Cedar Springs Home Owners Association
Minutes from the 2006 Annual Meeting
Minutes from the 2006 Annual Meeting
The annual meeting was held at the Anacortes Public Library on March 30th at 7 pm.
Present:
Mark Eakin
Rebecca Flint
Eleanor Eakin
Susan Miller
Malcolm McLendon
Paul Davallou
Barbara McLendon
Art Cawrse
Ruth Mazur
Marilyn Cawrse
Ed Mazur
Claire Hogg
Nels Strandberg, Sr
Jan Berry
Kippy Strandberg
Art Shotwell
Anita Dale
Lexie Lamborn
Clara Swiatkowski
Melissa Pratt
Stephen Swiatkwski
Vince Sellen
Don Lapworth
Stephanie
Joyce Lapworth
I. The meeting was called to order and the board members were introduced.
II. Report from Officers:
President
Vince Sellen presented an overview of the past year with a recap of repairs done and he reviewed some of the information presented at the board meetings about pest control and insurance coverage. He stated that the CC&Rs are at an attorney for a final review before we adopt the revised version as our bylaws. The attorney will be finished with them in the next couple of weeks, but there is no date specified for their return. Vince also mentioned that the Board was considering adding earthquake insurance to our community policy, taking bids from other landscaping services, and that the LDS church had proposed putting an addition onto the south side of their building. He also reminded us that the number of units that are rented out in Cedar Springs is 4 and that is one more than the CC&Rs allow for. No other owners should consider renting out their units.
Vice President
Don Lapworth briefed the attendees on the plan to resurface 39th Court. The date for that work will be posted to allow residents of 39th Court to park their cars elsewhere. He talked about some wetland tree issues and suggested that we look again to see if there are any trees that need to be removed. He suggested Andy Burrows of Crystal Clear to clean windows (phone – 293-5623). He quoted a price of $30 per unit, not including the skylight. Don also suggested that there be a homeowner from 39th Court on the next board to represent the residents on that side of the community.
Landscaping Representative
Art Cawrse reported that the remainder of the stuck valves and leaks will be given to the lawn service company to repair this spring. Broken sprinklers and flooding was reported between the Strandbergs and Flint units. A French drain was installed on the hill on the west side of Cedar Springs Ln to improve drainage there. Bark for the planter beds will be added again in the fall. Art will look into getting bark for some spots that are bare of bark sooner than the fall. Fruit trees were not pruned at the appropriate time, but should be pruned soon. It was suggested that we have a master gardner come and assess our landscape. It was mentioned that rats have been seen and have infested at least one unit. Rats feed on dog droppings so all owners with dogs are reminded to clean up after their pets to avoid attracting rats and other vermin.
Treasurer
Art Shotwell stated that our accountant pays the bills monthly on the same day. He reviewed the annual budget broken down by how each unit pays dues and by how the association received and allocated funds. The board will be working out a budget to accommodate the impending painting of the older units’ exteriors. Art briefed us that the addition of earthquake insurance will cause the dues to increase by $10 a month. More information on the earthquake policy will be sent out before the next meeting.
Secretary
Melissa Pratt discussed the manner in which the minutes were distributed, and briefly described what documents were on file with her.
III. New Business
Simply Yards made an assessment of the condition of our landscape when placing their bid to provide our lawn service. They would charge us $23,000 to fix specific problem areas, spread over a two year period along with their monthly fees. The Board suggested either making a special assessment or raising the dues to cover the cost if the contract with Simply Yards is accepted.
People were nominated to serve on the Board in the upcoming year at the meeting. The five people that were nominated will appear on a ballot that will be sent out shortly. Once the Board members are elected, the Board members decide upon positions for the five members.
Barbara McLendon moved that a rule be passed that required all complaints to the Board be issued in writing. Don Lapworth seconded and all present were in favor. If you have a complaint to make to the Board, please mail it in writing to the same address that you send your homeowners’ dues to. (P.O. Box 1723 Anacortes WA 98221)
Wetland preservation is a concern for all homeowners. The Board has consulted with the city parks representative and we have been directed to remove all invasive plant varieties but not clear cut the area. Garner’s Northwest has been asked to perform work in the wetlands in this manner.
Clipboards have been placed on each mailbox structure. They are for Board members to post information and for homeowners to list landscaping or other issues that may have come up.
Respectfully Submitted,
Melissa Pratt
