a representative from the company to the next Board meeting to answer questions. When we have a clear understanding of the pros, cons, and costs, we will distribute a summary to the homeowners, who will then vote whether or not to add earthquake insurance to our coverage.
  3. Our association has a repainting plan for each unit based on a seven-year cycle starting in 2007. Don Lapworth distributed a document listing occupancy dates of all the units for planning purposes. Don has received bids from three different companies for repainting the units on the proposed schedule. Next year we are due to begin repainting the four units that were occupied in 2000. In 2007, we will likely spend around $18,000 to repaint units; after that it will cost about $13,500 per year to do three double unit buildings each year through 2011, when two units will be done.
  4. Vince Sellen went to the Planning Commission meeting where the LDS Church expansion project was discussed. He said that most of the concerns expressed in the letter he sent to them were not directly related to their project, but they did acknowledge the letter and have said they will direct the shed runoff water to their ditch instead of onto our fence. They declined to install low cement barriers to deter drag racing and noisy cars screeching their wheels in the middle of the night, saying that it would be too expensive.
  5. In regard to replacing dead plants, the Board suggests that homeowners first replace the plants at their own expense and then ask the Board for up to $100 reimbursement per year per unit as previously approved by the Board. Please keep the receipts for the plants to give to the Board. Kippy Strandberg will coordinate all landscaping matters.
  6. It is requested that if homeowners have questions or concerns, they put them in writing and send them to the Board. If the matter is urgent, please indicate that it is, and indicate a date by when a response is needed. Someone from the Board will respond.
Next Board Meeting will be June 5 at 7:00 p.m. at the Lapworths’ house.

Respectfully submitted,
Susan Miller

The minutes can also be found at http://cedarspringshoa.blogspot.com/

Cedar Springs HOA Board Meeting January 3, 2025

Cedar Springs HOA Board                                                 January 3, 2025 Special Meeting Minutes   Paul Stannert convened a s...